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September 22, 2022 at 4:00 PM - GMSD Board Work Session

Agenda
1. Approval of Instructional Calendar 2023 - 2024
2. Revision of Policy 4.401 Textbooks and Instructional Materials after One Reading
Recommended Motion(s):  Motion passed: I move to waive the second reading and adopt the revision of policy 4.401 Textbooks and Instructional Materials, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Revisions are recommended for the following, "To waive second reading and adopt the below policy after one reading."
  1. Revision policy 4.401 Textbooks and Instructional Materials - The recommended changes in this policy were driven by the recent change to State Board Rules.  The GMSD Board passed a policy pertaining to the new Textbook and Instructional Materials and Prohibited Concepts laws at its August meeting, because the laws were in effect and the Board needed to be in compliance with the laws.  However, subsequently, the State Board of Education passed a Rule pertaining to those subjects, which separated the two concepts and established the appeal process for handling complaints.  The policy that is presently before the Board for its consideration makes adjustments to the previously adopted policy that brings the policy in compliance with the new State Board Rules. Also, the citation to the new State Board Rule is included in the legal citations section. 
3. Review / Revision of Policies - First Reading
Rationale:  Revisions are recommended for the following - First Reading
  1. REPEAL Policy 1.105 School Board Legislative Involvement - The GMSD Board’s recent efforts have been focused on making the policy manual more user friendly and streamlined.   It is recommended that this policy be repealed because it is superfluous.  In policy 1.200, there is reference to the TLN representative.  By virtue of the election of the TLN representative as well as the GMSD Board’s membership in TSBA and their advocacy work, the GMSD Board necessarily remains legislatively involved, without the necessity of this extrinsic policy. 
 
  1. Revision Policy 1.704 Charter Schools - In a continued effort to update the policy manual, this policy was reviewed and determined to be in need of updating to comply with State laws and State Board Policies and Rules. Citations have also been updated.
 
  1. REPEAL Policy 2.100 Fiscal Management and Goals - In an effort to streamline the policy manual and make it more user friendly, it is recommended that this policy be repealed because it is superfluous in some respects and can now be included with GMSD policy 2.200. 
 
  1. REPEAL Policy 2.201 Line Item Transfer Authority - In an effort to streamline the policy manual and make it more user friendly, it is recommended that this policy be repealed because it is superfluous in some respects and can now be included with GMSD policy 2.200. 
 
  1. Revision Policy 2.200 Annual Operating Budget - In a continued effort to streamline the policy manual, make it more user friendly, remove superfluous language and/or language that is inapplicable, it is recommended that this policy be amended and combined with key provisions in GMSD policies 2.100 and 2.201.  Citations have also been updated and footnote numbers removed. 
 
  1. Revision Policy 4.207 English Learners - In an effort to streamline policies, make them more user friendly and to capture changes in State Board Rules, recommended amendments have been made to this policy.  Citations have also been updated and footnote numbers removed. 


 
4. Approval of change in Choir Fees at Forest Hill Irene Elementary School
Recommended Motion(s):  Motion passed: I move to approve the increase in Choir fees at Forest Hill Irene Elementary School from $25 to $35 for the 2022-2023 School year, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Miscellaneous FY 22-23 Budget Amendments # 8 through 11
Rationale: 
The amendments are as follows:

#8 - CTE Perkins Basic
#9 - Title III
#10 - ESSER 3.0 and narrative (document attached)
#11 - ELC grant
 
6. Purchase of Standards-based Online Curriculum for GOAL
Recommended Motion(s):  Motion passed: I move to approve the purchase of standards-based online curriculum for the Germantown Online Academy of Learning for SY 22-23 from Pearson Virtual Schools USA, in the amount of $223,872.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  The Pearson online curriculum was already budgeted under ESSER 2.0 funds and approved by the Germantown Board of Education and the TDOE, and submitted via e-Plan to the State.
This Board Approval is required for the Purchase amount limits.
7. Further Business

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