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October 26, 2021 at 6:00 PM - GMSD Board Business Meeting

1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
Rationale:  Board Recognitions October 26, 2021

Houston Middle School Girls Soccer Team
On October 5th, Houston Middle School’s girls’ soccer team won their State Championship game against Lakeland Middle at Houston Middle and received the title of West TN Sectional Champs. "We were undefeated this season, "says Wendy Percoski, their proud coach, "and we had two or three games this year where we won by only one goal. The girls never quit working hard, and all ages and grade levels were equal contributors." HMS’ girls’ soccer team consists of 27 players with 6th, 7th, and 8th grade players working towards a common goal.
  • Kate Wingfield
  • Kelly Behan
  • Cameron Stumph
  • Lyla Talley
  • Makayla Bullock
  • Emma Dye
  • Ella Beaver
  • Anna Dunn
  • Isabella Drotar-Chester
  • Ella Morton
  • Alex Armstrong
  • Brooke Notowich
  • Nora Haguewood
  • Reese Brower
  • Hailey Kate Anderson
  • Scarlett Cowles
  • Elena Johnson
  • Sophia Reuer
  • Ally Brignole
  • Madelyn Percoski
  • Reagan Stumph
  • Sophia Foley
  • Anna Hatcher
  • Mary Stiles Fendley
  • Alex Smith
  • Josie Parker
  • Elise Beaver
  • Mary Hancock.  
Staff Recognitions:
October’s Employee that Empowers is Clint Underwood of Houston High School
The Chess Club at Houston High School begins playing in person once again. In previous years, they had utilized and played virtually. This year, enrollment has dramatically increased, with 103 members whereas in previous years, the average number was 35. New and old players are welcome in this learning environment to advance their skills, no matter the level they begin with. The club sponsors are Clint Underwood and Shawn Horan, who both are working diligently to find local competition opportunities. We are impressed that rather than watch a program go by the wayside, that Underwood stepped up and created the new club when a previous sponsor retired a few years ago. He is using his passion for chess to help create student-to-student connections every Monday after school. Mr. Underwood believes chess greatly improves one’s brain power in logical thinking skills, problem solving, and memory-- all while having fun with your friends. He has taught at HHS for 8 years and worked as a librarian for 13 years. He received his Master’s in Library and Information Science from the University of Alabama, a Master’s in Theological Studies from Samford University, and a bachelor’s degree in English from the University of Arkansas.

6.A. TLN Update (Tennessee Legislature)
Attachments: (1)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 9.28.21 Board Business Meeting
8.B. Review / Revision of Policies - Second Reading
Revisions are recommended for the following policies
First Reading 9.28.21 / Second Reading 10.26.21
* Policies are uploaded in BOE Connect in Numerical Order

Department of Student Services

SP 6.200            Attendance and Truancy - Moved responsibility language regarding driver’s licenses and permits to attendance supervisor; added statutory language regarding excused absences; added statutory language regarding absences for non-school sponsored extracurricular activities; added language regarding postsecondary school visits in order to provide easier reference and language regarding travel; added statutory language regarding military absences; removed language regarding "pregnant students" because it is now included in homebound policy; added statutory notice requirement.

SP 6.2001          Attendance During Postsecondary Visits - Repealed this policy and folded this policy into 6.200 for ease of use by families and added more language surrounding travel. 

SP 6.311            Care of School Property - Changed from "Director of Schools" to "Superintendent" to be consistent.

SP 6.313            Discipline Policy - Adds new mass violence language and hacking and cyberattacking to discipline policy; adds notice language to provide due process to students. Title changed from "Discipline Procedures" to "Discipline Policy"

SP 6.314            Corporal Punishment - Strikes language that became obsolete when latest discipline policy was drafted, which provides for alternative disciplinary practices. 

SP 6.318            Admission of Suspended or Expelled Students - Added statutory language regarding students admitted from other school districts that have been suspended or expelled.

SP 6.4001          Students Surveys, Analyses and Evaluations - Removed unnecessary procedure language in that procedure is set forth in policy.

SP 6.402            Physical Examinations and Immunizations - Added statutory language regarding homeless students.
SP 6.404            HIV / AIDS (Students) - Added statutory language in order to correct confusion between AIDS discrimination not just HIV as it relates to students; deleted infection control language in that the district provides protocols for infection control. 

SP 6.405            Administering Medicines to Students - Corrected typo which referenced policy as a procedure; expanded language to include statutory language pertaining to students with pancreatic insufficiency or cystic fibrosis; added statutory language permitting the use of asthma inhalers.

SP 6.409            Child Abuse and Child Sexual Abuse - Corrected typo correcting "or" to "and", removed procedure provision because all is explained in policy.

SP 6.411            Student Wellness - Frequency of legislative changes has caused footnotes to oftentimes be inaccurate and require re-ordering of numbers, which causes confusion.  Moving forward we will be transitioning away from footnote numbering; changed from "director of schools" to "superintendent" to be consistent with GMSD reference. 

SP 6.413            Concussion - Added statutory language regarding annual completion of concussion training for employed and volunteer coaches.

School Board Operations

1.404 - Appearances Before the Board - Amended policy to be in conformance with new legal precedent; both counsels have reviewed and approved.

Department of Teaching, Learning and Assessment

4.203 - Advanced College Placement - Repealed this policy because it is subsumed into 4.203.1

4.203.1 - Enrollment in Advanced and College Level Courses - This policy was overhauled as a result of new statutory requirements.

4.404 - Use of Copyrighted Materials - 4.404- Added language to clarify employee responsibility in regard to copyright infringement, based upon recent claims by copyright owners; removed language regarding "regulations" and "practices" in that the law is clear and does not require further regulations, and because all employees have now received in-service training regarding copyright infringement. 

4.700 - Testing Programs - Page 3/Line 1 - 7th OR 8th Graders added

Department of Human Resources

5.401 - HIV / AIDS (Employees) - This policy was changed to be consistent with the language changes regarding clarifications pertaining to AIDS and HIV that were made in the Policy 6.404 HIV / AIDS (Students).  This policy 5.401 pertains to employees. Title changed to be consistent with the Student Policy 6.404

8.C. Review / Revision of Policies - First Reading
Rationale:  Rationale document is attached for the 23 Policies recommended for revision.

The Board discussed all the Policies during the 10.20.21 Work Session and recommended the following changes/edits to the below 4 policies, to be updated and added to the Consent Agenda for the Business Meeting on 10.26.21

HR Policy 5.501 Employee Related Complaints - Page 1/ Line 13, After Human Resources, add "or Director's designee".
                                                                                 - Page 1 / Line 15, Add a new sentence at the end, "If a satisfactory resolution of the problem cannot be reached after speaking with the Deputy Superintendent, the employee may contact the Superintendent."                                      

Policy 3.217 Energy Management - Page 1/ Line 18 - Strike through "and"

Policy 6.425 Life-Threatening Allergy Management - Strike through Page 1 Line 9 Beginning "An IHP" until Line 12 ending "Tennessee Schools"

Policy 6.709 Student Fees and FinesPage 1 / Item No. 1 - Clarification on Field trips - It will remain in the policy.
                                                               - Page 2 / Line 13, "Director" replaced with "GMSD Assistant Superintendent"
8.D. Miscellaneous FY 2021-22 Budget Amendments
Rationale:  Miscellaneous FY21-22 Budget Amendment # 14
Attachments: (1)
8.E. Approval of 2021 LEA Compliance Report
Rationale:  Districts are required to comply with all federal and state education laws and State Board of Education (SBE) rules. The commissioner of education is responsible for ensuring school laws and SBE rules are executed as well as taking corrective action when a district is noncompliant with those laws and rules or is not following a department-approved compliance plan.?? 

The LEA Compliance Report is a document used by the department in its annual process of ensuring compliance. All districts are required to complete the report including the corrective action plan template if applicable, and upload it to ePlan by November 30.
Attachments: (1)
10. Announcements
11. Adjournment

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