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February 22, 2022 at 6:00 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  Motion passed: I move to approve the agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
Rationale:  Student Recognition:
All West Band & Orchestra

Staff Recognition:
Principal of the Year
Supervisor of the Year
Teachers of the Year
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
Attachments: (1)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  Motion passed: I move to approve all the items in the Consent Agenda,, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  Minutes from 1.25.22 Board Business Meeting
8.B. Review/Revision of Policies - Second Reading
Rationale:  1.19.22 Rationale for Revision of Policies / Attached Consolidated document to include the Rationale and all the Revision of Policies in order.
First Reading 1.25.22 / Second Reading 2.22.22 

 
  1. Revision Policy 1.100 School Board Legal Status and Authority- Cosmetic (capitalization/cleaned-up citations). 
     
  2. Revision Policy 1.101 Role of the Board-Cosmetic (capitalization/cleaned-up citations/change titles to "Superintendent"); removed superfluous language.
     
  3. Revision Policy 1.102 Board Members Legal Status-Cosmetic (capitalization/cleaned-up citations); added language to account for other requirements of State law in regard to candidacy, if applicable (ex: primaries); added statutory language.
     
  4. Policy 1.105 School Board Legislative Involvement - Reviewed and No changes recommended.
     
  5. Revision Policy 1.1061 Boardmanship Code of Ethics- Cosmetic (changed titles to "Superintendent").
     
  6. Revision Policy 1.107 Board Member Conflict of Interest- Cosmetic (capitalizations/cleaned-up citation).
 
  1. Revision Policy 1.108 Nepotism-Cosmetic (capitalizations/cleaned-up citation); made applicable to City governing body because it had been omitted; added statutory language regarding qualifications; clarified the object of whose household is covered.
     
  2. Revision Policy 1.200 Method of Election of Officers-Cosmetic (capitalization/cleaned up citation); removed vague language concerning eligibility for re-election; removed obsolete language regarding organizational meeting.
     
  3. Revision Policy 1.201 Duties of Officers-Cosmetic (capitalization/ cleaned-up citations/changed title to "Superintendent"); changed valuation regarding surplus property to reflect law change.
     
  4. Revision Policy 1.202 Duties of Board Members-Cosmetic (capitalization; cleaned-up citation; changed title to "Superintendent"). 
 
  1. Revision Policy 1.204 Board Member Development Opportunities- Cosmetic (cleaned-up citations; changed title to "Superintendent").
 
  1. Revision Policy 1.205 Superintendent Relations-Cosmetic (changed title to "Superintendent").
     
  2. Revision Policy 1.300 Board Committees-Cosmetic (capitalization/cleaned-up citation).
 
  1. Revision Policy 1.302 School Attorney- Cosmetic (cleaned-up citations).
 
  1. Revision Policy 1.303 Consultants- Removed superfluous language.
 
  1. Revision Policy 1.404 Appearances Before the Board-Cosmetic (capitalization); changed "on the form" to specify the name of the form, i.e. "Public Comment Form".
     
  2. Revision Policy 1.405 Rules of Order-Cosmetic (capitalization/cleaned-up citations/ moved language from paragraph to another paragraph to make the policy read better); added statutory language regarding roll call votes and voice votes for purposes of clarity.
     
  3. Revision Policy 1.406 Board Meeting Minutes-Cosmetic (cleaned-up citations/capitalization/changed title to "Superintendent").
     
  4. Revision Policy 1.503 News Releases News Conferences and Interviews- Cosmetic (capitalization/changed title to "Superintendent"); eliminated vague language to provide clarity.
     
  5. Revision Policy 3.601 Fringe Benefits- The 8th line of the policy explains that this policy is subject to modifications at any time, but yet goes on to provide specific benefit terms.  This policy, as presently written has an inordinate amount of description for a policy of this type, which as stated in the policy itself can be modified at any time.  The proposed changes are made to be more in line with most policies of this type. Plan benefits are available to all employees in the plan document and information provided annually by HR.
     
  6. Revision Policy 3.602 Workers’ Compensation-Cosmetic (cleaned-up citations/added missing words to complete sentence); updated this policy to comport with the actual application of workers’ compensation laws at GMSD (ex: titles of those persons to whom reporting should be made); also added statutory language regarding workers’ compensation exclusions.
 
  1. Revision Policy 4.605 Graduation Requirements-deleted obsolete language in that language in the policy has been removed from State rule; Cosmetic (cleaned-up citations).
 
  1. Revision Policy 5.204 Advanced Degrees-Cosmetic (cleaned-up citation); provided clarity from "HR" to "GMSD Human Resources Office".  
 
  1. Revision Policy 6.206 Transfers Within the System-added new statutory language regarding posting available spaces; removed language regarding procedure in that the policy provides said guidance. 

 
8.C. Review / Revision of Policies - First Reading
 
Rationale:  2.16.22 RATIONALE FOR REVISION OF POLICIES
Revisions are recommended for the following,
First Reading 2.22.22 / Second Reading 3.29.22

During the past few months, we have observed the need to review policies not just for legal sufficiency but also for necessity.  Emerging from that review is the discovery that there are policies some of which are not legally required, are aspirational in nature, and/or are unenforceable as a matter of policy.  Going forward, we recommend that some policies be repealed, if they fall into those categories.


REPEAL Policy 1.602 Administrative Committees - The reason for recommending the repeal of this policy is that inherent in his job responsibilities, the Superintendent may exercise his discretion to establish committees, without need for a policy.

REPEAL Policy 1.603 Administrative Reports-The reason for recommending the repeal of this policy is that the Superintendent and his staff routinely provide administrative reports.  Many of the items listed in this policy are already embedded in documents the Board receives throughout the year; additionally, some of the items listed are unclear.  To have such a policy seems redundant and/or creates a lack of clarity as to what is expected.

REPEAL Policy 1.700 School District Goals- The reason for recommending the repeal of this policy is that while it is clearly within the Board’s purview to establish school district goals, the goals in this policy are primarily aspirational and are, for the most part, unenforceable as a matter of policy.  It is to be noted that this policy is not the same as the Board’s "strategic plan".

Revision Policy 1.601 Administrative Procedures-The recommended changes to this policy involve changing "director of schools" to "Superintendent", capitalizing words, removing superfluous language, removing footnote numbers and updating citations.

Revision Policy 1.701 School District Planning-The recommended changes to this policy remove superfluous and obsolete language.  The language regarding the "board retreat" is removed because the Board has the inherent authority to have a board retreat without the need to reference same in a policy. Removed footnote and updated citations

Revision Policy 1.703 School Attendance Zones- The recommended changes to this policy include changing "director of schools" to "Superintendent", replacing the word "areas" with the more common reference with "zones", and updated the policy to reflect common attendance zone considerations.  Removed footnote and updated citation.

Revision Policy 1.802 Section 504 and ADA Grievance Procedures-Updated policy to reflect current legal requirements and contact information. Removed footnotes and updated citations.

Revision Policy 1.808 Registered Sex Offenders-Updated policy to reflect current legal requirements.  Removed footnote and updated citation.

Revision Policy 1.809 Non-Discrimination Statements- Changed title of Title IX Coordinator, removed footnotes and updated citations.





 
8.D. Approval of Special Course Application
Rationale: 

FINE ARTS APPRECIATION - 1 credit

A course designed for students to fulfill a fine arts credit who may not desire a year-long experience in a single sphere of the fine arts. This survey course offers students quarterly rotations comprising experiences in theater, general music, visual arts, and film. Through experiences with each sphere, students will build familiarity with and understanding of the varied methodologies employed by artists. Students will work to develop basic competencies in creating and producing minor works as well as responding to and connecting with established works of art in multiple genres. Students will make use of critical thinking and problem solving skills necessary to analyze and evaluate established works of art and employ content specific critical strategies such as visual thinking - all of which support student engagement and cross-curricular connections invoking higher order thinking.

PREREQUISITES: None 

9. BOARD ACTION ITEMS
9.A. Miscellaneous FY 2021-22 Budget Amendments # 21 & 22
Recommended Motion(s):  Motion passed: I move to approve Miscellaneous FY 21-22 Budget Amendments # 21 and 22, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Budget Amendment # 21 - Title I Fund Budget Revisions pending State Approval
Budget Amendment # 22 - Cafeteria Fund Budget Revisions
10. Announcements
11. Adjournment

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