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August 19, 2019 at 6:30 PM - GMSD Board Business Meeting

Agenda
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Approval of Agenda
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
5. Recognition and Awards
6. REPORTS
6.A. TLN Update (Tennessee Legislature)
6.B. Chairman's Report
6.D. Superintendent's Report
7. Citizens to be heard
8. CONSENT AGENDA
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
8.A. Approval of the Minutes
Rationale:  6.17.19 Board Meeting Minutes
8.B. Annual Review/ Revision of Policies-Second reading
Rationale: 

Department of Academic Education

Summary of the revisions requested for Policy IP 4.600 - Grading - Second Reading

  1. We are moving to a standards-based report card for 2nd grade, per the recommendation of principals, teachers, and the academic department. 
  2. I added the conduct grade section that was previously included in the Grades 2-5 section to the K-2 section.
  3. We no longer need to reference the Class of 2016 for weighted GPA descriptions.  We are requesting to clean up some of the information for parents by removing that line from the policy.
  4. I added clarification to the requirement that a student must sit for the exam to receive the weighted points for GPA calculations.  The statement was previously included, but I added that the additional percentage points are awarded “ONLY” to students who sit for the identified exam.
  5. The report card schedule dates are not listed in the policy, so I included a statement that notifies parents that the report card schedule will be posted on the district and school websites.

Department of Human Resources 

Revision of Policy HR 5.310 Vacations and Holidays - Second Reading

Updated Revision attached with changes in Page 1 / Lines 30 &31

8.C. Annual Review / Revision of Policies - First Reading
Recommended Motion(s):  I move to approve all the items in the Consent Agenda passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Department of Academic Education
The following Instructional Program policies were reviewed and NO revisions are recommended at this time:
IP 4.402 Instructional Supplies
IP 4.404 Use of Copyrighted Materials
IP 4.405 Employee-Developed Materials
IP 4.612 Educational Research and Service Centers
IP 4.701 Maintaining Test and Data Security

Department of Student Services

The following policies were reviewed and NO revisions are recommended at this time;
SP 6.200 - Attendance, Pregnancy and Truancy* 
(Remove from Page 3/Line 30 to Page4/Line13)
SP 6.201 - Compulsory Attendance
SP 6.2011 - Beyond Compulsory Attendance
SP 6.202 - Home School
SP 6.204 - Foreign Exchange Students
SP 6.205 - Student Assignments
SP 6.2062 - Eligible Circumstances Transfer
SP 6.302 - Procedural Due Process
SP 6.303 - Searches
SP 6.3041 - Hazing
SP 6.307 - Drug-Free Schools
SP 6.309 - Zero Tolerance

The following policies were reviewed and recommended for revision after first reading;
SP 6.203 - School Admissions
SP 6.206 - Transfers within system
SP 6.2061 - Inter-District Open enrollment
SP 6.304 - Student Discrimination, Harassment, Bullying and Cyber-bullying and Intimidation
SP 6.305 - Student Suicide Prevention
SP 6.411 - Student Wellness


Department of Finance
The following policy was reviewed and recommended for revision after first reading;
FM 2.400 - Revenues, Gifts and Bequests




 
8.D. Miscellaneous FY 2019-20 Budget Amendments 2 & 3
8.E. School Fees and Activity costs for 2019-20 School year
Recommended Motion(s):  I move to approve the School Fees and Activity costs for 2019-20 School year passed with a motion by Board Member #1 and a second by Board Member #2.
9. BOARD ACTION ITEMS
9.A. School Audit Contract 2019-20
Recommended Motion(s):  I move to approve the contract with Watkins Uiberall to perform the school activity fund audit for the 19-20 fiscal year passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  The Audit fee has increased by 4% or $625.00
9.B. Stop Loss Insurance Renewal 2019-20
Recommended Motion(s):  I move to approve American Fidelity as the carrier for the Stop Loss Insurance Renewal 2019-20 passed with a motion by Board Member #1 and a second by Board Member #2.
10. Announcements
11. Adjournment
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