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June 7, 2022 at 6:00 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
Rationale:  Student Recognition
Laila Sharif (for her service as the First Student Board Member Representative)


Community Volunteer Recognition
K-Kids is the largest service organization for elementary school students, with more than 36,000 members worldwide. The first K-Kids were chartered in 2000. Today, there are more than 1,200 clubs worldwide.

K-Kids is a student-led community service organization that operates under school regulations and draws its members from the student body. Community-based K-Kids clubs also can be established at churches, libraries, YMCAs, lodges or similar facilities. A Kiwanis club, composed of like-minded, service-oriented people from the community, serves as the club’s sponsor.

We’d like to recognize those who serve our school through the K-Kids program:
Forest Hill Elementary: Don Eye
Dogwood Elementary: Steve Vessart
Farmington Elementary: Linda Fisher


Key Clubs provide volunteer opportunities for Houston High School students to volunteer in their community. Members are required to volunteer monthly for community projects to remain in good standing in their clubs. Colleges on many of their applications are looking for students with volunteer spirit. This year, they were able to award $20,000 in scholarships to Key Club members.

We’d like to recognize Judge Mary Wagner and James Allen for leading our Houston High School Key Club.

We are also excited to announce that Germantown Kiwanis have also formed a new partnership with Houston Middle School Principal ShaMira Davis and look forward to beginning a Builder's Club next year.

They also provide Terrific Kids in which Germantown Kiwanis members work with school staff in identifying children who have exceeded expectations on a monthly basis and are recognized for their accomplishments. Children are provided a certificate and a gift from Kiwanians.

A special thanks to Jeff Yearwood and Don Eye for leading this program in our schools.

Thank you for investing in our students with resources as well as time in teaching the importance of servant leadership in our community.

Before we invite each of you up, we have a special guest speaker, Ms. Caroline Bell from Dogwood Elementary School would like to share comments with our guests and the board about the impact K-Kids has made on her.

We’d like to recognize:

James Allen, President of Clubs
Mary Wagner
Jeff Yearwood
Linda Fisher
Steve Vessart
Don Eye

And we have a special award for Mr. Don Eye who after many years is retiring from the Kiwanis President of clubs.






 
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
Attachments: (1)
6.B. Chairman's Report
6.C. Financial Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 5.23.22 Board Business Meeting.
8.B. Review / Revision of Policies - Second Reading
Rationale:  5.23.22 Rationale for Revision of Policies - First Reading (PDF document attached.)
Revisions are recommended for the following, First Reading 5.23.22 / Second Reading 6.7.22
The Board recommended few changes after discussion during the 5.18.22 Board Work Session. These changes can be seen in Italics.
Globally, substituted "Superintendent" for "Director of Schools", removed footnote numbering, updated citations, capitalized letters and removed superfluous language.  Policies with no other references to rationale have recommended changes based on the above rationale.
 
  1. Updated Revision Policy 1.106 Code of Ethics - Recommend that forms be filed in the Superintendent’s office rather than just "central office". Page. 1 line 9: remove the words "or servant" and add "or" in front of the word "employee"
 
  1. Revision Policy 1.301 Executive Committee
 
  1. Updated Revision Policy 1.400 School Board Meetings-Recommend adding statutory language. After Line 11 on Page 1, a new line will be added to read as follows: "Individuals with a disability may request an accommodation in order to fully participate as a member of the general public in School Board meetings. The Board will make every effort to reach a reasonable accommodation which will allow for participation in the School Board meeting. Such request should be made to the central office."
 
  1. Updated Revision Policy 1.401 Public Hearings-This policy will remain in place and not deleted. Line 13 - substitute "Superintendent" for "Director of Schools"
 
  1. Revision Policy 1.402 Notification of Meetings
 
  1. Updated Revision Policy 1.403 Agendas-Recommend that language be removed to be consistent with Board’s practices. Line 15 change the word "shall" to "may"
 
  1. Updated Revision Policy 1.407 School District Records-Recommend adding statutory language. Page 1, Line 17 delete the word "unless" and a period is inserted after the word "copying". Thereafter, a clause will be inserted which could read as follows:
"While Tennessee law provides that a failure to review for public records may be reviewed under a good-cause standard, GMSD is committed to making every effort to provide any records requested, subject to the above listed requirements and prohibitions."
 
  1. Updated Revision Policy 1.501 Visitors to GMSD Property-For security purposes, recommend adding language that sets forth protocols for central office as well as schools.  Recommend adding statutory language. Page. 1 line 11, immediately preceding the phrase "parents of students", add the word "approved". It will now read "approved parents of students,"
 
  1. Revision Policy 1.600 Policy Development and Adoption
 
  1. Revision Policy 2.600 Bonded Employees-Recommend adding statutory language. Moved from Consent Agenda to Board Action item 9.B for the Business Meeting.
 
  1. Revision Policy 3.400 Student Transportation Management-Recommend adding statutory language.
 
  1. REPEAL Policy 3.401 Scheduling and Routing-Recommend consolidating this policy with Policy 3.400 in order to make policy manual more user friendly.
 
  1. Revision Policy 3.402 Board Owned Vehicles-Recommend consolidating the first portion of this policy with Policy 3.400 in order to make policy manual more user friendly.
 
  1. Revision Policy 4.804 Religious Content of Courses
 
  1. Revision Policy 6.409 Child Abuse and Child Sexual Abuse-Recommend adding statutory language.
 
  1. Updated Revision Policy 6.310 Dress Code - Based upon input from Houston High Administration, recommend updating this policy to be more generational and more apt to ensure consistent enforcement. Page 1, Line 13, add the words "or strapless" before the word "blouses" to read as "Low-cut or strapless blouses, shirts or tops"
 
  1. Updated Revision Policy 6.313 Discipline Policy-Pursuant to Board Member Curry’s recommendation, Category B offenses are the same as Category C offenses; Recommend removing the word "guilty", globally. Everywhere in the policy the word "expulsion" is mentioned, we will add the following: "(11-180 days)" - Page 3/ Line 22, Page 4 /Line 30 and Page 6/ Line 5



 
8.C. Revision Policy 2.600 Bonded Employees - Second Reading
Recommended Motion(s):  Motion passed: I move to approve the revision of policy 2.600 Bonded Employees after second reading, passed with a motion by Board Member #1 and a second by Board Member #2.
9. BOARD ACTION ITEMS
9.A. Revision of Policies after one reading
Recommended Motion(s):  Motion passed: I move to waive the second reading and adopt the revision of policies after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  6.7.22 RATIONALE FOR REVISION/ADDITIONS OF POLICIES
 Based upon meeting scheduling and the need to have policies in place when the upcoming school year commences, we recommend that the rules be suspended such that the policies are adopted upon first reading.  Globally, we have removed footnote numbering and changed the monitoring schedule to "annually".  

 
  1. Revision Policy 3.202 Emergency Planning- Revision is as provided in new State law. "Remote Learning Drill" is added.  It should be noted that the "District’s Plan for transitioning students", as referenced in the revision, may change as needs arise and technology changes. 
 
  1. Revision Policy 5.302 Sick Leave-Revisions are necessary to correct ambiguities in the former policy and more fully explain to employees their entitlement to sick leave.  No new benefits are conferred to employees as a consequence of these revisions. 
 
  1. Revision Policy 5.310 Vacations and Holiday-Revisions are necessary to reflect recent changes made by the Board regarding personal days.  The remaining revisions are necessary to correct ambiguities in the former policy and more fully explain to employees their entitlement to vacation, holiday and personal days.
 
  1. Revision Policy 5.3051 Temporary COVID 19 Leave - Revisions are made to extend the policy dates through June 30, 2023 and to revise the number of COVID days employees may receive from 10 days to 5 days. 
 
  1. Revision Policy 6.505 Students in Foster Care-Revisions made to assign, by policy,  the Foster Care Liaison responsibility to GMSD’s Student Services Supervisor and to outline the responsibilities of the Foster Care Liaison.  These revisions are due to an addition to State law.
 
  1. REPEAL Policy 4.205 Temporary Instructional Policy for students testing Positive for COVID 19 or Possible exposure to COVID 19- This policy was set to expire, by its terms, at the conclusion of the 2021-22 school year, thus we recommend that it be formally repealed. 

 
  1. *New Policy 4.403 Library Collections- This is a new policy required by the new Age Appropriate Materials Act.  This policy has been vetted/approved by GMSD librarians. 
*After discussion during the Board work session, the Board recommended the following changes to New Policy 4.403 Library Collections,
- Page 1 / Line 10 add a first sentence " Each GMSD school shall have a Library Collection Committee"
- Page 1 / Line 10, after  four classroom teachers" add " and one parent / guardian representative"






 
9.B. GMSD FY 2022-23 Other Funds Budget - Second and Final Reading
Recommended Motion(s):  Motion passed: I move to approve the GMSD FY 2022-23 Other Funds Budget after Second and Final Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  There were no changes in the GMSD FY 2022-23 Other Funds Budget after the first reading.
9.C. Insurance Renewals
Recommended Motion(s):  Motion passed: I move to approve the proposal from Public Entity Partners for property, workers compensation, liability, and student accident insurance for 2022-2023, passed with a motion by Board Member #1 and a second by Board Member #2.
9.D. Custodial Contract Renewal
Recommended Motion(s):  Motion passed: I move to approve the First Amendment to the Custodial Services Agreement with SKB Facilities and Maintenance, Inc., passed with a motion by Board Member #1 and a second by Board Member #2.
9.E. Houston Middle Addition FF& E Purchase
Recommended Motion(s):  Motion passed: I move to approve the purchase of FF&E for the Houston Middle School Addition from Workspace Interiors by Office Depot in the amount of $187,575.45, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
9.F. Student Discipline Board Appeal
Rationale:  The Board, based upon a review of the record, may grant or deny a request for a board hearing.
The Board may
(1) affirm
OR
(2) overturn the decision of the hearing authority with or without a hearing before the board, provided, that the board may not impose a more severe penalty than that imposed by the hearing authority without first providing an opportunity for a hearing before the board.

Recommended motions by the Board:

 Student Discipline Board Appeal
  1. I move to Grant the request for a hearing. 
  2. I move to Deny the request for a hearing, and affirm the decision of the Disciplinary Hearing Authority and the Superintendent
  3. I move to Deny the request for a hearing and overturn the decision of the Disciplinary Hearing Authority and the Superintendent

 
10. Announcements
11. Adjournment

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