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1. Call to Order
Speaker(s):
Chairman
Discussion:
Chairman Amy Eoff called the meeting to order at 6:00 pm.
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2. Moment of Silence
Speaker(s):
Chairman
Discussion:
Chairman Amy Eoff called for a moment of silence.
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3. Pledge of Allegiance
Discussion:
Vice-Chairman Betsy Landers led the Pledge of Allegiance.
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4. Approval of Agenda
Speaker(s):
Chairman
Recommended Motion(s):
Motion passed: I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
During the 8.18.21 Work Session, The Board discussed and recommended the following amendments to the Agenda,
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Superintendent Contract
Speaker(s):
Chairman
Recommended Motion(s):
Motion passed: I move to approve the Extension of the Contract of Employment between the Germantown Board of Education and Superintendent Jason Manuel commencing July 1, 2021 and ending June 30, 2025, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
Per TN State Law,
T.C.A. 49-2-203 (a)(13)(C) "No school board shall extend the contract of a director of schools without giving notice of the intent to do so at least fifteen (15) calendar days prior to the scheduled meeting at which action shall be taken. Notice of extension or termination of a contract of a director of schools shall include the date, time and place of the meeting, and shall comport with all other requirements of §§ 8-44-103 and 49-2-202(c)(1). The proposed action shall be published as a specific, clearly stated item on the agenda for the meeting. Such item, for the convenience of the public attending the meeting, shall be the first item on the agenda" The Agenda Item containing proposed changes to the Superintendent's Contract must be listed as the First item on the Agenda and must be published for public view 15 calendar days prior to the Business Meeting in which it will be decided. The only changes being considered by the Board is a one-year extension to the Superintendent's Contract and in addition, there will be a housekeeping change to reflect a previously Board approved salary adjustment granted to all employees of a cost of living adjustment of 2%
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Recognition and Awards
Speaker(s):
Chairman
Rationale:
The Houston Mustangs Boys Soccer Team returned home last Spring, victorious at the TN Class AAA State Soccer Tournament--and It’s the first championship for boys soccer since 2015 and the seventh in program history, more than any other public school in Tennessee. Head Coach David Wolff was extremely proud--he told us, "Especially with the pandemic and everything we did as a result of it, I mean, this is like a culminating event," "We fought the fight and we won. We defeated everything. 2021 Boys Soccer Team Luke McSwain Hugo Perez Ryan Behan Jack Langford Clark Adams Max Talley Noah Cooper Aaron O'Malley Trotter Jones Sil Rottink Jakobey Johnson Jackson Roberson Parker Humphrey Zach Campbell Cage Warmuth Zach Page Dylan Henry Ryver Furness Clayton Somogyi Sam Brackett Hays Adams Everett Furnas RJ Jordan Mahir Abdulkadir Drew McKeithen Luke Snyder Coleman Byrum Michael Ward Jack Greer Head Coach David Wolff Coaching Staff Mary Parker Powell Collin Scott Zeke Vezina
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7. REPORTS
Speaker(s):
Chairman
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7.A. TLN Update (Tennessee Legislature)
Speaker(s):
Ryan Strain
Attachments:
()
Discussion:
Board member and TLN Representative Ryan Strain presented the TLN Report as follows,
This month has seen a flurry of activity at the local, state, and federal level in regard to K-12 school mask policies:
Finally, the Associated Press has reported Governor Lee used $4.4 million in federal discretionary pandemic education funding to help launch new charter schools, none of which have been open during the pandemic, and none of which are scheduled to open before 2022. |
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7.B. Chairman's Report
Speaker(s):
Amy Eoff
Discussion:
Chaiman Amy Eoff presented the Chairman's Report as follows,
Mr. Strain reports he attended the city’s Principals' Appreciation Luncheon, GMSD In-Service Kickoff, and Dogwood’s PTO meeting. He taped video greeting for GMSD In-Service. He welcomed students to the first day of school at Riverdale, spoke over the phone with Rep. Kevin Vaughan, met with Rep. Dwayne Thompson regarding the 3rd grade retention law and other issues, and spoke to the city engineer regarding the stop light at Houston High School. On behalf of the Board, he prepared and submitted public comments regarding the TN Department of Education's proposed rule on Prohibited Concepts in Instruction. Ms. Landers reports she taped video greeting for GMSD In-Service, and attended the GMSD In-Service Kickoff. She spoke with several aldermen on various items, and met with Rep. Dwayne Thompson regarding the 3rd grade retention law and other issues. Mr. Curry reports he attended the city’s Principals' Appreciation Luncheon, and the GMSD In-service Kickoff. He also taped video greeting for GMSD In-Service, welcomed students to the first day of school at Forest Hill Elementary, and met with Rep. Dwayne Thompson regarding the 3rd grade retention law and other issues. Ms. Griffith reports she attended the city's Principals Luncheon and the GMSD District Inservice kickoff. She taped a video greeting for GMSD’s in-service, welcomed students back on the first day of school at Dogwood Elementary, Farmington Elementary and Houston Middle Schools, and met with our Rep. Dwayne Thompson 3rd grade retention law and other issues. Ms. Eoff reports she taped a video greeting for GMSD In-Service, spoke with aldermen on various items, and met with Rep. Dwayne Thompson regarding the 3rd grade retention bill and other issues. Our school doors successfully opened on August 9th. It has been a joy to have our students and staff back together again. However, the start of this year was not as many of us envisioned, as we are continuing to deal with the impact of Covid-19 on our community and our classrooms. Over the past month, we as a board have heard from many people with many opinions regarding what should and should not happen. We have been told by different government agencies what can and cannot happen. In the midst of all of this, a divide has developed. Our focus as a community has shifted from what unites us to what divides us. So, I am asking, I’m pleading, for us all to remember that we all want what's best for our children. Everyone may not agree on what that looks like or how it will be carried out, but we can hold fast to what is true for us all - what’s best for all of our children is what’s best. If we can start there, understanding that one side does not want to kill all the children on the other side by not wearing masks, and the other side does not want to take the rights away from everybody by wearing masks. If we can start by understanding we all want what’s best for our students, what’s best for our children, we can make progress toward a successful school year together. And in all of it please remember what Mr. Fred Rogers, one of my lifetime idols, said, "There are three ways to ultimate success. The first way is to be kind. The second way is to be kind. The third way is to be kind." |
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7.C. Financial Report
Speaker(s):
Kevin Jones
Rationale:
Financial Reports ending June 30, 2021
Attachments:
()
Discussion:
Chief Financial Officer Kevin Jones presented the Financial Reports for period ending 6.30.2021 as follows,
These are preliminary 06.30.21 financial reports. The 20-21 books will remain open until the end of August and amounts will change. Report Total Assets, Liabilities, and Fund Balances on the Balance Sheet were reported for period ending 6.30.21 SCHOOL OPERATING FUND There was a significant positive variance in sales tax revenues of $1.4 million for the year and we expended 93% of our operating budget. HEALTH INSURANCE FUND There was a $362K increase in fund balance for the year. CAFETERIA FUND SFE reported a net income of $78K for the year. OPEB TRUST FUND Year-to-date realized and unrealized gains on investments totaled $760K versus $210K budgeted |
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7.D. Superintendent's Report
Speaker(s):
Jason Manuel
Discussion:
Superintendent Jason Manuel presented his Superintendent's Report with the following Highlights in his PowerPoint presentation,
TCAP and EOC Data
The above presentation can be found at our GMSD website link https://www.gmsdk12.org/apps/pages/index.jsp?uREC_ID=2177271&type=d&pREC_ID=2181786 |
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8. Citizens to be heard
Speaker(s):
Chairman
Discussion:
The following Citizens voiced their opinions on Mask Mandate and Dress Code,
- Kim Brown, 9481 Poplar Pike, Germantown TN 38138 - Gigi Zhang, 9168 Sycamore Creek Cove, Germantown TN 38139 - Matthew Tremel, 1815 Boulinwood Lane, Germantown TN 38138 - Livi Hicks, 9626 Mourning Dove Cove, Germantown TN 38139 - Jason Smith, 8193 Waverly Crossing, Germantown TN 38138 |
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9. CONSENT AGENDA
Speaker(s):
Chairman
Recommended Motion(s):
Motion passed: I move to approve all the items in the Consent Agenda, 9A, 9B and 9D, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.A. Approval of the Minutes
Speaker(s):
Chairman
Rationale:
Minutes from 7.27.21 Board Business Meeting
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9.B. Revision of Policies - Second Reading
Speaker(s):
Jason Manuel
Rationale:
The Rationale document is attached.
The following edits have been made to the below policies per Board member recommendation, 3.204 P1, L31: location of employees’ [add apostrophe] work 5.102 P2, L20 strike "No person" P3, L29, Add "such" as tuberculosis P2, L25-29, renumbered so that there is a 1, 2 & 3 conditions / added No.2 per statute 4.202 P4, L6-7 add "provided that" chemical restraints are not prohibited 1.810 Throughout the Policy "an GMSD" changed to "a GMSD" 6.409 P2, L9 delete "must" ("must" is already included in L10) 6.402 P1, L21-22 "or" first grade and strike comma at end of struck clause P2, L9 Add "For" Exemptions 4.301 P1, L20 Strike P2, L34 "reflected" in the minutes P3, L18 "and" volunteers P4, L4 contest should be contests
Attachments:
()
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9.C. Review / Revision of Policies - First Reading
Speaker(s):
Jason Manuel
Rationale:
To be removed from the Consent Agenda 8.24.21 upon Approval of the Agenda
Department of Student Services The following policies were reviewed and NO changes recommended at this time, SP 6.200 Attendance-Pregnancies-Truancy SP 6.201 Compulsory Attendance SP 6.2011 Beyond Compulsory Attendance SP 6.202 Home School SP 6.203 School Admissions SP 6.204 Foreign Exchange Students SP 6.205 Student Assignments SP 6.206 Intra-District Open Enrollment SP 6.2061 Inter-District Open Enrollment SP 6.2062 Eligible Circumstances Transfer SP 6.302 Procedural Due Process SP 6.303 Searches SP 6.304 Student Discrimination, Harassment, Bullying, Cyberbullying and Intimidation SP 6.3041 Hazing SP 6.305 Student Suicide Prevention SP 6.307 Drug-Free Schools SP 6.309 Zero Tolerance
Discussion:
Consent Item 9.C was removed from the Consent Agenda per "Approval of the Agenda as amended"
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9.D. Miscellaneous FY 21-22 Budget Amendments
Speaker(s):
Jason Manuel
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10. BOARD ACTION ITEMS
Speaker(s):
Chairman
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10.A. GMSD 21-22 School Fees and Activity Costs
Speaker(s):
Jason Manuel
Recommended Motion(s):
Motion passed: I move to approve the GMSD 21-22 School Fees and Activitiy Costs, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
The Updated GMSD 21-22 School Fees and Activity Costs is attached with one change that was made after the 8.18.21 Board Work Session,
The Houston High school Trap fees has changed to $1,300.00 and is highlighted in green.
Action(s):
No Action(s) have been added to this Agenda Item.
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10.B. Reinstatement of GMSD HR Policy 5.3051 Temporary COVID-19 Leave
Speaker(s):
Jason Manuel
Recommended Motion(s):
Motion passed: I move to waive the second reading and approve the reinstatement of GMSD HR Policy 5.3051 Temporary COVID-19 Leave, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
Department of Human Resources
Rationale for Temporary COVID-19 Leave The COVID-19 virus, and its variations, continue to impact the Germantown community directly affecting our employees. In order to help promote adherence to GMSD’s Staff COVID Safety Plan pertaining to COVID related absences, the GMSD Human Resources Department is requesting the GMSD Board of Education to reinstate GMSD HR Policy 5.3051: Temporary COVID-19 Leave effective from July 1 through December 31, 2021. Offering COVID related sick leave (up to ten days) to GMSD employees helps to reduce financial barriers that may prevent an employee from following GMSD Staff COVID protocols and has significant value as our employees continue to work, in person, during the pandemic. The Temporary COVID-19 Leave policy is aligned to GMSD’s Strategic Plan 2025: Goal 3: Recruit, Develop, and Retain Exemplary Employees Objective 3.3: Retain highly skilled employees who are dedicated to developing students’ academic, social, physical, and emotional well-being · Strategy 3.3.1: Strengthen the competitive compensation package for all employees · Strategy 3.3.2: Provide employees with access to health and wellness options, which promote physical, social, and emotional well-being · Strategy 3.3.3: Promote a positive culture environment where employees feel respected and valued After discussion during the 8.18.21 Board Work Session, The Board recommended extending the end date to June 30, 2022 instead of December 31, 2021
Action(s):
No Action(s) have been added to this Agenda Item.
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10.C. Stop Loss Insurance Renewal for 21-22
Speaker(s):
Jason Manuel
Recommended Motion(s):
Motion passed: I move to approve the Self-Funded Stop Loss Insurance proposal with American Fidelity (AF) at a $125,000 Specific Deductible and reduced lasers, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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10.D. Houston High School Softball Field Bid
Speaker(s):
Jason Manuel
Recommended Motion(s):
Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount, bid alternate #1 for a concession stand, and additional artificial turf on the outfield, in the amount of $5,988,192, and award the bid to Grinder, Taber, Grinder., passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount and bid alternate #1 for a concession stand, in the amount of $5,448,672, and award the bid to Grinder, Taber, Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #3:
Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount and additional artificial turf on the outfield, in the amount of $5,308,451, and award the bid to Grinder, Taber, Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #4:
Motion passed: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount in the amount of $4,743,303, and award the bid to Grinder, Taber, Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
The Board discussed during the 8.18.21 Work Session and requested the various options for the recommended motion.
The Updated recommended motions below:
Motion # 1: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount, bid alternate #1 for a concession stand, and additional artificial turf on the outfield, in the amount of $5,988,192, and award the bid to Grinder, Taber, Grinder. Motion # 2: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount and bid alternate #1 for a concession stand, in the amount of $5,448,672, and award the bid to Grinder, Taber, Grinder.
Motion # 3: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount and additional artificial turf on the outfield, in the amount of $5,308,451, and award the bid to Grinder, Taber, Grinder.
Motion # 4: I move to approve bid # GMSD FY2021-06 for the Houston High Softball Complex, including the base bid amount in the amount of $4,743,303, and award the bid to Grinder, Taber, Grinder.
Action(s):
No Action(s) have been added to this Agenda Item.
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10.E. Miscellaneous FY 21-22 Budget Amendment # 9, 9A,9B OR 9C
Speaker(s):
Jason Manuel
Recommended Motion(s):
Motion passed: I move to approve Miscellaneous FY 21-22 Budget Amendment # 9, 9A,9B OR 9C, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board voted on the Option Miscellaneous Budget Amendment 9C to align with the Board Action Item 10.D "Approval of the Base Bid only"
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10.F. TSBA 2021 School of the Year Award for Excellence in Architectural Design
Recommended Motion(s):
Motion passed: I move to approve to submit the application for Forest Hill Elementary School to 2021 TSBA School of the Year Award, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
2021 TSBA School of the Year Award for Excellence in Architectural Design
TSBA recognizes architectural firms for their excellence in design. In accordance with TSBA’s policy, any school building that was or will be occupied before November 1 of the current year or three years prior to November 1 of the current year is eligible for the award. School of the year awards are granted in four (4) categories including new school construction of elementary, middle, and high schools, and renovation. School architects must receive approval from the local board of education and submit by mail the appropriate fee, deadline is September 30, 2021. We are planning to submit Forest Hill Elementary School for this year’s TSBA School of the Year award.
Action(s):
No Action(s) have been added to this Agenda Item.
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10.G. Approval of Purchase of Chromebooks
Recommended Motion(s):
Motion passed: I move to approve the purchase of Chromebooks from CDW-G in the amount of $1,100,400.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
Approval to purchase Chromebooks for students and teachers of 3rd grade, and grades 6-8, in the amount of $1,100,400.00 from vendor CDW-G.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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10.H. Approval of Purchase of iPads
Recommended Motion(s):
Motion passed: I move to approve the purchase of iPads from Apple Inc in the amount of $618,501.50, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
Approval to purchase iPads for students and teachers of grades K-2, in the amount of $618,501.50 from vendor Apple Store for Education Institution
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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10.I. Approval of GMSD Safe Return to In-Person Instruction and Continuity of Services Plans
Speaker(s):
Jason Manuel
Recommended Motion(s):
Motion passed: I move to approve the GMSD Safe Return to In-Person Instruction and Continuity of Services Plans for 21-22 school year, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
Approval of GMSD Safe Return to In-Person Instruction and Continuity of Services Plans for 21-22 school year.
The U.S. Department of Education requires districts to submit Safe Return to In-Person Instruction and Continuity of Services Plans to the Tennessee Department of Education that address key school health and safety policies and strategies. These Plans are due to the State by August 27, 2021. Plans require local board approval and public posting. This Plan was presented to the GMSD Board and Public on July 27, 2021, Board Business Meeting under Superintendent's Report and can be viewed on this link https://www.gmsdk12.org/apps/pages/index.jsp?uREC_ID=2177271&type=d&pREC_ID=2181786
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Announcements
Speaker(s):
Chairman
Discussion:
Chauncey Bland, Assistant Superintendent Student Services presented the 2020-21 Civil Rights and Bullying Compliance Report.
Chairman Amy Eoff announced the following, September 26 - Labor Day Holiday September 22 - Next Board Work Session September 28 - Next Board Business Meeting |
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12. Adjournment
Speaker(s):
Chairman
Discussion:
The meeting was adjourned with consensus at 7:44 pm.
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