November 20, 2017 at 6:30 PM - GMSD Board Meeting

Agenda

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda Recommended Motion(s): I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
6.B. Chairman's Report
6.C. Financial Report Attachments: (2) GMSD 10.31.17 Balance Sheet GMSD 10.31.17 REV & EXP
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA Recommended Motion(s): I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes Rationale: Approval of minutes from 10.23.17 Board Meeting
8.B. Annual Policy Review and Revision of Policy SP 6.310 Dress Code - Second Reading Rationale: Department of Academic Advancement It is recommended that Policy IP 4.203.1 Honors, Advanced Placement, Dual Enrollment, and Dual Credit Courses be deleted because the information is included in our grading policy, which has already been revised to reflect the state changes. Department of Student Services The following policies have been reviewed and NO Changes recommended at this time; SP 6.200 SP 6.414 SP 6.415 SP 6.416 SP 6.418 SP 6.419 SP 6.420 SP 6.421 SP 6.422 SP 6.423 SP 6.425 SP 6.503 SP 6.600 SP 6.602 SP 6.701 SP 6.709 SS 3.203 SS 3.204 SS 3.501 Policy SP 6.310 has been revised. Attachments: (1) SP 6.310 Revision Dress Code
8.C. New Policy SP 6.319 Alternative School Program-Second Reading Attachments: (1) Policy 6.319 Alternative School Program
8.D. Revision of Policies IP 4.602 Honor Rolls, Awards and Class ranking and SP 6.409 Child Abuse and Neglect- First Reading Rationale: SP 6.409 revised per recent State/ TSBA recommendation Attachments: (2) Draft Revision IP 4.602 Honor Roll, Awards and Class Ranking Draft SP 6.409 Child Abuse Policy revision
8.E. Approval of Textbook Adoption 2017-18 Rationale: Attached are the three textbook committees submitted for approval for this 2017-18 annual adoption cycle: Section C: Science, Fine Arts, AV Technology & Communications, and Health & PE. Attachments: (4) Fine Arts Committees - GMSD PEWellnes Committees - GMSD Science Committee 1 of 2 - 1718 Science Committee 2 of 2 - 1718
8.F. Miscellaneous FY 17-18 Budget Amendments # 20, 21 & 22 Rationale: pending Budget Amendment # 22 for Safe schools Grant (will be added by friday) Attachments:* (3) BUDGET AMENDMENT - 20 BUDGET AMENDMENT - 21 FY 17-18 BUDGET AMENDMENT - 22
8.G. Approval of Co-operatives Membership Recommended Motion(s): I move to approve to join Purchasing Co-operatives NIPA (National Intergovernmental Purchasing Alliance) and US Communities, passed with a motion by Board Member #1 and a second by Board Member #2. Rationale: Refer to Policy 2.805 CO-OPERATIVE PURCHASING “The Board, at its option, will join in cooperative purchasing with other school systems to take advantage of lower prices for bulk purchasing and to reduce the cost involved in bidding whenever such buying appears to be to the benefit of the system.” Co-operatives allow GMSD to: Gain efficiencies of scale in purchasing Strengthen overall buying power Ensure competitiveness and quality Reduce administrative time by simplification of process Meet compliance requirements and regulations Bids/Quotes- competitive solicitation Utilize experience, processes of other professionals, entities National IPA (Intergovernmental Purchasing Alliance) Competitively solicited, evaluated and award by government entities Contracts awarded based on best practices and procedures to ensure value and security coupled with transparency of the process Experienced in public procurement and cooperative purchasing Participation of around 48,000 entities Funded by suppliers- administrative fee Has joined forces with TCPN (of which GMSD is already a member); however, the finer points of the Joint Venture will not be complete until late 2018 at the earliest. Local (Germantown) participant: Knowledge Tree Others: Lowe’s, BSN Sports, Grainger US Communities Membership of 90,000 public agencies Co-sponsored by 5 leading national organizations (National Association of Counties, National League of Cities, ASBO International, The United States Conference of Mayors, National Governors Association Advisory Board of public procurement professionals provides leadership, direction, ensures adherence to standards NIGP- Accredited (National Institute of Governmental Purchasing)(a.k.a. The Institute for Public Procurement) Third party audits and analyses performed on contracts Funded by suppliers- administrative fee Participants: Amazon Business (for first year, free Prime memberships), Cintas, Graybar, The Home Depot, Trane
9. BOARD ACTION ITEMS
10. Announcements
11. Adjournment

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