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April 20, 2020 at 6:30 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
Rationale:  Notice of Public Meeting

Pursuant to the requirements of the State of Tennessee’s Open Meetings Act,
codified at Tennessee Code Ann 8-44-101 et. Seq., the following is published
and made known to all interested persons.
Pursuant to Tennessee Governor Bill Lee’s Executive Order No. 16, the
meetings of the Germantown Board of Education will be held by electronic means. Board members will participate remotely and members of the public will not be permitted to assemble due to the respective Executive Orders of Governor, Bill Lee, Shelby County Mayor, Lee Harris, and the City of Germantown Mayor, Mike Palazzolo, which include a social distancing requirement and other "Safer at Home" provisions.
However, these meetings will be videotaped and will be available for viewing
on the Germantown Municipal School District website under the following link:

http://www.gmsdk12.org/MeetingRecordings1.aspx

 
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
Rationale:  Staff Recognitions
GMSD Teachers of the year 2019-20 


Grades Pre K - 4 : Juliet Williams - Dogwood Elementary School
Grades 5-8 : Devon Pohlman - Houston Middle School
Grades 9-12 : Catherine Jones - Houston High School
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
6.B. Chairman's Report
6.D. Superintendent's Report
7. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
7.A. Approval of the Minutes
Rationale: 
  • Minutes from 3.2.20 Board Business Meeting
  • Minutes from 3.6.20 Board Special Call Meeting
  • Minutes from 4.9.20 Board Special Call Meeting / 11:00 am
  • Minutes from 4.9.20 Board Special Call Meeting / 11:10 am
7.B. Annual Review/Revision of Policies - Second reading
Rationale: 

Department of Teaching, Learning and Assessment
No revisions recommended for the following:

IP 4.300 Extracurricular Activities

IP 4.301 Interscholastic Athletics

IP 4.302 Field Trips, Excursions, Competitions

IP 4.406 Use of the Internet

IP 4.407 School and System Websites

IP 4.600 Grading

IP 4.602 Honor Roll, Awards & Class Ranking

IP 4.603 Promotion and Retention

IP 4.605 Graduation Requirements

IP 4.605.1 High School Diplomas

IP 4.700 Testing Programs

Department of Exceptional Student Education
No revisions recommended for the following:

IP 4.202 Special Education

IP 4.613 Programs for Students with Disabilities

IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services

IP 4.615 Service Animals

Department of Human Resources
No revisions recommended for the following:

HR 5.116 Staff Positions

HR 5.304 Long-Term Leaves of Absences for Professional Personnel

HR 5.307 Physical Assault Leave

HR 5.401 Acquired Immune Deficiency Syndrome (AIDS)

HR 5.402 Hepatitis B (HBV)

HR 5.403 Drug and Alcohol Testing for Employees

HR 5.605 Staff Gifts and Solicitations

HR 5.801 Director of Schools Recruitment and Selection

The following policies are recommended for Revision
HR Policy 5.104: Equal Employment Opportunity Compliance
HR Policy 5.500: Discrimination/Harassment of Employees (Sexual, Racial, Ethnic, Religious)
8. BOARD ACTION ITEMS
8.A. Approval of grant of Tenure to the recommended teachers
Recommended Motion(s):  Motion passed: I move to approve the grant of Tenure to the recommended GMSD teachers after first and final reading, passed with a motion by Board Member #1 and a second by Board Member #2.
8.B. Approval of Policy HR 5.3051 FFCRA Leave
Recommended Motion(s):  Motion passed: I move to approve Policy HR 5.3051 FFCRA Leave after first and final reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Per Ms. Estes recommendation during the work session,
Page 1, Line 4 - Directors of Schools was changed to Superintendent
8.C. Approval of External Staffing of Substitute Workforce Contract 
Recommended Motion(s):  Motion passed: I move to approve the awarding of the External Staffing of Substitute Workforce Contract to Kelly Services, Inc., passed with a motion by Board Member #1 and a second by Board Member #2.
8.D. Amended School Activity Fund Audit Contract 2019-20
Recommended Motion(s):  Motion passed: I move to approve the amended school activity fund audit contract for 2019-20, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Amended school activity fund audit contract for Board approval.  The fee was increased for the addition of the Forest Hill Elementary School.
8.E. Riverdale Painting Project
Recommended Motion(s):  Motion passed: I move to approve GMSD bid #FY2020-11 for the Riverdale Elementary School Painting Project, including the base bid and add alternate #1, to Savage Brothers, Incorporated, in the amount of $328,323, passed with a motion by Board Member #1 and a second by Board Member #2.
8.F. Dogwood Elementary School ADA Project 
Recommended Motion(s):  Motion passed: I move to approve GMSD bid #FY2020-10 for Dogwood Elementary School ADA Upgrades, including the base bid and alternates #1 and #2, to Grinder, Taber, Grinder, in the amount of $3,717,232, passed with a motion by Board Member #1 and a second by Board Member #2.
8.G. GMSD FY 2019-20 Miscellaneous Budget Amendments # 18,19 & 20
Recommended Motion(s):  Motion passed: I move to approve the GMSD FY 2019-20 Miscellaneous Budget Amendments 18,19 and 20, passed with a motion by Board Member #1 and a second by Board Member #2.
8.H. Resolution for Waiver of Policies in COVID19
Recommended Motion(s):  Motion passed: I move to approve the Germantown Board of Education Resolution 01/2019-2020 to suspend Board policies, passed with a motion by Board Member #1 and a second by Board Member #2.
9. Announcements
Rationale:  Monday May 18, 2020 -  Tentative next Virtual Board Meeting
10. Adjournment
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