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May 7, 2018 at 6:30 PM - GMSD Board Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

The following amendment was recommended to the agenda after discussion in the work session,

- Pull Revision of policy IP 4.203.1 – Honors, AP, DE, and DC Courses from Consent Agenda item 8.C and add it under Board Actions as item 9.E

5. Recognition and Awards
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale: 

Minutes from 4.16.18 Board Meeting

Minutes from 4.20.18 Special Call Board Meeting

8.B. Annual Policy Review/ Revision after Second Reading
Rationale: 

Academic Advancement

The following policies have been reviewed and NO Changes recommended;

 

IP 4.209             Alternative Credit Options

IP 4.210             Credit Recovery

IP 4.211             Work-Based Learning Program

IP 4.502             Parental and Family Involvement

IP 4.604             Credit for Prior Courses

IP 4.608             Awarding of Credits

IP 4.606             Graduation Activities

IP 4.804             Religious Content of Courses

 

 

Human Resources

The following policy has been reviewed and NO Changes recommended;

HR 5.602           Staff Time Schedules

 

 

Operations

Policy SS 3.202             Emergency Preparedness Plan is recommended for revision -Second Reading

The following policies have been reviewed and NO Changes recommended;

SS 3.400             Student Transportation Management

SS 3.401             Scheduling and Routing

SS 3.600             Insurance Management

SS 3.201             Safety

SS 3.2022          District ERP

SS 3.205             Security

8.C. Annual Policy review/revision after First reading
Rationale: 

Department of Academic Education

Revisions are requested for the following policies:

IP 4.203.1 – Honors, AP, DE, and DC Courses *Moved to item 9.E under Board Action items

IP 4.207 – English Learners - in Consent Agenda

IP 4.700 – Testing Programs (after one reading, request to waive second reading) *see item 9.A under Board Action items

 

The remaining policies have been reviewed and NO revisions are requested at this time:

IP 4.200 Curriculum and Development

IP 4.2013 Family Life Education

IP 4.203 Advanced College Placement

IP 4.204 Summer School

IP 4.206 Special Programs

IP 4.400 Instructional Materials

IP 4.401 Textbooks

Department of Human Resources

All the following HR policies have been reviewed;

HR 5.109           Personnel Evaluations

HR 5.117           Procedure for Granting Tenure

HR 5.305           Family and Medical Leave Act

HR 5.310           Vacations and Holidays

NO changes nor amendments are needed at this time.

Department of Operations

The following policies have been reviewed and NO changes recommended at this time;

SS 3.206             Community Use of School Facilities

SS 3.2021          Continuity of Operation Plan 

 
8.D. Approval of Textbook Purchase
Recommended Motion(s):  I move to approve the $326,867.60 purchase from Tennessee Book Company to cover the cost of the new science textbooks, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Requesting approval of a $326,867.60 purchase from Tennessee Book Company to cover the cost of the new science textbooks. (Total of all five purchase orders)

The funds will come out of the 2017-2018 budget, account 141 E 71100 449 310 01000 000.

 

8.E. Miscellaneous FY 2017-18 Budget Amendment # 37
Attachments: (1)
9. BOARD ACTION ITEMS
9.A. Revision of Policy IP 4.700 Testing Programs after one reading, request to waive second reading
Recommended Motion(s):  I move to waive the second reading and adopt the revision of Policy IP 4.700 Testing Programs after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

The reason behind this request it to get final approval prior to the end of schools and calculation of student grades.  The policy is being revised to eliminate the 15% requirement of TNReady testing results in a student’s grade.  This is an emergency request/situation due to the recent legislation passed from all of the testing problems/irregularities.  If we go through the normal process of a second reading, this policy revision will not be final until June, which is too late. 

The plan is to create a statement to send to parents to notify them of this change after the approval in the board meeting

 

9.B. Insurance Renewal
Recommended Motion(s):  I move to approve the TML Insurance Renewal for Workers Compensation and Employers Liability, General Liability, Property Liability, and Student Accident Insurance, including the Optional Liability quote to move coverage from $2 million to $5 million, passed with a motion by Board Member #1 and a second by Board Member #2.
9.C. GMSD FY 2018-19 General Fund Budget after Second reading
Recommended Motion(s):  I move to approve the GMSD FY 2018-2019 General Fund Budget after second reading, passed with a motion by Board Member #1 and a second by Board Member #2.
9.D. GMSD FY 2018-19 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading,
Recommended Motion(s):  I move to approve the GMSD FY 2018-19 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
9.E. Revision of Policy IP 4.203.1 – Honors, AP, DE, and DC Courses after first reading
Recommended Motion(s):  I move to approve the revision of policy IP 4.203.1 – Honors, AP, DE, and DC Courses after first reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Revision of Policy IP 4.203.1 – Honors, AP, DE, and DC Courses
10. Announcements
Rationale: 

Upcoming events:

  • May 17 - HHS Graduation at Bellevue Baptist Church
  • May 22 - Leadership Germantown ribbon cutting for Greenhouse at HHS - 5:30 pm
  • May 24 - Last Day of School
  • Registration for Current Students begins June 4 
  • June 4 - Next Board Work Session and Board Meeting
  • June 8 - Board Retreat
  • June 18 - Board Meeting/ Superintendent Contract and Evaluation

Check out the GMSD website for more information

 
11. Adjournment
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