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March 19, 2019 at 6:30 PM - GMSD Board Meeting

1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
6.A. TLN Update (Tennessee Legislature)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes

Minutes from 2/11/19 Board Business Meeting

Minutes from 2/25/19 Special Call Board Meeting

8.B. Annual Review/Revision of Policies -Second Reading

Department of Exceptional Student Education

Policy IP 4.615 Service Animals was designed based on TSBA recommendations. Upon further review of the policy and procedures within the district, the following changes are recommended to match current practices and hence the current policy is replaced by the updated revised policy - first reading

Department of Human Resources

The following policy is recommended for revision after first reading

5.102 Professional Employment - Page 2, Verbiage change in line 22 and 23 - deletion of "highly" per State recommendation

The following Policies have been reviewed and No Changes recommended at this time:

5.113 In-Service and Professional Learning Opportunities                                                   

5.114 Personnel Records                                       

5.201 Separation Practices for Non-Tenured Teachers     

5.115 Employee Assignment/Transfer                                 

5.118 Employment Contract                              

5.200 Separation Practices for Tenured Teachers            

5.301 Jury Duty                                                       

5.302 Sick Leave          

5.303 Personal and Professional Leave           

5.306 Military Leave                                              

5.601 Staff Conflicts of Interest                                     

5.701 Employment of Substitutes                    

8.C. Annual Review/Revision of Policies - First reading

Department of Human Resources

The following HR policies were reviewed and NO Changes recommended at this time;

HR 5.104           Equal Opportunity Compliance

HR 5.116           Staff Positions

HR 5.304           Long-Term Leaves of Absences for Professional Personnel

HR 5.307           Physical Assault Leave

HR 5.401           Acquired Immune Deficiency Syndrome (AIDS)

HR 5.402           Hepatitis B (HBV)

HR 5.403           Drug and Alcohol Testing for Employees

HR 5.500           Discrimination-Harassment of Employees (Sexual, Racial, Ethnic, Religious)

HR 5.605           Staff Gifts and Solicitations

HR 5.801           Director of Schools Recruitment and Selection

HR 5.803           Evaluation of the Director of Schools

Department of Academic Education

The following Instructional Program policies were reviewed for the March board meeting and no revisions are requested:


IP 4.300 Extracurricular Activities

IP 4.301 Interscholastic Athletics

IP 4.302 Field Trips and Excursions

IP 4.600 Grading

IP 4.602 Honor Roll, Awards, and Class Ranking

IP 4.605 Graduation Requirements

IP 4.700 Testing Programs


The following policies were reviewed, and revisions are requested:

IP 4.406 Use of the Internet (attached)

IP 4.407 School and System Websites (attached)

IP 4.603 Promotion and Retention (attached)



8.D. Approval of Textbook Adoption
  1. Form ED-2153 Certificate of Adoption - to be signed by the Chair and Superintendent after Board approval
  2. Form ED-2099 – Spreadsheet with all state-approved instructional materials for this adoption cycle
  3. GMSD Textbook Selections
  4. GMSD Textbook Adoption Waiver Requests
8.E. Special Courses Approval for 2019-2020

Attached are the special course approval applications for the two courses in which we wish to offer at Houston High School for the 2019-2020 school year: Humanities (Honors) and Organic Chemistry (Honors).

The application process has changed and is now completed online.   We have adjusted last year’s paper application for the board to be able to review all of the content.  Once we have an approval from the board, We will transfer all of the information into the jot form, which will require a digital signature by the board chairperson and superintendent.  Our intent is to do this prior to the board meeting, and We plan to have them sign our submission at the end of the board meeting, if approved.

8.F. Miscellaneous FY2018-19 Budget Amendment # 24
Attachments: (1)
9.A. GMSD BID FY 2019-0003 Bathroom Renovations and Upgrades
Recommended Motion(s):  I move to approve items 3, 4, 5, 7, and 8 for GMSD bid #FY2019-0003 in the amount of $924,119.44 to A&B Construction Company. passed with a motion by Board Member #1 and a second by Board Member #2.
9.B. GMSD Medical RFP
Recommended Motion(s):  I make to motion to continue with Health Cost Solutions as our Third Party Administrator for our self-insured medical benefits plan. passed with a motion by Board Member #1 and a second by Board Member #2.
9.C. GMSD Supplemental Benefits RFP
Recommended Motion(s):  I make to motion to continue our supplementary products contracts with Davis Vision, Delta Dental, and Dearborn National (life products). passed with a motion by Board Member #1 and a second by Board Member #2.
9.D. Approval of FF&E for Forest Hill Elementary by A2H
Recommended Motion(s):  I move to approve the purchase of furniture and services as follows: $627,448 to KI, $315,072 to Knowledge Tree and $354,699.08 to MBI. passed with a motion by Board Member #1 and a second by Board Member #2.
10. Announcements
11. Adjournment

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