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September 28, 2022 at 6:00 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
Attachments: (1)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 8.30.22 Board Business Meeting
8.B. Review / Revision of Policies - First Reading
Rationale:  Rationale for Revision of GMSD Policies 9.28.22 Board Business Meeting
The Board recommended a few changes after the discussion during the 9.22.22 Board Work Session which are shown in Italics.

Revisions are recommended for the following - First Reading
  1. Remove "REPEAL Policy 1.105 School Board Legislative Involvement" from the 9.28.22 Business Meeting Agenda and Keep the Policy in the current status.
 
  1. Revision Policy 1.704 Charter Schools - In a continued effort to update the policy manual, this policy was reviewed and determined to be in need of updating to comply with State laws and State Board Policies and Rules. Citations have also been updated.

Page 2 / Line 17 - Add "OR" after "APPROVAL"
Page 2 / Strike the sentence beginning with "If" from Line 20 - Line 22
Page 2 / Line 29 - At the beginning of the sentence, Replace "The" with "An"
Page 4 / Line 6 - Insert "Tennessee" before the Commissioner of Education

 
  1. REPEAL Policy 2.100 Fiscal Management and Goals - In an effort to streamline the policy manual and make it more user friendly, it is recommended that this policy be repealed because it is superfluous in some respects and can now be included with GMSD policy 2.200. 
 
  1. REPEAL Policy 2.201 Line Item Transfer Authority - In an effort to streamline the policy manual and make it more user friendly, it is recommended that this policy be repealed because it is superfluous in some respects and can now be included with GMSD policy 2.200. 
 
  1. Revision Policy 2.200 Annual Operating Budget - In a continued effort to streamline the policy manual, make it more user friendly, remove superfluous language and/or language that is inapplicable, it is recommended that this policy be amended and combined with key provisions in GMSD policies 2.100 and 2.201.  Citations have also been updated and footnote numbers removed. 

Page 1 - Remove the strike from Lines 1 - Line 22
 
  1. Revision Policy 4.207 English Learners - In an effort to streamline policies, make them more user friendly and to capture changes in State Board Rules, recommended amendments have been made to this policy.  Citations have also been updated and footnote numbers removed. 


 
8.C. Approval of change in Choir Fees at Forest Hill Irene Elementary School
Recommended Motion(s):  Motion passed: I move to approve the increase in Choir fees at Forest Hill Irene Elementary School from $25 to $35 for the 2022-2023 School year, passed with a motion by Board Member #1 and a second by Board Member #2.
8.D. Miscellaneous FY 22-23 Budget Amendments # 8 through 11
Rationale: 
The amendments are as follows:

#8 - CTE Perkins Basic
#9 - Title III
#10 - ESSER 3.0 and narrative (document attached)
#11 - ELC grant
 
9. BOARD ACTION ITEMS
9.A. Revision of Policy 4.401 Textbooks and Instructional Materials after One Reading
Recommended Motion(s):  Motion passed: I move to waive the second reading and adopt the revision of policy 4.401 Textbooks and Instructional Materials, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Rationale for Revision of GMSD Policies 9.28.22 Board Business Meeting
The Board recommended a few changes after the discussion during the 9.22.22 Board Work Session which are shown in Italics.
Revisions are recommended for the following, "To waive second reading and adopt the below policy after one reading."
  1. Revision policy 4.401 Textbooks and Instructional Materials - The recommended changes in this policy were driven by the recent change to State Board Rules.  The GMSD Board passed a policy pertaining to the new Textbook and Instructional Materials and Prohibited Concepts laws at its August meeting, because the laws were in effect and the Board needed to be in compliance with the laws.  However, subsequently, the State Board of Education passed a Rule pertaining to those subjects, which separated the two concepts and established the appeal process for handling complaints.  The policy that is presently before the Board for its consideration makes adjustments to the previously adopted policy that brings the policy in compliance with the new State Board Rules. Also, the citation to the new State Board Rule is included in the legal citations section. 

Page 3/ Section 5 - Replace "of" with "or"
Page 3 / Section 10 - Add "0520-12-04" after "State Board of Education Rule"

 
9.B. Purchase of Standards-based Online Curriculum for GOAL
Recommended Motion(s):  Motion passed: I move to approve the purchase of standards-based online curriculum for the Germantown Online Academy of Learning for SY 22-23 from Pearson Virtual Schools USA, in the amount of $223,872.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  The Pearson online curriculum was already budgeted under ESSER 2.0 funds and approved by the Germantown Board of Education and the TDOE, and submitted via e-Plan to the State.
This Board Approval is required for the Purchase amount limits.
10. Announcements
Rationale:  Announcements:
GMSD Fall Break - Week of October 10 - 14
Tuesday October 18 - Next Tentative Board Work Session
Tuesday October 25 - Next Tentative Board Business Meeting
11. Adjournment

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