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August 30, 2022 at 6:00 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
Rationale:  The Germantown Board of Education is pleased to recognize our Early Literacy Teachers in grades K-5 who outranked schools in TN for proficiency scores on the TCAP assessment, as well as showed incredible growth in nationally normed K-1 assessments.  GMSD is proud of its Elementary School English Language Arts (ELA) Teachers.

5th Grade ELA teachers supported students in achieving 69% proficiency and was ranked #5 in the state.
4th Grade ELA teachers supported students in achieving 73% proficiency and was ranked #1 in the state.
3rd Grade ELA teachers supported students in achieving 74% proficiency and was ranked #1 in the state.
2nd Grade ELA teachers supported students in achieving 65% proficiency and was ranked #1 in the state.

In Kindergarten, 91% of our students were meeting grade level standards by the end the year.
And in 1st Grade, 92% of our students were meeting grade level standards by the end of the year.

 
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
Attachments: (1)
6.B. Chairman's Report
6.C. Financial Report
Rationale:  Preliminary June 2022 Financial Reports
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 6.7.22 Board Business Meeting.
8.B. Miscellaneous FY 22-23 Budget Amendments # 1 through 7
Rationale:  The following Budget amendments are attached:
1 - ESSER 2.0
2 - TN All Corps
3 - ESSER Planning Grant
4 - IDEA and IDEA Preschool
5 - Consolidated Admin and Title I
6 - Titles II and IV
7 - ESSER Pre-monitoring
 
8.C. School Fees and Activity Costs 22-23
Rationale:  The Changes are highlighted in yellow.
9. BOARD ACTION ITEMS
9.A. Review / Revision of Policies after one reading
Recommended Motion(s):  Motion passed: I move to waive the second reading and approve all the policies after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Rationale for Revision of GMSD Policies 8.24.22 Work Session / 8.30.22 Board Business Meeting
Revisions are recommended for the following,
 "To waive second reading and adopt all the below policies after one reading."
The Board recommended few housekeeping and minor changes after discussion during the 8.24.22 Board Work Session. These changes can be seen in italics.
1.102 - Board Members Legal Status - changes made due to change in State law. On Page 1/ Line 16 - replace the word "him" with "the Board member". On Page 1/Line 17, after the phrase "or through due process proceedings" it was recommended to add "...initiated by the Board in the event a Board member fails to carry out that member’s legal duties and obligations, or acts in a manner inconsistent with existing Board policies."
1.800 - School Calendar /School Day - changes made pursuant to change in State law and in order to make the policy more consistent with existing State law, in order to provide parents and staff with more information about State law requirements.
2.403 - Surplus Property Sales - changes made due to change in State law and in order to provide staff with more information about State law requirements; updated citations.
4.210 - Credit Recovery - changes made due to change in State law and in order to provide students and parents with more information about State law requirements.
4.400 - Instructional Materials - RESCIND - changes made because this subject matter is being addressed in Policy 4.401, consistent with changes to State law; changes also made in order to streamline the policy manual for ease of reference for parents, staff and students.
4.401 - Textbooks and Instructional Materials -changes made due to changes in State law and in order to provide parents, staff and students with information regarding the manner in which they can provide feedback.  On Page4/Line 26, after the word "parent" add "/guardian". On Page4/Line 34, replace "feedback may be filed" with "that individual may submit feedback".
4.600 - Grading -changes made due to changes in State law and as recommended by Board members to provide a more equitable and consistent grading scale; updated citations.  On Page 4/Line 41, replace "65" with "60". On Page 5/Line 26, replace "five (5) days" with "seven (7) days".
4.603 - Grades K-8 Promotion and Retention - changes made due to changes in State law and to provide parents with a detailed explanation of the promotion/retention process; updated citations.
4.4061 - Employee Use of the Internet -changes made due to changes in State law and to provide parents, students and employees with information regarding  the manner in which they can provide feedback; removed superfluous language; updated citations.
4.4062 - Student Use of the Internet - changes made due to changes in State law and to provide parents, students and employees with information regarding  the manner in which they can provide feedback; removed superfluous language; updated citations.
5.200 - Separation Practices for Tenured Teachers - changes made due to changes in State law and to provide tenured teachers with statutory processes; updated citations. 
5.201 - Separation Practices for Non-Tenured Teachers - changes made due to changes in State law and to provide non-tenured teachers with statutory processes; updated citations. 

5.303 - Personal and Professional Leave - RESCIND- recommend that this policy be rescinded and folded into Board policy 5.310 in an effort to streamline the policy manual and make it more user friendly. 
5.310 - Vacation, Personal/Professional Days, Holidays - refining this law to be consistent with State law in order to provide employees with a complete explanation regarding vacation, personal/professional and holiday time off. 
5.701 - Employment of Substitutes - RESCIND - recommend that this policy be rescinded because language in existing policy is not current (i.e. substitutes are employed by outside vendor).
6.200 - Attendance and Truancy - changes made due to changes in State law; updated citations.
6.318 - Admission of Suspended or Expelled Students - changes made due to change in State law; updated citations. 


 
9.B. Stop Loss Insurance Renewal
Recommended Motion(s):  Motion passed: I move approve to support the Self-Funded Stop Loss Insurance proposal with American Fidelity (AF) at a $125,000 Specific Deductible and removed lasers based on the understandings presented by Health Cost Solutions, a Lucent Health Company, and consultants with ESP, LLC., passed with a motion by Board Member #1 and a second by Board Member #2.
9.C. Dogwood Gym Floor Upgrade/Replacement
Recommended Motion(s):  Motion passed: I move to approve Sports Floors, Inc. to install a new hardwood gym floor at Dogwood Elementary School in the amount of $103,092.33, passed with a motion by Board Member #1 and a second by Board Member #2.
9.D. Farmington Gym Floor Upgrade/Replacement
Recommended Motion(s):  Motion passed: I move to approve Sports Floors, Inc. to install a new hardwood gym floor at Farmington Elementary School in the amount of $104,403.77, passed with a motion by Board Member #1 and a second by Board Member #2.
9.E. Approval of Two ESSER 3.0 Plans
Recommended Motion(s):  Motion passed: I move to approve ESSER 3.0 Safe Return to In-Person Instruction Plan 2022 and ESSER 3.0 Public Plan for Remaining Funds 2022, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Board Approval is required for the below two plans. These have already been approved by the TDOE.
 ESSER 3.0 Safe Return to In-Person Instruction Plan 2022
ESSER 3.0 Public Plan for Remaining Funds 2022


These documents must be approved by the School Board before posting on the LEA website; however, there is no board approval form that needs to be submitted to the department. We recommend LEAs keep documentation of approval at the LEA level.

 
 
10. Announcements
Rationale:  Thursday, September 22, 2022 / 5:00 pm - Next Tentative Board Work Session
Wednesday, September 28, 2022 / 6:00 pm - Next Tentative Board Business Meeting

 
11. Adjournment

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