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May 20, 2019 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Rebecca Luter called the meeting to order at 6:32 pm
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Rebecca Luter called for a moment of silence
Pledge of Allegiance
Discussion:  Superintendent Jason Manuel led the Pledge of Allegiance
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda as amended, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  After discussion during the work session, the Board recommended to Table - Board Action item 9.E - Contract Renewal with Aramark, to the June Board Meeting.
Recognition and Awards - Tenure Celebration
Speaker(s):  Chairman
Discussion:  Refer Tenure list by school in Meeting folder
REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Angela Griffith
Discussion: 

Much to our board and district’s dismay, the Tennessee 111th General Assembly passed HB 939 and SB 795 following a conference committee report allowing for Education Savings Accounts to be given to students only of Shelby and Davidson Counties. The House vote was passed with some controversy and the Governor who originally promoted this legislation has yet to sign it but we anticipate that he will. GMSD and the Germantown Board of Education will continue to outwardly express our opposition to this legislation as litigation against it is pending.

 

HB 1158 which allows for any LEA to establish a threat assessment team within their district. This bill which promotes increased school safety passed unanimously in both chambers. I am proud that GMSD in collaboration with our city and police department are already doing many of the things that these threat assessment teams are intended to do. 

Chairman's Report
Speaker(s):  Rebecca Luter
Rationale: 


Formation of FHES PTO
GMSD teacher retirement luncheon 
BAND, orchestra, and choir concerts
Riverdale 50th Anniversary Committee Meeting
Germantown Financial Advisory Commission Meeting
Community Conversations Lunch Hosted by the Mayor
HMS Days of Diversity
Dogwood Elementary Field Day
Germantown Board of Mayor and Alderman Meeting
Dogwood Elementary Gifted Expo
Houston High School Graduation

Discussion: 

Chairman Luter reported as follows;

Formation of FHES PTO
GMSD teacher retirement luncheon 
BAND, orchestra, and choir concerts
Riverdale 50th Anniversary Committee Meeting
Germantown Financial Advisory Commission Meeting
Community Conversations Lunch Hosted by the Mayor
HMS Days of Diversity
Dogwood Elementary Field Day
Germantown Board of Mayor and Alderman Meeting
Dogwood Elementary Gifted Expo
Houston High School Graduation

Financial Report
Speaker(s):  Kevin Jones
Discussion: 

REPORT TOTAL ASSETS AND TOTAL LIAB AND FUND BALANCES

SCHOOL OPERATING FUND

Sales tax revenues are on target to reach the $7 million mark for the year.

The target percentages for expenditures are:  administrative or support categories – 83%; instructional categories – 75%.  For total expenditures, we have spent 64% of the total budgeted.

HEALTH INSURANCE FUND

Despite high claims in August and February, the health insurance fund has reserves of $1.9 million as of April 30, 2019.

OPEB TRUST FUND

An unrealized gain on investments of $62K was reported by US Bank for the month. 

CAFETERIA FUND

April was a record sales month at $187K.   Aramark’s net income Y-T-D totals approximately $132K, which has covered the District’s expenditures of $68K.

Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel gave a PowerPoint presentation on 2019 Strategic Plan Annual Update

Highlights from 2019 Strategic Plan Annual Update:

·       Goal 1: Maximize Student Potential

o   Highest Percentage of Students scoring 21 or above on ACT

o   Increased each year – Composite ACT score (25.9 in 2018-2019)

o   Increased each year – College readiness indicators (60.5% in 2018-2019)

o   TN Ready Achievement – higher levels of proficiency and growth each year

o   Literacy Rate – STAR Literacy Program

o   TN Ready – REWARD SCHOOLS

o   Graduation Rate –Increased each year (94.3% in 2018-2019)

o   Houston High School earned a record breaking $40 Million in scholarships

o   Quarterly Goad Meetings

o   Pre-School Program

o   Community Service – Funds2Org, Operation Red Shoes, St. Jude Walk/Run

o   Mentorships

·       Goal 2: Recruit, Develop and Retain Exemplary Staff

o   Recruit Top Candidates – Increasing number of Applicants for every job opening

o   Blue Chips Mentor Program

o   Flexible Professional Development

o   Staff Satisfaction

o   Competitive Benefits Package

·       Goal 3: Mobilize the Community

o   Multi-faceted Communication approach

o   Engagement Opportunities

o   Tour GMSD 2019

o   Community Conversations

o   Student Safety/ ARC GIS

o   Enrollment Road Show

o   Transition to new school – Forest Hill Families

·       Goal 4: Establish 21st Century Classrooms

o   Device Management

o   Student Engagement – Blended Learning Environment

o   Infrastructure and Safety

o   Master Facilities Plan – On going and Completed Capital Projects

o   General Fund Reserve – Projected Unrestricted Reserve Balance - $2,308,832

o   Resources


Citizens to be heard
Speaker(s):  Chairman
Discussion: 

The following Citizens voiced their concerns regarding the Placement of Cell Tower at Dogwood Elementary School,

·       Carie Alley – 2553 Rooksworth Cove, Germantown TN 38139

·       Jennifer Bell – 2111 Prestwick Drive, Germantown TN 38139

·       Nora Daher – 2119 Star Meadow Cove, Germantown TN 38139

·       Katherine Flee – 2657 Sweet Maple Cove, Germantown TN 38139

·       Lex Hester – 9309 Wheatland Drive, Germantown TN 38139

·       Renee Lynn – 8987 Ashmere Drive, Germantown TN 38139

·       John Paul Hickey – 8812 Rock Maple Cove, Germantown TN 38139

·       Jesse Moore – 2651 Holly Spring Drive, Germantown TN 38138

·       Toni Nygren – 1824 Johnson Road, Germantown TN 38139

·       Ann Parker – 8388 Dell Oak Cove, Germantown TN 38139

·       Sam Walker – 2020 Spring Hollow Ln, Germantown TN 38139

·       Bess Warren – 2489 Netherhall Drive, Germantown TN 38139

CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Linda Fisher and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Minutes from 4.22.19 Board Business Meeting
Annual Review / Revision of Policies - Second reading
Speaker(s):  Cabinet
Rationale: 

Annual Review/Revision of Policies after first reading:

Department of Academic Education - No changes recommended at this time for the following;

IP 4.210           Credit Recovery

IP 4.211           Work-Based Learning Program

IP 4.502           Parental and Family Involvement

IP 4.604           Credit for Prior Courses

IP 4.606           Graduation Activities

IP 4.804           Religious Content of Courses

The following policies have been reviewed, and revisions are requested:

IP 4.209           Alternative Credit Options (attached)

IP 4.608           Awarding of Credits (Request to Eliminate Policy)

 

Department of Student Services

Revision of Policy SBO 1.803 Tobacco free schools (Revised per TSBA policy recommendation)

 

Department of Human Resources- No changes recommended at this time for the following;

HR 5.602           Staff Time Schedules 

 

Department of Operations - No changes recommended at this time for the following;

SS 3.400             Student Transportation Management

SS 3.401             Scheduling and Routing

SS 3.600             Insurance Management

SS 3.201             Safety

SS 3.202             Emergency Preparedness Plan

SS 3.2022          District ERP

SS 3.205             Security

Annual Review/ Revision of Policies - First Reading
Speaker(s):  Cabinet
Rationale: 

Department of Academic Education

The following policies have been reviewed and no revisions are recommended:

IP 4.200    Curriculum and Development

IP 4.2013 Family Life and Education

IP 4.203    Advanced College Placement

IP 4.204    Summer School

IP 4.206    Special Programs

IP 4.400    Instructional Materials

IP 4.401    Textbooks

The following policy has been reviewed and revisions are recommended:

IP 4.207 English Learners (attached)

Department of Finance

Revision Policy FM 2.806 Bids and Quotations

Revision Policy SS 6.701 Student Solicitations- Fundraising Activities

 

Approval of FY 19-20 Consolidated Funding Application
Speaker(s):  Meredith Park
Rationale:  Board Approval required for FY 19-20 Consolidated Funding Application for IDEA/ESEA
Attachments: (1)
Miscellaneous GMSD FY2018-19 Budget Amendments # 29, 30 & 31
Speaker(s):  Kevin Jones
BOARD ACTION ITEMS
Speaker(s):  Chairman
Approval of Nomination for 2019 TSBA School Volunteer Recognition Award
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve to nominate Talibah Corks for the TSBA School Volunteer Recognition Award, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve to nominate Talibah Corks for the TSBA School Volunteer Recognition Award, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Angela Griffith.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Approval for Purchase of Social Studies, World Languages, and CTE Textbooks
Speaker(s):  Meredith Park
Recommended Motion(s):  I move to approve the purchase of textbooks for CTE Business, Social Studies, and World Languages from Tennessee Book Company in the amount of $590,539.20, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Vendor: Tennessee Book Company

Funding Source: 2018-2019 General Budget: Textbooks (141 E 71100 449 310 01000 000)

Action(s):
I move to approve the purchase of textbooks for CTE Business, Social Studies, and World Languages from Tennessee Book Company in the amount of $590,539.20, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
GMSD General Fund Budget FY 2019-2020 after Second Reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the GMSD FY 2019-20 General Fund Budget after Second Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the GMSD FY 2019-20 General Fund Budget after Second Reading, passed with a motion by Mrs. Linda Fisher and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading,
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading, passed with a motion by Mrs. Angela Griffith and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Contract Renewal with Aramark
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the amendment #4 to Contract renewal with Aramark for 2019-20, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
Discussion:  This Board Action item 9.E was Tabled to June Board Meeting during the Approval of the agenda.
Maintenance Contract Extension
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve a one year contract extension with GCA Education Services, Inc. in the amount of $464,456.28 beginning July 1, 2019 continuing through June 30, 2020, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve a one year contract extension with GCA Education Services, Inc. in the amount of $464,456.28 beginning July 1, 2019 continuing through June 30, 2020, passed with a motion by Mrs. Linda Fisher and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 
TML Insurance Renewal
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the TML Insurance Renewal for Workers Compensation and Employers Liability, General Liability, Property Liability, and Student Accident Insurance, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the TML Insurance Renewal for Workers Compensation and Employers Liability, General Liability, Property Liability, and Student Accident Insurance, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Bid Approval for HHS Athletic Field House
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve Bid #GMSD FY2019-0005 for the Houston High School Athletic Field House Project in the amount of $3,590,500 with Grinder, Taber, and Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Bid opening May 9
Action(s):
I move to approve Bid #GMSD FY2019-0005 for the Houston High School Athletic Field House Project in the amount of $3,590,500 with Grinder, Taber, and Grinder, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Angela Griffith.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Modular Classroom removal
Speaker(s):  Josh Cathey
Rationale: 

There are 2 recommended motions at this time for the Board to Discuss:

I move to approve the purchase of the Modular Classrooms at Dogwood and Farmington Elementary School in the amount of $776,140 with Mobile Modular Management Corporation.

OR

I move to approve the removal of Modular Classrooms at Dogwood and Farmington Elementary School in the amount of $131,894 with Terry Bell Construction and Mobile Modular Management Corporation.

 

Action(s):
I move to approve to remove this item 9.I from the agenda, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Amendment to Option and Land Lease Agreement with Tower Ventures
Recommended Motion(s):  I move to approve the Amendment to the Option and Land Lease Agreement with Tower Ventures, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Amendment to the Option and Land Lease Agreement with Tower Ventures, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Project Development Contract Number 1228 for Dogwood Elementary School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve Project Development Contract Number 1228 for Dogwood Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve to remove Board Action Item 9.K from the agenda, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Josh Cathey, Chief of Operations recommended that this item 9.K be removed from the agenda, since the verbiage  in the contract is no longer valid, as the amendment from Item 9.J has created a need for approvals from the City Planning Commission, Design Review Commission and the Board of Mayor and Aldermen.
Announcements
Speaker(s):  Chairman
Rationale: 
  • Last Day of School - Please note that both May 22 & May 23 are Half-days
  • Next Board Business Meeting - Monday June 17 at the City Council Chambers
Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 8:53 pm
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