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March 19, 2018 at 6:30 PM - GMSD Board Meeting

1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
6.A. TLN Update (Tennessee Legislature)
6.B. TSBA SCOPE Report
6.C. Chairman's Report
6.D. Financial Report
6.E. Superintendent's Report
7. Citizens to be heard
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Approval of Minutes from the 2.20.18 Board Business Meeting
8.B. Annual Review / Revision of Policies after Second reading

Department of Exceptional Student Education

Revision of Policy IP 4.202 Special Education.This policy now includes/combines SPED Policy IP 4.202 and IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services. Changes reflect requirements within federal and state requirements.

Department of Finance

The following polices are being revised after first reading:

FM 2.201 Line Item Transfer Authority

FM 2.400 Revenues, Gifts, and Bequests - Revised after first reading - see green highlights

FM 2.500 Deposit of Funds

No changes recommended for the following policies:

FM 2.100 Fiscal Management and Goals

FM 2.200 Annual Operating Budget

FM 2.4021 Investment of Idle Funds

FM 2.403 Surplus Property Sales

FM 2.404 School Support Organizations

FM 2.600 Bonded Employees

FM 2.700 Accounting System

FM 2.702 Property Records

FM 2.703 Audits

FM 2.805 Purchasing

FM 2.806 Bids and Quotations

FM 2.808 Purchase Orders

Department of Human Resources

The following policy is being revised (to be consistent with the revised HR Policy 5.201)

-HR 5.200 Separation Practices for Tenured Teachers

-New Policy HR 5.202 Suspensions, Dismissals, Resignations and Retirements of All Persons Who Are Employed in Positions for Which No Teaching License is Required

- Change of Policy number: HR Policy 5.202 Advanced Degrees is being changed to HR 5.204 Advanced Degrees to align with TSBA Policy numbering format.

The following policies have been reviewed and NO changes recommended at this time:

HR 5.102           Professional Employment

HR 5.115           Employee Assignment/Transfer

HR 5.118           Employment Contract

HR 5.301           Certificated Employee Jury Duty

HR 5.302           Certificated Employee Sick Leave

HR 5.303           Certificated Employee Personal and Professional Leave

HR 5.306           Certificated Employee Military Leave

HR 5.601           Conflict of Interest

HR 5.701           Employment of Substitutes


8.C. Annual Review/ Revision of Policies after First reading

Academic Advancement

The following policies have been reviewed and require NO revisions at this time:

IP 4.300 Extracurricular Activities

IP 4.301 Interscholastic Athletics

IP 4.302 Field Trips, Excursions, Competitions

IP 4.406 Use of the Internet

IP 4.407 School and System Websites

IP 4.600 Grading (We will be revising at an upcoming meeting to include attendance for exam exemption.)

IP 4.602 Honor Roll, Awards & Class Ranking

IP 4.700 Testing Programs


The following policies have revisions and will be presented for board approval after first reading

IP 4.206 Special Programs (Attached)

IP 4.603 Promotion and Retention (Attached)

IP 4.605 Graduation Requirements (Attached)

IP 4.605.1 High School Diplomas (Wish to delete and merge with IP 4.605) (Not attached – combined with IP 4.605)

IP 4.606 Graduation Activities (Attached)

Department of Exceptional Children

attached policy IP 4.613 Programs for students with disabilities– changes and final version for review.

Reason for changes – sections redundant to other policies and give further descriptors to Homebound Instruction.

Human Resources

March HR Policy Review:

No changes recommended at this time

(Please see HR Policy 5.116; Line 17-spacing error)

8.D. Textbook Adoption

GMSD Textbook Adoption


  1. Form ED-2153 Certificate of Adoption - to be signed by the Chair and Superintendent after Board approval (Attached)
  2. Form ED-2099 – Spreadsheet with all state-approved instructional materials for this adoption cycle (Attached)
  3. GMSD Textbook Adoption Results – summary of adoption results (Will present in work session, no attachment)



8.E. Miscellaneous FY 17-18 Budget Amendments # 28,29,30,31 & 32

No. 28 (Title I)

No. 29 (Title II)

No. 30 (Title III)

No. 31 (IDEA Preschool)

No. 32 CTE Teachers – Account coding change

9.A. Purchase/lease of teacher laptops, student laptops and iPads
Recommended Motion(s):  I move to approve the technology purchases with Apple, Inc. in the amount of $1,476,318.50, passed with a motion by Board Member #1 and a second by Board Member #2.
  • Continuation of the 1:1 initiative - Mason Grace
  • Deployment timeline - John Pierce
  • Federal fund portion of funding in the Technology Purchase Options document - Meredith Park
  • Projected Reserves, Operating fund’s share of the purchase, and related Budget Amendment #33 - Kevin Jones
9.B. Miscellaneous FY 17-18 Budget Amendment # 33
Recommended Motion(s):  I move to approve the Miscellaneous FY 17-18 Budget Amendment # 33, passed with a motion by Board Member #1 and a second by Board Member #2.
9.C. Riverdale Air Handler Replacement Award
Recommended Motion(s):  I move to approve the purchase and installation of 15 replacement unit ventilators at Riverdale School in the amount of $298,723 with Trane Company, passed with a motion by Board Member #1 and a second by Board Member #2.
9.D. HHS Field House
Recommended Motion(s):  I move that Board of Education approve GMSD make a matching donation of $1,000,000, giving $300,000 to a Fine Arts Facility and $700,000 to a Field House, over a period of five (5) years, in increments of $200,000 annually. The donation will only be made pending the City of Germantown and the private donor meeting the obligation of matching the District’s contribution, passed with a motion by Board Member #1 and a second by Board Member #2.
9.E. Approval of Tenure List
Recommended Motion(s):  I move to approve to grant tenure to the recommended teachers listed for 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
10. Announcements
11. Adjournment

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