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March 2, 2020 at 6:30 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  The Board is expected discuss during the work session and amend the agenda to add Board Action item 9.D - Approval of Computer equipment for HHS Stem Lab
5. Recognition and Awards
Rationale:  Student Recognition
Daniel West is a senior at Houston High School.  He has recently returned home with his SECOND consecutive state title in the 100-meter breaststroke at the Tennessee State Swim Championships.
 
When asked about his career at Houston High, he responded to our team that  "he wouldn’t want to represent any other school."
 
Daniel has an impressive collection of awards due to his work ethic and athleticism. 2019 Commercial Appeal Best of Preps Swimmer of the Year
·      Five broken school records and two
·      Two Shelby County records
·      along with his back-to-back state titles in the 100-meter breaststroke. 
 
Daniel has verbally committed to swim at the college level at South Carolina University.

 
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
6.B. Chairman's Report
6.C. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
8.B. Annual Review / Revision of Policies - Second Reading
Rationale: 

Annual Review / Revision of Policies - Second Reading
Department of Operations
New Policy 6.308 - Bus Safety and Conduct - Updated after first reading for The Director of Schools Superintendent

Department of Finance
Revision of Policy FM 2.403 Surplus Property Sales 

The following policies have been reviewed and No revisions recommended at this time,
FM 2.100 Fiscal Management and Goals

FM 2.200 Annual Operating Budget

FM 2.201 Line Item Transfer Authority

FM 2.400 Revenues, Gifts, and Bequests

FM 2.4021 Investment of Idle Funds

FM 2.404 School Support Organizations

FM 2.500 Deposit of Funds

FM 2.600 Bonded Employees

FM 2.700 Accounting System

FM 2.702 Property Records

FM 2.703 Audits

FM 2.805 Purchasing

FM 2.806 Bids and Quotations

FM 2.808 Purchase Orders

 

Department of Human Resources 
Revision of Policy HR 5.102 Professional Employment
The following policies have been reviewed and No revisions recommended at this time,

HR 5.115 Employee Assignment/Transfer

HR 5.118 Employment Contract

HR 5.200 Separation Practices for Tenured Teachers

HR 5.301 Certificated Employee Jury Duty

HR 5.302 Certificated Employee Sick Leave

HR 5.303 Certificated Employee Personal and Professional Leave

HR 5.306 Certificated Employee Military Leave

HR 5.601 Conflict of Interest

HR 5.701 Employment of Substitutes


 
8.C. Annual Review/Revision of Policies - First reading
Rationale: 

Department of Teaching, Learning and Assessment
No revisions recommended for the following:

IP 4.300 Extracurricular Activities

IP 4.301 Interscholastic Athletics

IP 4.302 Field Trips, Excursions, Competitions

IP 4.406 Use of the Internet

IP 4.407 School and System Websites

IP 4.600 Grading

IP 4.602 Honor Roll, Awards & Class Ranking

IP 4.603 Promotion and Retention

IP 4.605 Graduation Requirements

IP 4.605.1 High School Diplomas

IP 4.700 Testing Programs

Department of Exceptional Student Education
No revisions recommended for the following:

IP 4.202 Special Education

IP 4.613 Programs for Students with Disabilities

IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services

IP 4.615 Service Animals

Department of Human Resources
No revisions recommended for the following:

HR 5.116 Staff Positions

HR 5.304 Long-Term Leaves of Absences for Professional Personnel

HR 5.307 Physical Assault Leave

HR 5.401 Acquired Immune Deficiency Syndrome (AIDS)

HR 5.402 Hepatitis B (HBV)

HR 5.403 Drug and Alcohol Testing for Employees

HR 5.605 Staff Gifts and Solicitations

HR 5.801 Director of Schools Recruitment and Selection

The following policies are recommended for Revision
HR Policy 5.104: Equal Employment Opportunity Compliance
HR Policy 5.500: Discrimination/Harassment of Employees (Sexual, Racial, Ethnic, Religious)
8.D. Approval of Special Course Application 20-21
Rationale:  Special courses application for the Facing History and Ourselves course at Houston High School, required to be renewed this year. This will be entered online through TDOE after Board Approval.
8.E. Miscellaneous FY2019-20 Budget Amendment # 17
Rationale:  Capital Projects
Attachments: (1)
9. BOARD ACTION ITEMS
9.A. Land Exchange agreement with the City of Germantown and Taylor Land Investors
Recommended Motion(s):  Motion passed: I move to approve the Land Exchange agreement with the City of Germantown and Taylor Land Investors, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
9.B. Land Usage Agreement with the City of Germantown
Recommended Motion(s):  Motion passed: I move to approve the Land Usage Agreement with the City of Germantown, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
9.C. Revision of Policy 6.206 Transfers within the system
Recommended Motion(s):  Motion passed: I move to waive the second reading and adopt the revision of Policy SP 6.206 Transfers within the system, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
9.D. Approval of Purchase of Computer Equipment for Houston High School STEM Lab
Recommended Motion(s):  Motion passed: I move to approve the purchase of Computer equipment for Houston High School STEM Lab in the amount of $150,690.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Item Name: Approval of Computer equipment purchase for Houston High STEM Lab
This item can be added to the Business Meeting agenda, as Board Action Item 9.D (Approve the agenda as amended)
Attachments: (1)
10. Announcements
Rationale:  Tomorrow March 3 - Strategic Plan Meeting on Goal # 4 - Resource Management
March 25 - Board Work session on Strategic Plan, 1-4 pm
March 31 - GMSD Town Hall Meeting on Strategic Plan Input
April 16 - Next Board Work Session, 1-4 pm
April 20 - Next Board Business Meeting 6:30 pm
11. Adjournment
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