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August 24, 2021 at 6:00 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  During the 8.18.21 Work Session, The Board discussed and recommended the following amendments to the Agenda,
  1. Remove Consent Agenda Item 9.C Review/Revision of Policies First Reading, as No Policies were revised at this time.
  2. Add Board Action Item 10.E Miscellaneous FY 21-22 Budget Amendment # 9 with Options # 9, 9A, 9B and 9C (Previously under Consent 9.D)
  3. Add Board Action Item 10.F TSBA 2021 School of the Year Award for Excellence in Architectural Design
  4. Add Board Action Item 10.G Approval of Purchase of Chromebooks
  5. Add Board Action Item 10.H Approval of Purchase of iPads
  6. Add Board Action Item 10.I Approval of Safe Return to In-Person Instruction and Continuity of Services Plans
5. Superintendent Contract
Recommended Motion(s):  Motion passed: I move to approve the Extension of the Contract of Employment between the Germantown Board of Education and Superintendent Jason Manuel commencing July 1, 2021 and ending June 30, 2025, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Per TN State Law, 
T.C.A. 49-2-203 (a)(13)(C)
"No school board shall extend the contract of a director of schools without giving notice of the intent to do so at least fifteen (15) calendar days prior to the scheduled meeting at which action shall be taken.
Notice of extension or termination of a contract of a director of schools shall include the date, time and place of the meeting, and shall comport with all other requirements of §§ 8-44-103 and 49-2-202(c)(1).
The proposed action shall be published as a specific, clearly stated item on the agenda for the meeting. Such item, for the convenience of the public attending the meeting, shall be the first item on the agenda"


The  Agenda Item containing proposed changes to the Superintendent's Contract must be listed as the First item on the Agenda and must be published for public view 15 calendar days prior to the Business Meeting in which it will be decided.
The only changes being considered by the Board is a one-year extension to the Superintendent's Contract and in addition, there will be a housekeeping change  to reflect a previously Board approved salary adjustment granted to all employees of a cost of living adjustment of 2%
6. Recognition and Awards
Rationale: 

The Houston Mustangs Boys Soccer Team returned home last Spring, victorious at the TN Class AAA State Soccer Tournament--and  It’s the first championship for boys soccer since 2015 and the seventh in program history, more than any other public school in Tennessee. Head Coach David Wolff was extremely proud--he told us, "Especially with the pandemic and everything we did as a result of it, I mean, this is like a culminating event," "We fought the fight and we won. We defeated everything. 

 

2021 Boys Soccer Team 

Luke McSwain

Hugo Perez

Ryan Behan

Jack Langford

Clark Adams

Max Talley

Noah Cooper

Aaron O'Malley

Trotter Jones

Sil Rottink

Jakobey Johnson

Jackson Roberson

Parker Humphrey

Zach Campbell

Cage Warmuth
 

Zach Page

Dylan Henry

Ryver Furness

Clayton Somogyi

Sam Brackett

Hays Adams

Everett Furnas

RJ Jordan

Mahir Abdulkadir

Drew McKeithen

Luke Snyder

Coleman Byrum

Michael Ward

Jack Greer

Head Coach

David Wolff

Coaching Staff

Mary Parker Powell

Collin Scott

Zeke Vezina

 

7. REPORTS
7.A. TLN Update (Tennessee Legislature)
Attachments: (1)
7.B. Chairman's Report
7.C. Financial Report
Rationale:  Financial Reports ending June 30, 2021
7.D. Superintendent's Report
8. Citizens to be heard
9. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda, 9A, 9B and 9D, passed with a motion by Board Member #1 and a second by Board Member #2.
9.A. Approval of the Minutes
Rationale:  Minutes from 7.27.21 Board Business Meeting
9.B. Revision of Policies - Second Reading
Rationale:  The Rationale document is attached. 
The following edits have been made to the below policies per Board member recommendation,

3.204

P1, L31: location of employees’ [add apostrophe] work 

5.102

P2, L20 strike "No person"

P3, L29, Add "such" as tuberculosis

5.200

P2, L25-29, renumbered so that there is a 1, 2 & 3 conditions / added No.2  per statute

4.202

P4, L6-7 add "provided that" chemical restraints are not prohibited
P5, L6 - Strike the word "strive to"

1.810

Throughout the Policy "an GMSD" changed to "a GMSD"

6.409

P2, L9 delete "must" ("must" is already included in L10)

6.402

P1, L21-22 "or" first grade and strike comma at end of struck clause

P2, L9 Add "For" Exemptions

4.301

P1, L20 Strike assigned by the Principal for being allowed to practice or participate in any athletic contest.

P2, L34 "reflected" in the minutes

P3, L18 "and" volunteers

P4, L4 contest should be contests
P4, L22 "Coaches' Code of Conduct" moved to P5, L22 - to swap with "Information Meeting"

6.200
Replaced "child" with "Student" throughout the policy at 12 instances.

4.205 Temporary Instructional Policy for Students Testing Positive for COVID-19 or Possible Exposure to COVID-19

  • Due to the new State Board Permissive Rule dated July 1, 2021
9.C. Review / Revision of Policies - First Reading
Rationale:  To be removed from the Consent Agenda 8.24.21 upon Approval of the Agenda
Department of Student Services

The following policies were reviewed and NO changes recommended at this time,

SP 6.200 Attendance-Pregnancies-Truancy

SP 6.201 Compulsory Attendance

SP 6.2011 Beyond Compulsory Attendance

SP 6.202 Home School

SP 6.203 School Admissions

SP 6.204 Foreign Exchange Students

SP 6.205 Student Assignments

SP 6.206 Intra-District Open Enrollment

SP 6.2061 Inter-District Open Enrollment

SP 6.2062 Eligible Circumstances Transfer

SP 6.302 Procedural Due Process

SP 6.303 Searches

SP 6.304 Student Discrimination, Harassment, Bullying, Cyberbullying and Intimidation

SP 6.3041 Hazing

SP 6.305 Student Suicide Prevention

SP 6.307 Drug-Free Schools

SP 6.309 Zero Tolerance
9.D. Miscellaneous FY 21-22 Budget Amendments
10. BOARD ACTION ITEMS
10.A. GMSD 21-22 School Fees and Activity Costs
Recommended Motion(s):  Motion passed: I move to approve the GMSD 21-22 School Fees and Activitiy Costs, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  The Updated GMSD 21-22 School Fees and Activity Costs is attached with one change that was made after the 8.18.21 Board Work Session,

The Houston High school Trap fees has changed to $1,300.00 and is highlighted in green.
10.B. Reinstatement of GMSD HR Policy 5.3051 Temporary COVID-19 Leave
Recommended Motion(s):  Motion passed: I move to waive the second reading and approve the reinstatement of GMSD HR Policy 5.3051 Temporary COVID-19 Leave, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Department of Human Resources
Rationale for Temporary COVID-19 Leave
The COVID-19 virus, and its variations, continue to impact the Germantown community directly affecting our employees. In order to help promote adherence to GMSD’s Staff COVID Safety Plan pertaining to COVID related absences, the GMSD Human Resources Department is requesting the GMSD Board of Education to reinstate GMSD HR Policy 5.3051: Temporary COVID-19 Leave effective from July 1 through December 31, 2021.  Offering COVID related sick leave (up to ten days) to GMSD employees helps to reduce financial barriers that may prevent an employee from following GMSD Staff COVID protocols and has significant value as our employees continue to work, in person, during the pandemic.
 
The Temporary COVID-19 Leave policy is aligned to GMSD’s Strategic Plan 2025:

Goal 3: Recruit, Develop, and Retain Exemplary Employees
Objective 3.3: Retain highly skilled employees who are dedicated to developing students’ academic, social, physical, and emotional well-being
·      Strategy 3.3.1: Strengthen the competitive compensation package for all employees
·      Strategy 3.3.2: Provide employees with access to health and wellness options, which promote physical, social, and emotional well-being
·      Strategy 3.3.3: Promote a positive culture environment where employees feel respected and valued

After discussion during the 8.18.21 Board Work Session, The Board recommended extending the end date to June 30, 2022 instead of December 31, 2021
10.C. Stop Loss Insurance Renewal for 21-22
Recommended Motion(s):  Motion passed: I move to approve the Self-Funded Stop Loss Insurance proposal with American Fidelity (AF) at a $125,000 Specific Deductible and reduced lasers, passed with a motion by Board Member #1 and a second by Board Member #2.
10.D. Houston High School Softball Field Bid
Recommended Motion(s):  Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount, bid alternate #1 for a concession stand, and additional artificial turf on the outfield, in the amount of $5,988,192, and award the bid to Grinder, Taber, Grinder., passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount and bid alternate #1 for a concession stand, in the amount of $5,448,672, and award the bid to Grinder, Taber, Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #3:  Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount and additional artificial turf on the outfield, in the amount of $5,308,451, and award the bid to Grinder, Taber, Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #4:  Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount in the amount of $4,743,303, and award the bid to Grinder, Taber, Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  The Board discussed during the 8.18.21 Work Session and requested the various options for the recommended motion.
The Updated recommended motions below:

Motion # 1: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount, bid alternate #1 for a concession stand, and additional artificial turf on the outfield, in the amount of $5,988,192, and award the bid to Grinder, Taber, Grinder. 
 
 Motion # 2: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount and bid alternate #1 for a concession stand, in the amount of $5,448,672, and award the bid to Grinder, Taber, Grinder. 
 
Motion # 3: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount and additional artificial turf on the outfield, in the amount of $5,308,451, and award the bid to Grinder, Taber, Grinder. 
 
Motion # 4: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount in the amount of $4,743,303, and award the bid to Grinder, Taber, Grinder. 
 
10.E. Miscellaneous FY 21-22 Budget Amendment # 9, 9A,9B OR 9C
Recommended Motion(s):  Motion passed: I move to approve Miscellaneous FY 21-22 Budget Amendment # 9, 9A,9B OR 9C, passed with a motion by Board Member #1 and a second by Board Member #2.
10.F. TSBA  2021 School of the Year Award for Excellence in Architectural Design
Recommended Motion(s):  Motion passed: I move to approve to submit the application for Forest Hill Elementary School to 2021 TSBA School of the Year Award, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  2021 TSBA School of the Year Award for Excellence in Architectural Design

TSBA recognizes architectural firms for their excellence in design. In accordance with TSBA’s policy, any school building that was or will be occupied before November 1 of the current year or three years prior to November 1 of the current year is eligible for the award. School of the year awards are granted in four (4) categories including new school construction of elementary, middle, and high schools, and renovation.

School architects must receive approval from the local board of education and submit by mail the appropriate fee, deadline is September 30, 2021.

We are planning to submit Forest Hill Elementary School for this year’s TSBA School of the Year award.
10.G. Approval of Purchase of Chromebooks
Recommended Motion(s):  Motion passed: I move to approve the purchase of Chromebooks from CDW-G in the amount of $1,100,400.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Approval to purchase Chromebooks for students and teachers of 3rd grade, and grades 6-8, in the amount of $1,100,400.00 from vendor CDW-G.
10.H. Approval of Purchase of iPads
Recommended Motion(s):  Motion passed: I move to approve the purchase of iPads from Apple Inc in the amount of $618,501.50, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Approval to purchase iPads for students and teachers of grades K-2, in the amount of $618,501.50 from vendor Apple Store for Education Institution
Attachments: (1)
10.I. Approval of GMSD Safe Return to In-Person Instruction and Continuity of Services Plans
Recommended Motion(s):  Motion passed: I move to approve the GMSD Safe Return to In-Person Instruction and Continuity of Services Plans for 21-22 school year, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Approval of GMSD Safe Return to In-Person Instruction and Continuity of Services Plans for 21-22 school year.

The U.S. Department of Education requires districts to submit Safe Return to In-Person Instruction and Continuity of Services Plans to the Tennessee Department of Education that address key school health and safety policies and strategies. These Plans are due to the State by August 27, 2021.

Plans require local board approval and public posting.

This Plan was presented to the GMSD  Board and Public on July 27, 2021, Board Business Meeting under Superintendent's Report and can be viewed on this link https://www.gmsdk12.org/apps/pages/index.jsp?uREC_ID=2177271&type=d&pREC_ID=2181786
 
11. Announcements
12. Adjournment
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