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June 17, 2019 at 6:30 PM - GMSD Board Meeting

Agenda
Call to Order
Moment of Silence
Pledge of Allegiance
Approval of Agenda
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

After discussion in the Board work session, the Board recommended to add the following items under Board Action Agenda:

  • 9.E - Flood Clean Up and Remediation at Houston High School
  • 9.F - Houston High Gym Floor Replacement
Recognition and Awards
REPORTS
TLN Update (Tennessee Legislature)
Chairman's Report
Superintendent's Report
Citizens to be heard
CONSENT AGENDA
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Approval of the Minutes
Rationale:  Minutes from 5.20.19 Board Business Meeting
Annual Review/ Revision of Policies - Second Reading
Rationale: 

Department of Academic Education

The following policies have been reviewed and no revisions are recommended:

IP 4.200    Curriculum and Development

IP 4.2013 Family Life and Education

IP 4.203    Advanced College Placement

IP 4.204    Summer School

IP 4.206    Special Programs

IP 4.400    Instructional Materials

IP 4.401    Textbooks

The following policy has been reviewed and revisions are recommended:

IP 4.207 English Learners (attached)

Department of Finance

Revision Policy FM 2.806 Bids and Quotations

Revision Policy SS 6.701 Student Solicitations- Fundraising Activities

 
Annual Review/ Revision of Policies-First reading
Rationale: 

Department of Academic Education

Summary of the revisions requested for Policy IP 4.600 - Grading - First Reading

  1. We are moving to a standards-based report card for 2nd grade, per the recommendation of principals, teachers, and the academic department. 
  2. I added the conduct grade section that was previously included in the Grades 2-5 section to the K-2 section.
  3. We no longer need to reference the Class of 2016 for weighted GPA descriptions.  We are requesting to clean up some of the information for parents by removing that line from the policy.
  4. I added clarification to the requirement that a student must sit for the exam to receive the weighted points for GPA calculations.  The statement was previously included, but I added that the additional percentage points are awarded “ONLY” to students who sit for the identified exam.
  5. The report card schedule dates are not listed in the policy, so I included a statement that notifies parents that the report card schedule will be posted on the district and school websites.

Department of Human Resources 

Revision of Policy HR 5.310 Vacations and Holidays - First Reading

Updated Revision attached with changes in Page 1 / Lines 30 &31
Miscellaneous FY 2018-19 Budget Amendment # 32 & 33
Miscellaneous FY 2019-20 Budget Amendment # 1
Attachments: (1)
BOARD ACTION ITEMS
GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after Second Reading,
Recommended Motion(s):  I move to approve the GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after Second Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Summary of Changes after First reading,

Federal Projects:  Added the $33,000 in funding for the IDEA Preschool Discretionary Grant, p. 23; and reclassifications for Title I (no change in total funding), p. 11

 

Cafeteria:  Added $65,000 in equipment purchases, p. 25
Aramark Contract Renewal 2019-20
Recommended Motion(s):  I move to approve the Aramark Contract Renewal for 2019-20, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Note that this contract has been reviewed by Valerie Speakman and approved by the TNDOE Office of School Nutrition.
Approval of Purchase of Chromebook Carts
Recommended Motion(s):  I move to approve the purchase of Chromebook carts for 3-8 Science Classrooms, from CDW-G through TIPS Contract # 180306, in the amount of $399,165.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Attached are the individual school quotes and the purchase requisition for the overall amount of the purchase.  We would like to request board approval for this purchase.

The purchase of Chromebook carts will assist our science teachers and students (3-8 Science classrooms) in utilizing all of the resources available with the Discovery Ed Tech Book (adopted science curriculum). 

Vendor: CDW-G / TIPS- USA Contract # 180306

Funding Source: 2018-2019 General Budget: Textbooks (141 E 71100 722 362 01000 000)
Access Control Additions at All Schools
Recommended Motion(s):  I move to approve access control additions at all of our schools with Mechanical Automated Control Systems in the amount of $131,334.22, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  It will be an addition to our existing software.
Attachments: (1)
Flood Clean Up and Remediation at Houston High School
Recommended Motion(s):  I move to approve ServPro to complete emergency clean up and remediation due to flooding at Houston High School in an amount not to exceed $222,755.59, passed with a motion by Board Member #1 and a second by Board Member #2.
Houston High Gym Floor Replacement
Recommended Motion(s):  I move to approve the proposal from Sports Floors in the amount of $153,514.59 for the replacement of the Houston High School gym floor, passed with a motion by Board Member #1 and a second by Board Member #2.
Announcements
Rationale: 
  • Schools Re-open Monday August 12 
  • Forest Hill Elementary will make 6 GMSD schools
  • Next Board Work Session/ Meeting - TBD
Adjournment
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