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November 29, 2022 at 6:00 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
Rationale:  Students Being Recognized in November
We had several middle school and elementary school teams win their state championships this Fall season. Join us in celebrating this extraordinary achievement. We ask each team and coach(es) to come to the front when we say your team’s name, and then read individual names by team.

Houston/RES Middle School Boys Tennis Team:
Logan Shimko
Cayson Park
Leo Saxton
Max Havens
Bruno Meier
Coaches: Jeremy Park and Kristi McDonald

HMS Varsity Boys Cross Country Team
Miles Pleasants
Houston Fyfe
Ian McNeil
Henry Carter
Grayson Tognetti
George Church
Rook Janda
Coach:  Scott McNeil

HMS Junior Varsity Cross Country Team:
Cash Hurt
Matthew Wu
Myles Martin
Marshall Mullis
Conner Cathey
Ben Cathey
Hayes Burkett
Mack Stuart
Jake Thweatt
Harrison Thweatt
Chase Rainer
William Pressler
Harrison Coverdale
Barrett Waddell
Coach: Scott McNeil

It is special that our elementary school students have the opportunity to train and compete in cross country.  What began with the Falcons 5K a decade ago has spread to other schools and has developed into a series of athletic teams that are building a pipeline of championship cross country teams as well as strengthening lifelong friendships and healthy habits. We’d like to recognize two elementary school GMSD teams that took first place in the state championship.

Farmington Elementary Boys Varsity Cross Country Team:
Liam McNeil
Braxton Musso
McKay Boston
Ryan White
Dylan Acton
Foster Avis
Parker Clubb
Anthony Wiese
Charlie Egan
Campbell Hayward
Coach: Scott McNeil


Dogwood Elementary Girls Varsity Cross Country Team:
Korbyn Greene
Pia Oswald
Ivy McIntrye
Alex Corman
Ella McBride
Ainsley Corman
Reese Kelley
Savannah Buehler
Sophia Wilmoth
Elyn Miller
Lillian Sayle
Coaches: Stacey Schwarzmann and Madison Lessley (sponsor)




STAFF RECOGNITION
This month’s Employee Who Empowers is Latoya Cohen, Germantown Municipal School District’s Finance Supervisor.

With a decade of school finance experience prior to her time in our district, Latoya Cohen joined our GMSD family in 2018 as a senior accountant. During her tenure, she assumed additional responsibilities and was promoted to controller and then to finance supervisor.

Latoya has a strong working knowledge of accounting policies and procedures and of systems.
development. She is a tremendous support to the CFO and other district staff in day-to-day operations as well as special projects. Her work is accurate and focused. Latoya shared with us that her mother was an accountant and that her college-aged son is currently studying at the University of Alabama to become an accountant. When asked what most excites her about her job, she said, "I enjoy using analytical skills to work with the numbers."

In addition to completing great work in her regularly assigned duties, Latoya often takes the initiative to streamline procedures and provide clarity to fellow staff members.  This year, she created new standard forms used by employees in receiving stipends and seeking travel reimbursements to bolster the district’s efficiency during financial audits and redesigned the Finance Department’s website.

Last year, Latoya also became a Certified Municipal Finance Officer (CMFO) through an accreditation process.

Some other fun facts about Latoya include her love of bowling, riding four wheelers, and hunting. She is also the proud owner of 13 beagles!

We would like to recognize Latoya for her time and work in the GMSD Finance Department. Her dedicated efforts are greatly appreciated.




 
Attachments: (1)
6. REPORTS
6.A. TN Legislative Report
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 10.25.22 Board Business Meeting.
8.B. Revision of Policies - First Reading
Rationale:  Rationale for Revision of GMSD Policies 11.29.22 Board Business Meeting
Revisions are recommended for the following;
First Reading - 11.29.22
Second Reading - 12.15.22
*The Board recommended the following suggestions in Italics after the discussion during the Work Session on 11.16.22
  1. Revision Policy 2.200 Annual Operating Budget - The language in the first paragraph of policy 5.116 was convoluted and had nothing to do with the balance of the policy and did not properly reflect the law on the subject of the budget as it relates to the statutory authority of the Superintendent or the Board; therefore, we recommend extracting that language from policy 5.116 and include a proper reflection of the statutory authority of the Superintendent and the Board in this policy 2.200.  
Edit Page 1 / Lines 4 & 5 to change to "Germantown Board of Education" for consistency.
 
  1. Revision Policy 2.400 Revenues, Gifts, and Bequests - We recommend replacing "Board" with "Germantown Board of Education" in order to be consistent with similar recent changes the Board has made to other policies.  Superfluous language has been removed.  Language regarding "online payment" has been added to bring the policy into more contemporary practice.  The word "administrator" has been removed under the "Excluding School Support Organizations" because Principals should review all such donations, gifts and sponsorships to ascertain the appropriateness of same.  Phrases like "best interest", "school is required to meet conditional provisions", etc. have been removed because those terms are too obscure to have value in a policy.   We recommend removing the "release" language because such a requirement makes the gift giving more complicated and it too cumbersome enforce. Citations have been updated and footnote numbers removed to reflect current practice.

Edit Page 3/ Lines 2, 4 and 6 to add "grants" after "sponsorships" for consistency.
Remove Page 3 / Lines 8 and 9.

 
  1. Revision Policy 2.500 Deposits of Funds -Recommended changes reflect recommendations of the Tennessee Internal School Uniform Accounting Manual.  Citations have been updated and footnotes removed to reflect current practice.
Edit Page 1/ Line 2 to change "Board" to "Germantown Board of Education" for consistency.
Edit Page 1 / Line 9 to change "should" to "shall".
 
  1. Revision Policy 2.703 Audits - We recommend replacing "Board" with "Germantown Board of Education" in order to be consistent with similar recent changes the Board has made to other policies. The language regarding submission to the Commissioner of Education reflects statutory requirements.  The revision regarding the contract date for the CPA was made because the existing language is too restraining in that circumstances sometimes dictate that the contract is approved on differing dates.  Citations have been updated and footnotes removed to reflect current practice. 
 
  1. Revision Policy 5.116 Reductions in Staff (formerly Staff Positions) - This policy presently pertains primarily to staff reductions.  We recommend changing the name of the policy to read, "Reductions in Force" such that users can more easily locate this subject matter.  Additionally, the language in the present policy does not reflect the correct state of the law on the subject of reductions in force; the recommended changes better reflect the law on this subject.  In regard to the modification to the first paragraph of this policy, see the rationale for "Revision Policy 2.200".  Citations have been updated and footnotes have been removed to reflect current practice.

Edit Title to change "Reductions in Force/Staffing Positions" to "Reductions in Staff"
Edit Page 1 / Line 8 to change "Reductions in Force" to "Reductions in Staff"

 
8.C. Miscellaneous FY 22-23 Budget Amendment # 15
Attachments: (1)
9. BOARD ACTION ITEMS
9.A. Student Discipline Board Appeal
Rationale:  You have before you an appeal of the Superintendent’s decision regarding the suspension of student, "X". You were sent copies of the Disciplinary Hearing Authority proceeding, the appeal to the Superintendent, the Superintendent’s decision.
 
At this time, you may,
  1. Grant the request for a hearing. If a hearing is granted, the Board may impose a more severe penalty than that already imposed by the Hearing Authority.
 
  1. Deny the request for a hearing, and affirm the decision of the Disciplinary Hearing Authority and the Superintendent
 
  1. Deny the request for a hearing and overturn the decision of the Disciplinary Hearing Authority and the Superintendent
 
  1. Deny the request for a hearing and modify* the decision of the Disciplinary Hearing Authority and the Superintendent
*The Board may not impose a more severe penalty than that already imposed by the Hearing Authority."

 
9.B. Approval of Contract to Audit the GMSD Internal School Funds for FY 2022-23 
Recommended Motion(s):  Motion passed: I move to approve the contract to audit accounts between Germantown Municipal School District - Internal School Funds and Watkins Uiberall, PLLC, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  A contract to audit accounts between Germantown Municipal School District - Internal School Funds and Watkins Uiberall, PLLC 
Attachments: (1)
10. Announcements
Rationale:  Announcements:
Thursday Dec. 15 - Board Work Session and Business Meeting.
Saturday Dec. 10 - Germantown Holiday Parade
Friday Dec. 16 - Last Day of School before Winter Break
 
11. Adjournment

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