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November 16, 2022 at 5:00 PM - GMSD Board Work Session

Agenda
1. Revision of Policies - First Reading
Rationale:  Rationale for Revision of GMSD Policies 11.16.22 Board Work Session
Revisions are recommended for the following;
First Reading - 11.29.22
Second Reading - 12.15.22
  1. Revision Policy 2.200 Annual Operating Budget - The language in the first paragraph of policy 5.116 was convoluted and had nothing to do with the balance of the policy and did not properly reflect the law on the subject of the budget as it relates to the statutory authority of the Superintendent or the Board; therefore, we recommend extracting that language from policy 5.116 and include a proper reflection of the statutory authority of the Superintendent and the Board in this policy 2.200.
 
  1. Revision Policy 2.400 Revenues, Gifts, and Bequests - We recommend replacing "Board" with "Germantown Board of Education" in order to be consistent with similar recent changes the Board has made to other policies.  Superfluous language has been removed.  Language regarding "online payment" has been added to bring the policy into more contemporary practice.  The word "administrator" has been removed under the "Excluding School Support Organizations" because Principals should review all such donations, gifts and sponsorships to ascertain the appropriateness of same.  Phrases like "best interest", "school is required to meet conditional provisions", etc. have been removed because those terms are too obscure to have value in a policy.   We recommend removing the "release" language because such a requirement makes the gift giving more complicated and it too cumbersome enforce. Citations have been updated and footnote numbers removed to reflect current practice.
 
  1. Revision Policy 2.500 Deposits of Funds -Recommended changes reflect recommendations of the Tennessee Internal School Uniform Accounting Manual.  Citations have been updated and footnotes removed to reflect current practice. 
 
  1. Revision Policy 2.703 Audits - We recommend replacing "Board" with "Germantown Board of Education" in order to be consistent with similar recent changes the Board has made to other policies. The language regarding submission to the Commissioner of Education reflects statutory requirements.  The revision regarding the contract date for the CPA was made because the existing language is too restraining in that circumstances sometimes dictate that the contract is approved on differing dates.  Citations have been updated and footnotes removed to reflect current practice. 
 
  1. Revision Policy 5.116 Reductions in Force (formerly Staff Positions) - This policy presently pertains primarily to staff reductions.  We recommend changing the name of the policy to read, "Reductions in Force" such that users can more easily locate this subject matter.  Additionally, the language in the present policy does not reflect the correct state of the law on the subject of reductions in force; the recommended changes better reflect the law on this subject.  In regard to the modification to the first paragraph of this policy, see the rationale for "Revision Policy 2.200".  Citations have been updated and footnotes have been removed to reflect current practice.


 
2. Miscellaneous FY 22-23 Budget Amendment # 15
Attachments: (1)
3. Approval of Contract to Audit the GMSD Internal School Funds for FY 2022-23 
Recommended Motion(s):  Motion passed: I move to approve the contract to audit accounts between Germantown Municipal School District - Internal School Funds and Watkins Uiberall, PLLC, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  A contract to audit accounts between Germantown Municipal School District - Internal School Funds and Watkins Uiberall, PLLC 
Attachments: (1)
4. Further Business

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