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May 18, 2015 at 6:30 PM - GMSD Board Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
5. Approval of the Minutes from 4.20.15 Board Meeting and 4.27.15 Special called Board Meeting
Recommended Motion(s):  I move to approve the Minutes from 4.20.15 Board Meeting and 4.27.15 Special called Board Meeting passed with a motion by Board Member #1 and a second by Board Member #2.
6. TLN Update (Tennessee Legislature)
7. Superintendent's Report
8. Citizens to be heard
9. Consent Agenda
Recommended Motion(s):  I move to approve all the items in the consent agenda passed with a motion by Board Member #1 and a second by Board Member #2.
9.A. Annual Review/Revision of HR Policies
Rationale:  After the Annual Review, No changes were recommended to the following policies,

HR 5.102 -Professional Employment
HR 5.109 -Personnel Evaluations
HR 5.305 -Family and Medical Leave Act
HR 5.501- Complaints and Grievances
HR 5.611 -Ethics
HR 5.701 -Employment of Subs

Recommended Revision of Policy HR 5.310 Vacations and Holidays - First Reading
9.C. Revision OF Student Policy SP 6.4001 Survey of Students /per TSBA recommendations -Second Reading
Rationale: 

 
 
 

10. Action Items
10.A. Declaration of OPEB Trust
10.A.I. Resolution to establish the OPEB Trust
10.A.II. Resolution to establish the OPEB Commission
10.A.III. Resolution to establish the OPEB Investment Policy
10.B. Approval of Custodial Contract for 2015-2016
Recommended Motion(s):  I move to approve the awarding of the custodial contract for the 2015-2016 school year to ABM Custodial Services and authorize the Superintendent and Chairman to negotiate and sign the contract with ABM Custodial Services. passed with a motion by Board Member #1 and a second by Board Member #2.
10.C. Approval of Houston Middle School Parking Lot Project
Recommended Motion(s):  I move to approve the awarding of bid number 150039 for parking lot repairs and improvements at Houston Middle School to Gibson Paving, Inc. and authorize the Superintendent and Chairman to negotiate and sign the contract with Gibson Paving, Inc. passed with a motion by Board Member #1 and a second by Board Member #2.
10.D. Approval of Capital Project to Upgrade Houston High School from Zone Control to Total Control
Recommended Motion(s):  I move to approve the awarding of the contract to upgrade Houston High School from Zone Control to Total Control to Mechanical Automated Control Systems, Inc. and authorize the Superintendent and Chairman to negotiate and sign the contract with Mechanical Automated Control Systems, Inc. passed with a motion by Board Member #1 and a second by Board Member #2.
10.E. Approval of Artificial Turf Consulting Agreement
Recommended Motion(s):  I move to approve the awarding of the contract for artificial turf consulting to Athletic Surfaces Plus and authorize the Superintendent and Chairman to negotiate and sign the contract with Athletic Surfaces Plus. passed with a motion by Board Member #1 and a second by Board Member #2.
10.F. Approval of Architect for Capital Improvement Projects
Recommended Motion(s):  I move to approve the awarding of the contracts for architectural, engineering, and planning services for a new elementary school, new addition at Riverdale, and new athletic multipurpose facility at Houston High School to A2H, Inc. and authorize the Superintendent and Chairman to negotiate and sign the contracts with A2H, Inc. passed with a motion by Board Member #1 and a second by Board Member #2.
10.G. Approval of Proposal for Business Insurance Consulting and Brokerage Services
Recommended Motion(s):  I move to approve the awarding of the contract for business insurance consulting and brokerage services for the 2015-2016 school year to Insight Risk Management, including recommendations for all insurance coverages made by Insight Risk Management, and authorize the Superintendent and Chairman to negotiate and sign the contracts with Insight Risk Management. passed with a motion by Board Member #1 and a second by Board Member #2.
10.H. Miscellaneous Budget Amendments
Recommended Motion(s):  I move to approve the Miscellaneous Budget Amendments passed with a motion by Board Member #1 and a second by Board Member #2.
10.I. Approval of Apple Lease Agreement
Recommended Motion(s):  I move to approve the Lease Agreement between Apple Financial Services and the Germantown Municipal School District passed with a motion by Board Member #1 and a second by Board Member #2.
11. Announcements
12. Adjournment
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