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October 25, 2022 at 6:00 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda as amended,, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  The Agenda is requested to be amended with the following Two items to be added under the Board Action items:

1. To be added under Board Action Item as 9.D
Agenda Item Name: Riverdale K-8 School Re-Roofing Project.
 
Recommended Motion: I move to approve GMSD bid #FY2023-01 in the amount of $902,810 and award the bid to ARK Roofing. 

Please see attached the bid tabulation for the Riverdale Roofing Project. You can also see the bid and all other pertinent information regarding the bid under the Finance section of our website at: https://www.gmsdk12.org/apps/pages/index.jsp?uREC_ID=2178806&type=d&pREC_ID=2182822

2. To be added under Board Action Item as 9.E
Right of Way agreement with City of Germantown for a Traffic Signal at the East entrance to Houston High School.

Please see attached document for map/location of the Traffic Light.
5. Recognition and Awards
6. REPORTS
6.A. TLN Update (Legislative Report)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 9.28.22 Board Business Meeting.
8.B. Review / Revision of Policies - Second Reading
Rationale:  Rationale for Revision of GMSD Policies 9.28.22 Board Business Meeting
The Board recommended a few changes after the discussion during the 9.22.22 Board Work Session which are shown in Italics.

Revisions are recommended for the following - Second Reading
  1. Remove "REPEAL Policy 1.105 School Board Legislative Involvement" from the 9.28.22 Business Meeting Agenda and Keep the Policy in the current status.
 
  1. Revision Policy 1.704 Charter Schools - In a continued effort to update the policy manual, this policy was reviewed and determined to be in need of updating to comply with State laws and State Board Policies and Rules. Citations have also been updated.

Page 2 / Line 17 - Add "OR" after "APPROVAL"
Page 2 / Strike the sentence beginning with "If" from Line 20 - Line 22
Page 2 / Line 29 - At the beginning of the sentence, Replace "The" with "An"
Page 4 / Line 6 - Insert "Tennessee" before the Commissioner of Education

 
  1. REPEAL Policy 2.100 Fiscal Management and Goals - In an effort to streamline the policy manual and make it more user friendly, it is recommended that this policy be repealed because it is superfluous in some respects and can now be included with GMSD policy 2.200. 
 
  1. REPEAL Policy 2.201 Line Item Transfer Authority - In an effort to streamline the policy manual and make it more user friendly, it is recommended that this policy be repealed because it is superfluous in some respects and can now be included with GMSD policy 2.200. 
 
  1. Revision Policy 2.200 Annual Operating Budget - In a continued effort to streamline the policy manual, make it more user friendly, remove superfluous language and/or language that is inapplicable, it is recommended that this policy be amended and combined with key provisions in GMSD policies 2.100 and 2.201.  Citations have also been updated and footnote numbers removed. 

Page 1 - Remove the strike from Lines 1 - Line 22
 
  1. Revision Policy 4.207 English Learners - In an effort to streamline policies, make them more user friendly and to capture changes in State Board Rules, recommended amendments have been made to this policy.  Citations have also been updated and footnote numbers removed. 


 
8.C. Miscellaneous FY 22-23 Budget Amendments # 12, 13 & 14
Rationale:  #12 - ARP IDEA Part B and Preschool
#13 - Safe Schools Grant
#14 - Riverdale Roofing Project
8.D. GMSD 22-23 Additional School Fees and Activity Costs
8.E. 2022 LEA Compliance Report
Rationale:  Board Approval of 2022 LEA Compliance Report
9. BOARD ACTION ITEMS
9.A. 2023 - 2024 Instructional Calendar Options
Recommended Motion(s):  Motion passed: I move to approve Option A OR Option B for the 2023-2024 GMSD Instructional Calendar, passed with a motion by Board Member #1 and a second by Board Member #2.
9.B. GBOE 2023 Legislative Agenda
9.C. Purchase of Chromebooks
Recommended Motion(s):  Motion passed: I move to approve the purchase of Chromebooks Bundle from CDW.G LLC. in the amount of $ 565,950.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Requesting Board Approval for the purchase of Chromebooks from CDW.
This has already been budgeted and approved by the Board.
This purchase is made for 1:1 Device Refreshments 
Attachments: (1)
9.D. Riverdale K-8 School Re-Roof Project
Recommended Motion(s):  Motion passed: I move to approve GMSD bid #FY2023-01 in the amount of $902,810 and award the bid to ARK Roofing, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  1. To be added under Board Action Item as 9.D
Agenda Item Name: Riverdale K-8 School Re-Roofing Project.

Recommended Motion: I move to approve GMSD bid #FY2023-01 in the amount of $902,810 and award the bid to ARK Roofing. 

Please see attached the bid tabulation for the Riverdale Roofing Project. You can also see the bid and all other pertinent information regarding the bid under the Finance section of our website at: https://www.gmsdk12.org/apps/pages/index.jsp?uREC_ID=2178806&type=d&pREC_ID=2182822

 
9.E. Right of Way Agreement for Houston High School Traffic Light
Recommended Motion(s):  Motion passed: I move to approve the executive committee to execute the final draft of the Right of Way Agreement with the City of Germantown for a traffic light at the East entrance to Houston High School, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
10. Announcements
Rationale:  November 11 - Veterans Day
November 24 - Thanksgiving Holiday
November 16 - Tentative Board Work Session
November 29 - Tentative Board Business Meeting
11. Adjournment

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