August 18, 2021 at 5:00 PM - GMSD Work Session

Rationale:  Per TN State Law, 
T.C.A. 49-2-203 (a)(13)(C)
"No school board shall extend the contract of a director of schools without giving notice of the intent to do so at least fifteen (15) calendar days prior to the scheduled meeting at which action shall be taken.
Notice of extension or termination of a contract of a director of schools shall include the date, time and place of the meeting, and shall comport with all other requirements of §§ 8-44-103 and 49-2-202(c)(1).
The proposed action shall be published as a specific, clearly stated item on the agenda for the meeting. Such item, for the convenience of the public attending the meeting, shall be the first item on the agenda"

The  Agenda Item containing proposed changes to the Superintendent's Contract must be listed as the First item on the Agenda and must be published for public view 15 calendar days prior to the Business Meeting in which it will be decided.
The only changes being considered by the Board is a one-year extension to the Superintendent's Contract and in addition, there will be a housekeeping change  to reflect a previously Board approved salary adjustment granted to all employees of a cost of living adjustment of 2%

Rationale:  Department of Student Services

The following policies were reviewed and NO changes recommended at this time,

SP 6.200 Attendance-Pregnancies-Truancy

SP 6.201 Compulsory Attendance

SP 6.2011 Beyond Compulsory Attendance

SP 6.202 Home School

SP 6.203 School Admissions

SP 6.204 Foreign Exchange Students

SP 6.205 Student Assignments

SP 6.206 Intra-District Open Enrollment

SP 6.2061 Inter-District Open Enrollment

SP 6.2062 Eligible Circumstances Transfer

SP 6.302 Procedural Due Process

SP 6.303 Searches

SP 6.304 Student Discrimination, Harassment, Bullying, Cyberbullying and Intimidation

SP 6.3041 Hazing

SP 6.305 Student Suicide Prevention

SP 6.307 Drug-Free Schools

SP 6.309 Zero Tolerance

Rationale:  FY 21-22 Miscellaneous Budget Amendments # 5,6,7,8 & 9

Rationale:  Rationale for Temporary COVID-19 Leave
Requesting to waive the second reading and adopt after one reading

The COVID-19 virus, and its variations, continue to impact the Germantown community directly affecting our employees. In order to help promote adherence to GMSD’s Staff COVID Safety Plan pertaining to COVID related absences, the GMSD Human Resources Department is requesting the GMSD Board of Education to reinstate GMSD HR Policy 5.3051: Temporary COVID-19 Leave effective from July 1 through December 31, 2021.  Offering COVID related sick leave (up to ten days) to GMSD employees helps to reduce financial barriers that may prevent an employee from following GMSD Staff COVID protocols and has significant value as our employees continue to work, in person, during the pandemic.
 
The Temporary COVID-19 Leave policy is aligned to GMSD’s Strategic Plan 2025:

Goal 3: Recruit, Develop, and Retain Exemplary Employees
Objective 3.3: Retain highly skilled employees who are dedicated to developing students’ academic, social, physical, and emotional well-being
·      Strategy 3.3.1: Strengthen the competitive compensation package for all employees
·      Strategy 3.3.2: Provide employees with access to health and wellness options, which promote physical, social, and emotional well-being
·      Strategy 3.3.3: Promote a positive culture environment where employees feel respected and valued

 

Rationale:  2021 TSBA School of the Year Award for Excellence in Architectural Design

TSBA recognizes architectural firms for their excellence in design. In accordance with TSBA’s policy, any school building that was or will be occupied before November 1 of the current year or three years prior to November 1 of the current year is eligible for the award. School of the year awards are granted in four (4) categories including new school construction of elementary, middle, and high schools, and renovation.

School architects must receive approval from the local board of education and submit by mail the appropriate fee, deadline is September 30, 2021.

We are planning to submit Forest Hill Elementary School for this year’s TSBA School of the Year award.

Rationale:  Approval to purchase Chromebooks for students and teachers of 3rd grade, and grades 6-8, in the amount of $1,100,400.00 from vendor CDW-G.

Rationale:  Approval to purchase iPads for students and teachers of grades K-2, in the amount of $618,501.50 from vendor Apple Store for Education Institution

Rationale:  Recommendation:
The GMSD Human Resources Department’s recommendation is to support the Self-Funded Stop Loss Insurance proposal with American Fidelity (AF) at a $125,000 Specific Deductible and reduced lasers based on the understandings presented by Health Cost Solutions, a Lucent Health Company, and consultants with ESP, LLC.