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November 12, 2019 at 6:30 PM - GMSD Board Business Meeting

Agenda
Call to Order
Moment of Silence
Pledge of Allegiance
Approval of Agenda
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Recognition and Awards
REPORTS
TLN Update (Tennessee Legislature)
Chairman's Report
Superintendent's Report
Citizens to be heard
CONSENT AGENDA
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Approval of the Minutes
 
Rationale: 
  • 10.7.19 Board Meeting minutes
  • 11.1.19 Special called Board meeting minutes
Annual Review/ Revision of policies - Second reading
Rationale:  Department of Human Resources
The following policies were reviewed and recommended for revision after first reading

HR 5.500          Discrimination/Harassment of Employees (Sexual, Racial, Ethnic, Religious) *Amended during work session -attached
HR 5.501           Complaints and Grievances *Amended during work session - attached


Department of Operations - No revision recommended

SS 3.208             Facilities Planning
SS 3.217             Energy Management

Department of Finance - No revision recommended
SS 3.500             Food Service Management



Department of Student Services
The following policies were reviewed and NO revisions recommended,

SP 6.416            Student Accident Reports
SP 6.418            School Health Screening - Evaluations
SP 6.419            Individualized Healthcare Plans
SP 6.420            Prevention and Treatment of Sudden Cardiac Arrest
SP 6.421            Accommodating Students with Diabetes
SP 6.422            Psychological and Social Services
SP 6.423            Seizure Management
SP 6.425            Life-Threatening Allergy Management
SP 6.503            Homeless Students
SP 6.600            Student Records
SP 6.602            Student Records Inspection and Correction Procedure
SP 6.701            Student Solicitations - Fundraising Activities
SP 6.709            School Fees and Debts
SS 3.203             Crisis Management
SS 3.204             Emergency School Closures
The following policies are recommended for revision after first reading,
SP 6.200            Attendance, Pregnancy and Truancy
SP 6.415            First Aid and Emergency Medical Care

SP 6.416            Student Accident Reports
 
Annual Review/ Revision of Policies - First Reading
Rationale:  Department of Finance - The following New policy is recommended
2.300 Comparability of Services
Department of Student Services - Revisions are recommended for the following:

6.309 Zero Tolerance Offenses
6.405 Administering Medicines to Students
6.411 Student Wellness


Office of Superintendent/School Board - No changes recommended by the District  for the following


SBO 1.100     School Board Legal Status and Authority
SBO 1.101     Role of the Board
SBO 1.102     Board Members Legal Status
SBO 1.105     School Board Legislative Involvement
SBO 1.106     Code of Ethics
SBO 1.1061  Boardsmanship Code of Ethics
SBO 1.107     Board Member Conflict of Interest
SBO 1.108     Nepotism
SBO 1.200     Election of Officers
SBO 1.201     Duties of Officers
SBO 1.202     Duties of Board Members
SBO 1.204     Board Member Development Opportunities
SBO 1.205     Board - Director Relations
SBO 1.300     Board Committees

Department of Human Resources - No changes recommended for the following

HR 5.204       Advanced Degrees
 
Textbook Adoption Selection Committee
Rationale:  Attached is the list for the ELA & CTE Adoption Committees for this year's material adoption.
2019 LEA Compliance Report
Attachments: (1)
Miscellaneous GMSD FY 2019-20 Budget Amendments # 9 through 13
BOARD ACTION ITEMS
Miscellaneous GMSD FY 2019-20 Budget Amendment # 14
Recommended Motion(s):  I move to approve the Miscellaneous GMSD FY 2019-20 Budget Amendment # 14 passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
Turnover Audit
Recommended Motion(s):  I move to approve Mona Kenley, School Accounting Specialist, to perform a Turnover Audit at Dogwood Elementary School passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  In accordance with Board Policy 2.703 Audits, when an administrative change occurs during the fiscal year and the position is responsible for the expenditure of funds, a special audit of accounts involved shall be conducted.
We are requesting the Board to approve Mona Kenley, School Accounting Specialist, to perform a Turnover Audit at Dogwood Elementary School, with Teresa Price's move to the District Office.
Houston High School Band Room and Concession Stand Additions
Recommended Motion(s):  I move to approve and award bid #GMSD FY2020-02 for Houston High School Band Room and Concession Stand Additions in the amount of $2,159,221.66 to Grinder, Taber, Grinder passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Please see Bid information in the link below
http://www.gmsdk12.org/BidRFPOpportunities.aspx
Announcements
Rationale:  TSBA Annual Convention in Nashville Nov 14 - 16
Thanksgiving Holiday - Nov .28
Next Board Meeting - Monday Dec.9 at this Board Room, District Office
Germantown Holiday Parade - Saturday Dec.14
Various events and programs as we near the Holiday Season
Adjournment
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