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January 13, 2020 at 6:30 PM - GMSD Board Business Meeting

Agenda
Call to Order
Moment of Silence
Pledge of Allegiance
Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
Recognition and Awards
Rationale:  Germantown Education Foundation presented the following Grants:
GEF Board members in attendance were Alys Drake, David Baytos, Tripp Turner, Jason Gillum, Laura Barden, Manjit Kaur and Sherrie Hicks 

The following GMSD Exemplary employees received grant recognition,

Jennifer Mock
Funded Library Tech for All (FHES) $12,000 
Purchases  a class set of laptops for the Forest Hill Library

Lori Graham
Kinesthetic Classroom $5,455 
Creates a kinesthetic classroom by incorporating movement equipment, under-desk bicycles, stair steppers, foot swings and stability ball chairs

Lorrie Tingle
Scrabble Wall for The Pointe $2,039 
This project will install a Scrabble wall in "The Pointe", Houston High School's Alternative classroom setting

Joye Phipps
Dogwood Classroom on the Hill $20,000 
To fund an outdoor learning space at Dogwood Elementary school

Ashley Smith
Coding in the Classroom $4,998 
Outfits both Farmington and Dogwood Elementary school with their own Sphero BOLT Power Pack (fifteen robots, chargers, carrying case and several accessories)

Alexa Guynes and Linda Frederick
#SEL Book-A-Day $10,000 
Purchases materials for a picture book library to enhance students' whole character development and open their hearts and minds

Kinsey Moline
Music for the Ages $1,045 
Purchases some additional sheet music for added community concerts for the Houston High School Choir Program

Thomas Kolodziej
21st Century Collaborative Classroom $6077
Transforms the physical classroom space into a space designed for collaboration and cutting-edge student engagement
 
REPORTS
TLN Update (Tennessee Legislature)
Chairman's Report
Superintendent's Report
Citizens to be heard
CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
Approval of the Minutes
Rationale:  Minutes from the 12.9.19 Board Business Meeting
Annual Review/Revision of Policies - Second Reading
Rationale:  Department of Student Services
The following policy is recommended for revision,
Revision Policy 6.200 Attendance, Pregnancy and Truancy

Office of Superintendent/School Board - 
No changes recommended by the District  for the following,
SBO 1.301         Executive Committee
SBO 1.302         School Board Attorney
SBO 1.303         Consultants
SBO 1.400         School Board Meetings
SBO 1.401         Public Hearings
SBO 1.402         Notification of Meetings
SBO 1.403         Agendas
SBO 1.404         Appeals to and Appearances Before the Board
SBO 1.405         Rules of Order
SBO 1.406         Minutes
SBO 1.407         School Board Records
SBO 1.501         Visitors to the Schools
SBO 1.503         New Releases, News Conferences, and Interviews
SBO 1.600         Policy Development and Adoption

Human Resources - 
No changes recommended by the District  for the following,
HR 5.611           Ethics
SS 3.601             Fringe Benefits
SS 3.602             Workers’ Compensation


 
Updated 2019-20 School Fees and Activity Costs
Miscellaneous FY 2019-20 Budget Amendment # 16
BOARD ACTION ITEMS
Annual Policy Review / Revision 
Recommended Motion(s):  Motion passed: I move to waive the second reading and adopt the revision of Policy SP 6.2061 Inter District Open Enrollment after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Department of Student Services
*Revision of Policy 6.2061 Inter District Open Enrollment - request to waive second reading and approve after one reading
- The Board during the Work session discussed and recommended to add "Non-Resident" to  Line 14 / item 4 to improve clarity for parents

Annual Review of Policies
Office of Superintendent/School Board - No Changes recommended by the District at this time


SBO 1.601         Administrative Procedures
SBO 1.602         Administrative Committees
SBO 1.603         Administrative Reports
SBO 1.700         Goals
SBO 1.701         School District Planning
SBO 1.703         School Attendance Areas
SBO 1.704         Charter Schools
SBO 1.800         School Calendar
SBO 1.802         Section 504 and ADA Grievances Procedures
SBO 1.803         Tobacco-Free Schools
SBO 1.804         Drug-Free Workplace
SBO 1.805         Use of Electronic Mail (E-Mail)
SBO 1.806         Advertising and Distribution of Materials in the Schools
SBO 1.808         Registered Sex Offenders


Human Resources - No Changes recommended by the District at this time

HR 5.113           In-Service and Professional Learning Opportunities
HR 5.114           Personnel Records
HR 5.201           Separation Practices for Non-Tenured Teachers
 
2020-2021 School Calendar Options
Recommended Motion(s):  Motion passed: I move to approve Calendar Option A/B/C, passed with a motion by Board Member #1 and a second by Board Member #2.
Amendment 2 to Professional Services Agreement with Evans, Taylor, Foster, and Childress Architects for Bathroom Renovations at GMSD Schools
Recommended Motion(s):  Motion passed: I move to approve amendment #2 to the Professional Services Agreement with Evans, Taylor, Foster, and Childress Architects for Bathroom Renovations at GMSD Schools in the amount of $119,000, passed with a motion by Board Member #1 and a second by Board Member #2.
Second Amendment to Option and Land Lease Agreement with Tower Ventures for the Relocation of Cell Phone Tower at Dogwood Elementary School
Recommended Motion(s):  Motion passed: I move to approve the second amendment to the Option and Land Lease Agreement with Tower Ventures, passed with a motion by Board Member #1 and a second by Board Member #2.
Announcements
Adjournment
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