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November 20, 2017 at 6:30 PM - GMSD Board Meeting

1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
6.A. TLN Update (Tennessee Legislature)
6.B. Chairman's Report
6.C. Financial Report
6.D. Superintendent's Report
7. Citizens to be heard
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Approval of minutes from 10.23.17 Board Meeting
8.B. Annual Policy Review and Revision of Policy SP 6.310 Dress Code - Second Reading

Department of Academic Advancement

It is recommended that Policy IP 4.203.1 Honors, Advanced Placement, Dual Enrollment, and Dual Credit Courses be deleted because the information is included in our grading policy, which has already been revised to reflect the state changes. 


Department of Student Services

The following policies have been reviewed and NO Changes recommended at this time;

SP 6.200

SP 6.414

SP 6.415

SP 6.416

SP 6.418

SP 6.419

SP 6.420

SP 6.421

SP 6.422

SP 6.423

SP 6.425

SP 6.503

SP 6.600

SP 6.602

SP 6.701

SP 6.709

SS 3.203

SS 3.204

SS 3.501


Policy SP 6.310 has been revised.



8.C. New Policy SP 6.319 Alternative School Program-Second Reading
8.D. Revision of Policies IP 4.602 Honor Rolls, Awards and Class ranking and SP 6.409 Child Abuse and Neglect- First Reading
Rationale:  SP 6.409 revised per recent State/ TSBA recommendation
8.E. Approval of Textbook Adoption 2017-18

Attached are the three textbook committees submitted for approval for this 2017-18 annual adoption cycle: Section C:


Fine Arts, AV Technology & Communications, and

Health & PE.

8.F. Miscellaneous FY 17-18 Budget Amendments # 20, 21 & 22
Rationale:  *pending Budget Amendment # 22 for Safe schools Grant (will be added by friday)
8.G. Approval of Co-operatives Membership
Recommended Motion(s):  I move to approve to join Purchasing Co-operatives NIPA (National Intergovernmental Purchasing Alliance) and US Communities, passed with a motion by Board Member #1 and a second by Board Member #2.

Refer to Policy 2.805



“The Board, at its option, will join in cooperative purchasing with other school systems to take advantage of lower prices for bulk purchasing and to reduce the cost involved in bidding whenever such buying appears to be to the benefit of the system.”


Co-operatives allow GMSD to:

  • Gain efficiencies of scale in purchasing
  • Strengthen overall buying power
  • Ensure competitiveness and quality
  • Reduce administrative time by simplification of process
  • Meet compliance requirements and regulations
    • Bids/Quotes- competitive solicitation
  • Utilize experience, processes of other professionals, entities


National IPA (Intergovernmental Purchasing Alliance)

  • Competitively solicited, evaluated and award by government entities
  • Contracts awarded based on best practices and procedures to ensure value and security coupled with transparency of the process
  • Experienced in public procurement and cooperative purchasing
  • Participation of around 48,000 entities
  • Funded by suppliers- administrative fee
  • Has joined forces with TCPN (of which GMSD is already a member); however, the finer points of the Joint Venture will not be complete until late 2018 at the earliest.
  • Local (Germantown) participant:  Knowledge Tree
  • Others: Lowe’s, BSN Sports, Grainger


US Communities

  • Membership of 90,000 public agencies
  • Co-sponsored by 5 leading national organizations (National Association of Counties, National League of Cities, ASBO International, The United States Conference of Mayors, National Governors Association
  • Advisory Board of public procurement professionals provides leadership, direction, ensures adherence to standards
  • NIGP- Accredited (National Institute of Governmental Purchasing)(a.k.a. The Institute for Public Procurement)
  • Third party audits and analyses performed on contracts
  • Funded by suppliers- administrative fee
  • Participants: Amazon Business (for first year, free Prime memberships), Cintas, Graybar, The Home Depot, Trane


10. Announcements
11. Adjournment

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