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April 19, 2021 at 6:30 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
Rationale: 
Student and Staff Recognitions:
Houston High School and Houston Middle Basketball Teams

A first for both teams, they won the state championship this Spring.  Chairman Eoff and Superintendent Manuel treated each team to a pizza party and remote recognition in celebration of their victories.  GMSD strives to provide opportunities for students to excel beyond the classroom.  We are proud when students achieve at the highest state and national levels.  We are thankful for all of the efforts of our coaching staff, parents, and students to win our first state basketball championship.  For the April 19th Germantown Board of Education our television staff has put together a highlights video of the basketball season along with footage from our remote recognition ceremony.


John Traverse Memorial Scholarship Recipient and Library Dedication
John Insley Traverse began working at Houston High School in 1999.  In addition to mentoring thousands of students and providing incredible, thought-provoking instruction, Mr. Traverse also laid much of the groundwork that contributed to Houston High School’s growth in ACT scores.  He was an asset to the school and will be dearly missed.  At the board meeting this evening, the district celebrates his birthday with the awarding of his namesake memorial scholarship.  The scholarship committee will present the recipient, Anna Smith, to the board. The HHS Circulation Library is also being dedicated to John Traverse "in recognition to a lifetime of commitment to the students and staff of Houston High School.  Mr. Traverse chose to stay in the classroom, believing that there, he could have the greatest possible effect."  Making the presentations this evening; the Houston High School John Traverse Scholarship Committee (Andrea Cox, Michael Robinson, Valerie McKinney) and the HHS Administrative Team.  HHS student Anna Smith, her family, and the Traverse family were in attendance.

 
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
Attachments: (1)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 3.9.21 Board Business Meeting
Minutes from 4.12.21 Board Special Call Meeting
8.B. Annual Review and Revision of Policies - Second Reading
Rationale: 
Instructional Policies with no revisions recommended at this time:
IP 4.300 Extracurricular Activities
IP 4.301 Interscholastic Athletics
IP 4.302 Field Trips, Excursions, Competitions
IP 4.407 School and System Websites
IP 4.602 Honor Roll, Awards & Laude System
IP 4.603 Promotion and Retention


IP 4.605.1 High School Diplomas - We do not have a separate policy for this - It is combined with our policy 4.605 Graduation Requirements
 
 
Instructional Policies with proposed revisions:
 
IP 4.406 Use of the Internet is now replaced with two New Policies IP 4.406.1 Employee Use of the Internet and IP 4.406.2 Student Use of the Internet

Rationale for changes: Our current policy needs to be updated to align with the TSBA model administrative practices to cover areas required by law as well as provisions that are best practices.  The Use of Internet policy is better suited for splitting it into use for Employees and use for Students.

 
IP 4.600 Grading
Rationale for changes: 
Page 4, Line 26: The state now references these as Industry-Aligned Certification courses rather than Capstone.
Page 4, Lines 40-43: removed all caps - not needed for emphasis; the attendance criteria for exam exemption is no longer applicable (it is only based on grades), so the religious holidays and post-secondary travel days are irrelevant.
Page 5, Lines 8-18: HHS no longer calculates class rank and the weighted GPA scale shown is no longer applicable.
Page 6, Line 3 chart: Same reason as Page 4, Line 26
 
IP 4.605 Graduation Requirements
Rationale for changes:
Page 1, Line 14:  TN SBE High School Policy 2.103 states that all high school students must take and pass a United States Civics Test in order to meet the Social Studies course credit requirement to earn a regular diploma.
Page 2, Line 32:  Taking and passing the US Civics Test also applies to students on the AAD track.
Page 1, Line 13: Suspend ACT and SAT examination requirement for Class of 2021(page 1, line 13) based on feedback from the state department:
"Since the ACT requirement in 11th grade was waived for 11th graders in 2019-20, those students who are now seniors should not have diplomas withheld because they missed this opportunity.
Public Chapter 652 of 2020, was the law that waived the various assessment requirements in the spring of 2020 in response to COVID-19. This law also amended the requirement contained in 49-6-6001 that 11th grade students take an assessment of postsecondary readiness to state that this requirement was waived for any student in the 11th grade in the 2019-20 school year. These students are presumably now seniors this year. Because our State Board graduation requirement for students to take the ACT in 11th grade rests on the requirement contained in 49-6-6001 and because that requirement was waived for 11th grade students in 2019-20, we consider the ACT graduation requirement for students who were in the 11th grade last year to also be waived."
 
 
IP 4.700 Testing Programs
Rationale for changes:
Page 2, Lines 2, 5, and 11: remove the school year 2018-2019, as it is too specific to only one school year
We recommend suspending the portion of IP 4.700 for 2020-21 that pertains to the TCAP exams counting in students' grades (page 2, lines 3-16 on the attached policy), as explained by TSBA :
"During the special legislative session, the General Assembly passed legislation allowing local Boards to choose a weight for all TCAP exams to be included in a student's final grade from a range of 0% - 25%. If your Board would like to take advantage of this ability, we recommend suspending that portion of your current policy 4.700. Suspending board policy instead of revising it would eliminate the need for the Board to change this percentage in policy 4.700 again in the future."
 
8.C. Annual Review / Revision of Polices - First Reading
Rationale:  Department of Teaching and Learning Assessment
No Changes recommended at this time
IP 4.209             Alternative Credit Options
IP 4.210             Credit Recovery
IP 4.211             Work-Based Learning Program
IP 4.502             Parental and Family Involvement
IP 4.604             Credit for Prior Courses
IP 4.606             Graduation Activities
IP 4.804             Religious Content of Courses


Revision Policy IP 4.603 Promotion and Retention - Proposed revision / updated to align with state policy now that we have Summer Learning Camps
Rationale for changes: Our current policy needs to be updated to align to state policy.  All of the strikeouts and additions on the attachment bring us to compliance. 

Human Resources - No Changes recommended at this time

HR 5.602           Staff Time Schedules


Department of Operations No Changes recommended at this time

SS 3.400             Student Transportation Management
SS 3.401             Scheduling and Routing
SS 3.600             Insurance Management
SS 3.201             Safety
SS 3.202             Emergency Preparedness Plan
SS 3.2022          District ERP
SS 3.205             Security

Department of Student Services

Revision Policy 1.704 Charter Schools

Department of Exceptional Children Education
Policy IP 4.613 Programs for Students with Disabilities  - No Changes recommended at this time

Revision Policy 4.202 Special Education * Housekeeping
Revision Policy 4.615 Service Animals * Housekeeping

 
8.D. Miscellaneous FY 20-21 Budget Amendments # 31,32 and 33
9. BOARD ACTION ITEMS
9.A. Approval of Grant of Tenure to the Recommended Teachers
Recommended Motion(s):  Motion passed: I move to approve the grant of Tenure to the recommended teachers, passed with a motion by Board Member #1 and a second by Board Member #2.
9.B. Nominations for 2021 TSBA Volunteer and Student Awards
Recommended Motion(s):  Motion passed: I move to approve the Nomination of Kelly Yates for the 2021 TSBA Volunteer Award and the Nomination of Emma Grace Benzing for the 2021 TSBA Student Award, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 
 TSBA 2021 Award Nominations:

Student Excellence Award
Emma Grace Benzing, Submitted by Houston High School
Each year the Tennessee School Boards Association recognizes rising senior students from across the state who have distinguished themselves in academics, community and service activities and leadership roles and activities.
Emma Grace is no stranger to the school board, as she serves on our Student Communications Intern team.  Principal Rob Taylor chose her after spending time serving on engagement committees with her—impressed with her leadership qualities as she represented the students of Houston High in all kinds of matters for the district administration this year.  Emma Grace grew up in our school system, with both a mother and father who are school teachers.  She has spent her entire life at our schools.  Fascinated with the behind-the-scenes aspect of school, she has been an emissary of ‘student perspective’ ever since she can remember.  As a member of the student intern team, she organizes social media for the district, features good teaching and learning in journalistic style for our website, and assists in event planning.  Her favorite role, however, is advocating for her fellow students.  She is a fixture in all engagement meetings (from school calendar, grading practices, facilities master planning, to family engagement).  More than just a committee member, she conducts research prior to each of these meetings and arrives prepared.  Emma Grace runs an Instagram page where students can engage in quick surveys about days off from school, their grading preferences, and their ideas about future capital investments for the district.  Often students find her for one-on-one conversations in which they share their perspectives and ideas.  She’s a born presenter and relays these ideas back to our committees and administrators.  This has been a valuable asset during the pandemic as it’s hard to imagine life as a teenager navigating the national crisis and attending high school partially from a computer. 

Emma Grace is an excellent student with a 4.2 G.P.A., but told us she prefers to retain a well-balanced approach to school.  While she takes a full roster of honors and advanced classes, she made a conscious effort to spend time in her school schedule to explore different career pathways within our CTE programming.  She’s studying dual paths in Health Sciences and Business Communications.  Emma Grace is also enrolled in the work-based learning course and spends each seventh period working at the school district in the public relations/community department.

Outside of school, Emma Grace participates in the theater programs in roles both on and off the stage.  This year, she was excited to take on the role of set designer for the spring musical.  "It was a great experience to lead a team of adult volunteers in constructing the set," she said.  Emma Grace also volunteers a lot of her time to support theater programs at each of our feeder schools—running lights, assisting with choreography or direction.  She’s also one of Germantown’s most sought after babysitters.  Children love her.  At her church, Germantown Baptist, she was named a lead teacher at VBS and led/planned the Kindergarteners’ last summer. 



Volunteer Award
Kelly Yates, Submitted by Houston High School
Each year the Tennessee School Boards Association recognizes school district volunteers from across the state who have distinguished themselves by demonstrating exceptional commitment to volunteerism in a local school district.

Kelly Yates has been described by several other parent volunteers, teachers, coaches, and administrators as down-to-earth, loyal, helpful, supportive, and giving.  She is the founder and chairman of the Celebrate Our Seniors on the Houston School PTSO, the president of the Houston High School Basketball Booster Club, the leader of Houston Moms in Prayer Group, and a workhorse of regular school and PTSO functions.  Over the winter holiday, she also organized a gift card drive for families and staff in need.  

The Celebrate Our Seniors Committee on the PTSO is a special interest workgroup that formed in response to the pandemic.  The PTSO regularly runs teacher appreciation events, but decided that this year they would run simultaneous events for the Class of 2021.  The group collected additional funds from community members and hosted giveaways and treats for the seniors each month.  They are also working to host an unofficial senior picnic leading up to Graduation in May.

Houston High School is coming off of its most successful basketball season to-date.  And, much thanks to that, according to Athletic Director Chad Becker is in part due to the excellent parent support of Kelly Yates.  "She’s completely selfless," he remarked when describing instances that she went above and beyond.  As the president of a newly restructured booster club, Kelly oversaw communications and family relations on the team.  Organizing travel and keeping parents in the loop could have been a full-time job on its own.  The team traveled to Minneapolis, Washington D.C., Atlanta, South Dakota, and New Orleans to provide national exposure to the state championship team.

This is Kelly’s second year leading the HHS Moms in Prayer Group.  They meet every week to pray for Houston staff and families.  The group also writes and delivers notes to those who they have prayed for.  Because she is always at the school working on PTSO or booster-related business, she is poised to hear of needs and relays them to the Moms in Prayer Group.  Kelly has also developed a relationship with the school counselors and has worked with them to anonymously collect and deliver gift cards to families in need.

"In short," said Principal Rob Taylor, "she does a little bit of everything and is all around awesome".  "I don’t know what we will do without her next year [her youngest graduates this year]," said PTSO President Sherrie Sands.

 
9.C. Fire Alarm System Replacement at Houston High School
Recommended Motion(s):  Motion passed: I move to approve the purchase and installation of a new fire alarm system at Houston High School and award the contract to Johnson Controls in the amount of $567,264, passed with a motion by Board Member #1 and a second by Board Member #2.
9.D. GMSD FY 2021-2022 General Fund Budget - First Reading
Recommended Motion(s):  Motion passed: I move to approve the GMSD FY 2021-2022 General Fund Budget after first reading, passed with a motion by Board Member #1 and a second by Board Member #2.
10. Announcements
Rationale:  Announcements
April 23rd weekend - HHS Theater Productions
  • You're a good man Charlie Brown
  • Marvelous Wonderettes
May 13 - Graduate Walk at GMSD Schools
May 14 - Houston High School Graduation at Bellevue Baptist Church
May 17 - Next Board Meeting
May 21 - Last Day of School
 
11. Adjournment
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