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August 18, 2021 at 5:00 PM - GMSD Work Session

Agenda
1. Superintendent Contract
Recommended Motion(s):  Motion passed: I move to approve the Extension of the Contract of Employment between the Germantown Board of Education and Superintendent Jason Manuel commencing July 1, 2021 and ending June 30, 2025, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Per TN State Law, 
T.C.A. 49-2-203 (a)(13)(C)
"No school board shall extend the contract of a director of schools without giving notice of the intent to do so at least fifteen (15) calendar days prior to the scheduled meeting at which action shall be taken.
Notice of extension or termination of a contract of a director of schools shall include the date, time and place of the meeting, and shall comport with all other requirements of §§ 8-44-103 and 49-2-202(c)(1).
The proposed action shall be published as a specific, clearly stated item on the agenda for the meeting. Such item, for the convenience of the public attending the meeting, shall be the first item on the agenda"


The  Agenda Item containing proposed changes to the Superintendent's Contract must be listed as the First item on the Agenda and must be published for public view 15 calendar days prior to the Business Meeting in which it will be decided.
The only changes being considered by the Board is a one-year extension to the Superintendent's Contract and in addition, there will be a housekeeping change  to reflect a previously Board approved salary adjustment granted to all employees of a cost of living adjustment of 2%
2. Review / Revision of Policies - First Reading
Rationale:  Department of Student Services

The following policies were reviewed and NO changes recommended at this time,

SP 6.200 Attendance-Pregnancies-Truancy

SP 6.201 Compulsory Attendance

SP 6.2011 Beyond Compulsory Attendance

SP 6.202 Home School

SP 6.203 School Admissions

SP 6.204 Foreign Exchange Students

SP 6.205 Student Assignments

SP 6.206 Intra-District Open Enrollment

SP 6.2061 Inter-District Open Enrollment

SP 6.2062 Eligible Circumstances Transfer

SP 6.302 Procedural Due Process

SP 6.303 Searches

SP 6.304 Student Discrimination, Harassment, Bullying, Cyberbullying and Intimidation

SP 6.3041 Hazing

SP 6.305 Student Suicide Prevention

SP 6.307 Drug-Free Schools

SP 6.309 Zero Tolerance
3. Miscellaneous FY 21-22 Budget Amendments
Rationale:  FY 21-22 Miscellaneous Budget Amendments # 5,6,7,8 & 9
4. GMSD 21-22 School Fees and Activity Costs
5. Reinstatement of GMSD HR Policy 5.3051 Temporary COVID-19 Leave
Recommended Motion(s):  Motion passed: I move to waive the second reading and approve the reinstatement of GMSD HR Policy 5.3051 Temporary COVID-19 Leave, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Rationale for Temporary COVID-19 Leave
Requesting to waive the second reading and adopt after one reading


The COVID-19 virus, and its variations, continue to impact the Germantown community directly affecting our employees. In order to help promote adherence to GMSD’s Staff COVID Safety Plan pertaining to COVID related absences, the GMSD Human Resources Department is requesting the GMSD Board of Education to reinstate GMSD HR Policy 5.3051: Temporary COVID-19 Leave effective from July 1 through December 31, 2021.  Offering COVID related sick leave (up to ten days) to GMSD employees helps to reduce financial barriers that may prevent an employee from following GMSD Staff COVID protocols and has significant value as our employees continue to work, in person, during the pandemic.
 
The Temporary COVID-19 Leave policy is aligned to GMSD’s Strategic Plan 2025:

Goal 3: Recruit, Develop, and Retain Exemplary Employees
Objective 3.3: Retain highly skilled employees who are dedicated to developing students’ academic, social, physical, and emotional well-being
·      Strategy 3.3.1: Strengthen the competitive compensation package for all employees
·      Strategy 3.3.2: Provide employees with access to health and wellness options, which promote physical, social, and emotional well-being
·      Strategy 3.3.3: Promote a positive culture environment where employees feel respected and valued

 
6. TSBA  2021 School of the Year Award for Excellence in Architectural Design
Recommended Motion(s):  Motion passed: I move to approve to submit the application for Forest Hill Elementary School to 2021 TSBA School of the Year Award, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  2021 TSBA School of the Year Award for Excellence in Architectural Design

TSBA recognizes architectural firms for their excellence in design. In accordance with TSBA’s policy, any school building that was or will be occupied before November 1 of the current year or three years prior to November 1 of the current year is eligible for the award. School of the year awards are granted in four (4) categories including new school construction of elementary, middle, and high schools, and renovation.

School architects must receive approval from the local board of education and submit by mail the appropriate fee, deadline is September 30, 2021.

We are planning to submit Forest Hill Elementary School for this year’s TSBA School of the Year award.
7. Approval of Purchase of Chromebooks
Recommended Motion(s):  Motion passed: I move to approve the purchase of Chromebooks from CDW-G in the amount of $1,100,400.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Approval to purchase Chromebooks for students and teachers of 3rd grade, and grades 6-8, in the amount of $1,100,400.00 from vendor CDW-G.
8. Approval of Purchase of iPads
Recommended Motion(s):  Motion passed: I move to approve the purchase of iPads from Apple Inc in the amount of $618,501.50, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Approval to purchase iPads for students and teachers of grades K-2, in the amount of $618,501.50 from vendor Apple Store for Education Institution
Attachments: (1)
9. Stop Loss Insurance Renewal for 21-22
Recommended Motion(s):  Motion passed: I move to approve the Self-Funded Stop Loss Insurance proposal with American Fidelity (AF) at a $125,000 Specific Deductible and reduced lasers, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Recommendation:
The GMSD Human Resources Department’s recommendation is to support the Self-Funded Stop Loss Insurance proposal with American Fidelity (AF) at a $125,000 Specific Deductible and reduced lasers based on the understandings presented by Health Cost Solutions, a Lucent Health Company, and consultants with ESP, LLC.

 
10. Houston High School Softball Field Bid
Recommended Motion(s):  Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount, bid alternate #1 for a concession stand, and additional artificial turf on the outfield, in the amount of $5,863,451, and award the bid to Grinder, Taber, Grinder., passed with a motion by Board Member #1 and a second by Board Member #2.
11. Further Business
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