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May 20, 2019 at 6:30 PM - GMSD Board Meeting

Agenda
Call to Order
Moment of Silence
Pledge of Allegiance
Approval of Agenda
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Recognition and Awards - Tenure Celebration
REPORTS
TLN Update (Tennessee Legislature)
Chairman's Report
Rationale: 


Formation of FHES PTO
GMSD teacher retirement luncheon 
BAND, orchestra, and choir concerts
Riverdale 50th Anniversary Committee Meeting
Germantown Financial Advisory Commission Meeting
Community Conversations Lunch Hosted by the Mayor
HMS Days of Diversity
Dogwood Elementary Field Day
Germantown Board of Mayor and Alderman Meeting
Dogwood Elementary Gifted Expo
Houston High School Graduation

Superintendent's Report
Citizens to be heard
CONSENT AGENDA
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Approval of the Minutes
Rationale:  Minutes from 4.22.19 Board Business Meeting
Annual Review / Revision of Policies - Second reading
Rationale: 

Annual Review/Revision of Policies after first reading:

Department of Academic Education - No changes recommended at this time for the following;

IP 4.210           Credit Recovery

IP 4.211           Work-Based Learning Program

IP 4.502           Parental and Family Involvement

IP 4.604           Credit for Prior Courses

IP 4.606           Graduation Activities

IP 4.804           Religious Content of Courses

The following policies have been reviewed, and revisions are requested:

IP 4.209           Alternative Credit Options (attached)

IP 4.608           Awarding of Credits (Request to Eliminate Policy)

 

Department of Student Services

Revision of Policy SBO 1.803 Tobacco free schools (Revised per TSBA policy recommendation)

 

Department of Human Resources- No changes recommended at this time for the following;

HR 5.602           Staff Time Schedules 

 

Department of Operations - No changes recommended at this time for the following;

SS 3.400             Student Transportation Management

SS 3.401             Scheduling and Routing

SS 3.600             Insurance Management

SS 3.201             Safety

SS 3.202             Emergency Preparedness Plan

SS 3.2022          District ERP

SS 3.205             Security

Annual Review/ Revision of Policies - First Reading
Rationale: 

Department of Academic Education

The following policies have been reviewed and no revisions are recommended:

IP 4.200    Curriculum and Development

IP 4.2013 Family Life and Education

IP 4.203    Advanced College Placement

IP 4.204    Summer School

IP 4.206    Special Programs

IP 4.400    Instructional Materials

IP 4.401    Textbooks

The following policy has been reviewed and revisions are recommended:

IP 4.207 English Learners (attached)

Department of Finance

Revision Policy FM 2.806 Bids and Quotations

Revision Policy SS 6.701 Student Solicitations- Fundraising Activities

 

Approval of FY 19-20 Consolidated Funding Application
Rationale:  Board Approval required for FY 19-20 Consolidated Funding Application for IDEA/ESEA
Attachments: (1)
Miscellaneous GMSD FY2018-19 Budget Amendments # 29, 30 & 31
BOARD ACTION ITEMS
Approval of Nomination for 2019 TSBA School Volunteer Recognition Award
Recommended Motion(s):  I move to approve to nominate Talibah Corks for the TSBA School Volunteer Recognition Award, passed with a motion by Board Member #1 and a second by Board Member #2.
Approval for Purchase of Social Studies, World Languages, and CTE Textbooks
Recommended Motion(s):  I move to approve the purchase of textbooks for CTE Business, Social Studies, and World Languages from Tennessee Book Company in the amount of $590,539.20, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Vendor: Tennessee Book Company

Funding Source: 2018-2019 General Budget: Textbooks (141 E 71100 449 310 01000 000)

Attachments: (1)
GMSD General Fund Budget FY 2019-2020 after Second Reading
Recommended Motion(s):  I move to approve the GMSD FY 2019-20 General Fund Budget after Second Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading,
Recommended Motion(s):  I move to approve the GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Contract Renewal with Aramark
Recommended Motion(s):  I move to approve the amendment #4 to Contract renewal with Aramark for 2019-20, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
Maintenance Contract Extension
Recommended Motion(s):  I move to approve a one year contract extension with GCA Education Services, Inc. in the amount of $464,456.28 beginning July 1, 2019 continuing through June 30, 2020, passed with a motion by Board Member #1 and a second by Board Member #2.
TML Insurance Renewal
Recommended Motion(s):  I move to approve the TML Insurance Renewal for Workers Compensation and Employers Liability, General Liability, Property Liability, and Student Accident Insurance, passed with a motion by Board Member #1 and a second by Board Member #2.
Bid Approval for HHS Athletic Field House
Recommended Motion(s):  I move to approve Bid #GMSD FY2019-0005 for the Houston High School Athletic Field House Project in the amount of $3,590,500 with Grinder, Taber, and Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Bid opening May 9
Modular Classroom removal
Rationale: 

There are 2 recommended motions at this time for the Board to Discuss:

I move to approve the purchase of the Modular Classrooms at Dogwood and Farmington Elementary School in the amount of $776,140 with Mobile Modular Management Corporation.

OR

I move to approve the removal of Modular Classrooms at Dogwood and Farmington Elementary School in the amount of $131,894 with Terry Bell Construction and Mobile Modular Management Corporation.

 

Amendment to Option and Land Lease Agreement with Tower Ventures
Recommended Motion(s):  I move to approve the Amendment to the Option and Land Lease Agreement with Tower Ventures, passed with a motion by Board Member #1 and a second by Board Member #2.
Project Development Contract Number 1228 for Dogwood Elementary School
Recommended Motion(s):  I move to approve Project Development Contract Number 1228 for Dogwood Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
Announcements
Rationale: 
  • Last Day of School - Please note that both May 22 & May 23 are Half-days
  • Next Board Business Meeting - Monday June 17 at the City Council Chambers
Adjournment
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