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May 20, 2019 at 4:30 PM - GMSD Work Session

Minutes
1. Approval of Nomination for 2019 TSBA School Volunteer Recognition Award
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve to nominate Talibah Corks for the TSBA School Volunteer Recognition Award, passed with a motion by Board Member #1 and a second by Board Member #2.
2. Annual Review/ Revision of Policies - First Reading
Speaker(s):  Cabinet
Rationale: 

Department of Academic Education

The following policies have been reviewed and no revisions are recommended:

IP 4.200    Curriculum and Development

IP 4.2013 Family Life and Education

IP 4.203    Advanced College Placement

IP 4.204    Summer School

IP 4.206    Special Programs

IP 4.400    Instructional Materials

IP 4.401    Textbooks

The following policy has been reviewed and revisions are recommended:

IP 4.207 English Learners (attached)

Department of Finance

Revision Policy FM 2.806 Bids and Quotations

Revision Policy SS 6.701 Student Solicitations- Fundraising Activities

 

3. Approval of FY 19-20 Consolidated Funding Application
Speaker(s):  Meredith Park
Rationale:  Board Approval required for FY 19-20 Consolidated Funding Application for IDEA/ESEA
Attachments: (1)
4. Approval for Purchase of Social Studies, World Languages, and CTE Textbooks
Speaker(s):  Meredith Park
Recommended Motion(s):  I move to approve the purchase of textbooks for CTE Business, Social Studies, and World Languages from Tennessee Book Company in the amount of $590,539.20, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Vendor: Tennessee Book Company

Funding Source: 2018-2019 General Budget: Textbooks (141 E 71100 449 310 01000 000)

Attachments: (1)
5. Miscellaneous GMSD FY2018-19 Budget Amendments # 29, 30 & 31
Speaker(s):  Kevin Jones
6. GMSD General Fund Budget FY 2019-2020 after Second Reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the GMSD FY 2019-20 General Fund Budget after Second Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
7. GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading,
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the GMSD FY 2019-20 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after First Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
8. Contract Renewal with Aramark
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the amendment #4 to Contract renewal with Aramark for 2019-20, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
9. Maintenance Contract Extension
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve a one year contract extension with GCA Education Services, Inc. in the amount of $464,456.28 beginning July 1, 2019 continuing through June 30, 2020, passed with a motion by Board Member #1 and a second by Board Member #2.
10. TML Insurance Renewal
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the TML Insurance Renewal for Workers Compensation and Employers Liability, General Liability, Property Liability, and Student Accident Insurance, passed with a motion by Board Member #1 and a second by Board Member #2.
11. Bid Approval for HHS Athletic Field House
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve Bid #GMSD FY2019-0005 for the Houston High School Athletic Field House Project in the amount of $3,590,500 with Grinder, Taber, and Grinder, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Bid opening May 9
12. Modular Classroom removal
Speaker(s):  Josh Cathey
Rationale: 

There are 2 recommended motions at this time for the Board to Discuss:

I move to approve the purchase of the Modular Classrooms at Dogwood and Farmington Elementary School in the amount of $776,140 with Mobile Modular Management Corporation.

OR

I move to approve the removal of Modular Classrooms at Dogwood and Farmington Elementary School in the amount of $131,894 with Terry Bell Construction and Mobile Modular Management Corporation.

 

13. Amendment to Option and Land Lease Agreement with Tower Ventures
Recommended Motion(s):  I move to approve the Amendment to the Option and Land Lease Agreement with Tower Ventures, passed with a motion by Board Member #1 and a second by Board Member #2.
14. Project Development Contract Number 1228 for Dogwood Elementary School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve Project Development Contract Number 1228 for Dogwood Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
15. Further Business
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