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March 29, 2022 at 6:00 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
Rationale:  Student Recognitions

Tennessee Youth Art Month (or YAM for short) is an annual observance each March to emphasize the value of art and art education for all children and to encourage public support for quality school art programs.

In GMSD, we have incredible art programming for students.  Tonight, we are celebrating students in our visual arts program, who have been recognized as best in class by the Scholastic Art Awards, a competition that is heralded as the nation’s longest-running, most prestigious recognitions program for creative teens.  Students enter works in a regional competition, and then advance to the national competition.  In the MidSouth, winning works were displayed at the Brooks Art Museum in Memphis, TN. 

Regionally,
  • Mary Margaret St. Clair:  Senior Best in Show, Gold Key (Portfolio), 4 Gold Keys (Individual), 1 Silver Key, and 1 Honorable Mention
  • Adele Ferguson: Gold Key (Portfolio), Best Senior Portfolio Award
  • *Both St. Clair and Ferguson were also awarded scholarship monies for their top performance
  • Owen Canter: 4 Silver Keys and 4 Honorable Mentions
  • Susan Zhang: Silver Key (Portfolio)

Just last week, it was announced that Mary Margaret St. Clair advanced to win both a National Gold Key as well as a National Silver Key.

Staff Recognition

This month’s Employee that Empowers is Houston High School’s Ellie Talley.  She currently serves as the Instructional Technology Coach at Houston High School. A former history and English language arts teacher, Ellie has served learning communities, from South Memphis to Germantown, for nearly thirteen years. She is passionate about inspiring curiosity, innovation, and a lifelong love of learning for all.  At Houston High School, she has provided transformative coaching for teachers and has implemented the following:
 
  • Met one on one with teachers in Talley Tech Sessions to help them make learning more engaging and relevant for students
  • Publish a bi-weekly newsletter - The EdTech Effect - to recognize HHS teachers' use of tech and provide meaningful content for faculty and staff
  • Host contests and giveaways like the National Digital Learning Day celebration in February to engage students and staff in celebrating the myriad ways EdTech enhances learning experiences

All of these strategies make our classrooms more engaging for students in order to make connections.  A fun fact about Ms. Talley- she has had five Boston Terrier dogs, all with names that start with a P; Puddin, Petey, Patty, Polly, and Pearl.


 
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
Attachments: (1)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 2.22.22 Board Business Meeting
8.B. Review / Revision of Policies - Second Reading
 
Rationale:  2.16.22 RATIONALE FOR REVISION OF POLICIES
Revisions are recommended for the following,
First Reading 2.22.22 / Second Reading 3.29.22

During the past few months, we have observed the need to review policies not just for legal sufficiency but also for necessity.  Emerging from that review is the discovery that there are policies some of which are not legally required, are aspirational in nature, and/or are unenforceable as a matter of policy.  Going forward, we recommend that some policies be repealed, if they fall into those categories.


REPEAL Policy 1.602 Administrative Committees - The reason for recommending the repeal of this policy is that inherent in his job responsibilities, the Superintendent may exercise his discretion to establish committees, without need for a policy.

REPEAL Policy 1.603 Administrative Reports-The reason for recommending the repeal of this policy is that the Superintendent and his staff routinely provide administrative reports.  Many of the items listed in this policy are already embedded in documents the Board receives throughout the year; additionally, some of the items listed are unclear.  To have such a policy seems redundant and/or creates a lack of clarity as to what is expected.

REPEAL Policy 1.700 School District Goals- The reason for recommending the repeal of this policy is that while it is clearly within the Board’s purview to establish school district goals, the goals in this policy are primarily aspirational and are, for the most part, unenforceable as a matter of policy.  It is to be noted that this policy is not the same as the Board’s "strategic plan".

Revision Policy 1.601 Administrative Procedures-The recommended changes to this policy involve changing "director of schools" to "Superintendent", capitalizing words, removing superfluous language, removing footnote numbers and updating citations.

Revision Policy 1.701 School District Planning-The recommended changes to this policy remove superfluous and obsolete language.  The language regarding the "board retreat" is removed because the Board has the inherent authority to have a board retreat without the need to reference same in a policy. Removed footnote and updated citations

Revision Policy 1.703 School Attendance Zones- The recommended changes to this policy include changing "director of schools" to "Superintendent", replacing the word "areas" with the more common reference with "zones", and updated the policy to reflect common attendance zone considerations.  Removed footnote and updated citation.

Revision Policy 1.802 Section 504 and ADA Grievance Procedures-Updated policy to reflect current legal requirements and contact information. Removed footnotes and updated citations.

Revision Policy 1.808 Registered Sex Offenders-Updated policy to reflect current legal requirements.  Removed footnote and updated citation.

Revision Policy 1.809 Non-Discrimination Statements- Changed title of Title IX Coordinator, removed footnotes and updated citations.





 
8.C. Review / Revision of Policies - First Reading
Rationale:  Revisions are recommended for the following,
First Reading 3.29.22 / Second Reading 4.19.22
  1. New Policy 5.606 Political Activities
  2. Revision Policy 1.800 School Calendar
  3. Revision Policy 1.803 Tobacco-Free Schools
  4. Revision Policy 1.804 Drug-Free Workplace
  5. Revision Policy 1.805 Use of Electronic Mail (e-mail)
  6. Revision Policy 1.806 Advertising and Distribution of Materials and Use of School District Name
  7. Revision Policy 3.403 Private Vehicles
  8. Revision 4.202 Special Education
  9. Revision 4.302 Field Trips Competitions
  10. Revision Policy 4.300 Extracurricular Activities
  11. Revision Policy 5.113 In-Service and Professional Learning Opportunities
  12. Revision Policy 5.114 Personnel Records
  13. Revision Policy 5.401 HIV AIDS (Employees)
  14. REPEAL 4.613 Programs for Students with Disabilities
  15. REPEAL 5.104 Equal Employment Opportunity Compliance
The Board recommended the following edits after the discussion during the 3.23.22 Board Work Session,

1.  Updated Revision Policy 1.803 Tobacco-Free Schools 
Page 1 / Line 16 - Add "es" to possess to become "possesses"

2. Updated Revision Policy 1.806 Advertising and Distribution of Materials and Use of School  District Name
Page 2 Line 7 - No.4 - Change to "No advertising shall be permitted'

3. Updated Revision Policy 5.113 In-Service and Professional Learning Opportunities
Page 1/ Line 8 - Change to "insubordination"
Page 1 / Line 14-20 - Strike entire paragraph

4. Updated New Policy 5.606 Political Activities
Page 1 / Line 29 - immediately following the words "GMSD owned buildings," to include the following verbiage, "...except for political signs being held by poll workers on Election Day at such locations that are being utilized as a voting site"
This is to resolve any inconsistencies between policies 5.606 and 1.806.
 
8.D. Adjustment to 21-22 FES Running Club Activity Fees
Recommended Motion(s):  Motion passed: I move to approve the increase of 21-22 FES Running Club Activity Fees from $150 to $160, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  FES running club (5K) has requested to raise the activity fee from $150 to $160 citing inflation as the factor.  Their uniforms have increased in price which was unknown at the time of the earlier approval by the board.
8.E. Miscellaneous FY 21-22 Budget Amendment # 23
Attachments: (1)
9. BOARD ACTION ITEMS
9.A. Southwest Foodservice Excellence (SFE) 22-23 contract amendment
Recommended Motion(s):  Motion passed: I move to approve the Southwest Foodservice Excellence (SFE) 22-23 contract amendment, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Southwest Foodservice Excellence (SFE) 22-23 contract amendment.  Attached is a copy of the amendment (already approved by the TN Office of School Nutrition) and documentation to support the 5.4% CPI.
10. Announcements
11. Adjournment

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