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April 22, 2019 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Moment of Silence
Speaker(s):  Chairman
Pledge of Allegiance
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Amendment:

Add item 9.E under Board Action items - Approval of Purchase of Library Books for FHES

Action(s):
I move to approve the agenda as amended, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Angela Griffith.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Absent
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  After discussion in the Work Session, the Board recommended to add  item 9.E to the Board Action items
Recognition and Awards
Speaker(s):  Chairman
REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Angela Griffith
Discussion: 

As TLN Representative, I continue to monitor Bill SB 796 as it establishes a statewide charter school authorizing commission that could determine whether a charter school can be opened following its application if not approved by a local school board. Currently there is language that would allow local school boards to have a final say after an appeal process, but we are watching closely because we do not want to lose our local autonomy in that authorization process.

 

Hot topic continues to be ESA Legislation.

House Bill 939 and Senate Bill 795

Governor Lee’s Education Savings Account Proposal

 

The Germantown Board of Education is unified in our opposition to the proposed legislation referenced above that would take tax dollars from public schools and give them to private schools who are not held accountable by the same state laws and regulations. This bill does not give parents the choice of school their child attends but rather allows private schools the choice of who they will accept. With a host of unanswered questions listed below.

 

·       Why don’t ESA recipients have to take the same state mandated standardized tests as public-school students or the ACT in 11th grade? How can we compare the two to determine if the ESAs are effective if they aren’t held to the same standards?

·       If the intent of the bill is to assist the schools in the bottom 10% then why take money away from them and allow it to go to private schools? Shelby County is one of the eligible counties and any reduction in enrollment they have because of ESAs has a direct reflect on the funding GMSD receives.

·       Why would an ESA recipient be able to apply any balance of funds towards post-secondary/college expenses when other students in Tennessee are not afforded the option of budgeting their own per pupil dollars?

·       What safeguards are going to be established to avoid expansion of the program and deter fraud of the funds given to ESAs? Both of which have been common occurrences in other states with this type of program.

·       How will a public-school district be reimbursed if an ESA recipient returns to public school after his ESA funds have been spent at a private school?

Chairman's Report
Speaker(s):  Rebecca Luter
Discussion: 

Chairman Luter briefed on the following

  • Attended Germantown Area Chamber Luncheon in which Superintendent Jason Manuel was the Guest Speaker highlighting GMSD Achievements
  • Informed of the upcoming FAC Meeting at the City on April 23, 2019
Financial Report
Speaker(s):  Kevin Jones
Superintendent's Report
Speaker(s):  Jason Manuel
Citizens to be heard
Speaker(s):  Chairman
CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Linda Fisher and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Absent
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Minutes from 3.19.19 Board Business Meeting
Annual Review/Revision of Policies - Second reading
Speaker(s):  Cabinet
Rationale: 

Department of Human Resources

The following HR policies were reviewed and NO Changes recommended at this time;

HR 5.104           Equal Opportunity Compliance

HR 5.116           Staff Positions

HR 5.304           Long-Term Leaves of Absences for Professional Personnel

HR 5.307           Physical Assault Leave

HR 5.401           Acquired Immune Deficiency Syndrome (AIDS)

HR 5.402           Hepatitis B (HBV)

HR 5.403           Drug and Alcohol Testing for Employees

HR 5.500           Discrimination-Harassment of Employees (Sexual, Racial, Ethnic, Religious)

HR 5.605           Staff Gifts and Solicitations

HR 5.801           Director of Schools Recruitment and Selection

HR 5.803           Evaluation of the Director of Schools

Department of Academic Education

The following Instructional Program policies were reviewed for the March board meeting and no revisions are requested:

 

IP 4.300 Extracurricular Activities

IP 4.301 Interscholastic Athletics

IP 4.302 Field Trips and Excursions

IP 4.600 Grading

IP 4.602 Honor Roll, Awards, and Class Ranking

IP 4.605 Graduation Requirements

IP 4.700 Testing Programs

 

The following policies were reviewed, and revisions are requested:

IP 4.406 Use of the Internet (attached) - edited after first reading

IP 4.407 School and System Websites (attached) - edited after first reading

IP 4.603 Promotion and Retention (attached) - edited after first reading

 

 

Annual Review / Revision of Policies - First reading
Speaker(s):  Cabinet
Rationale: 

Annual Review/Revision of Policies after first reading:

Department of Academic Education - No changes recommended at this time for the following;

IP 4.210           Credit Recovery

IP 4.211           Work-Based Learning Program

IP 4.502           Parental and Family Involvement

IP 4.604           Credit for Prior Courses

IP 4.606           Graduation Activities

IP 4.804           Religious Content of Courses

The following policies have been reviewed, and revisions are requested:

IP 4.209           Alternative Credit Options (attached)

IP 4.608           Awarding of Credits (Request to Eliminate Policy)

 

Department of Student Services

Revision of Policy SBO 1.803 Tobacco free schools (Revised per TSBA policy recommendation)

 

Department of Human Resources- No changes recommended at this time for the following;

HR 5.602           Staff Time Schedules 

 

Department of Operations - No changes recommended at this time for the following;

SS 3.400             Student Transportation Management

SS 3.401             Scheduling and Routing

SS 3.600             Insurance Management

SS 3.201             Safety

SS 3.202             Emergency Preparedness Plan

SS 3.2022          District ERP

SS 3.205             Security

GMSD FY 2018-19 Miscellaneous Budget Amendments # 25, 26, 27 and 28
Speaker(s):  Kevin Jones
BOARD ACTION ITEMS
Speaker(s):  Chairman
Approval of grant of Tenure to the recommended teachers
Speaker(s):  Dan Haddow
Recommended Motion(s):  I move to approve to grant tenure to the recommended teachers, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve to grant tenure to the recommended teachers, passed with a motion by Mrs. Angela Griffith and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Absent
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Dogwood Elementary School Painting Project
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve Bid #FY2019-0004 for the painting of Dogwood Elementary School to Savage Brothers, Inc. in the amount of $122,978.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve Bid #FY2019-0004 for the painting of Dogwood Elementary School to Savage Brothers, Inc. in the amount of $122,978.00, passed with a motion by Mrs. Linda Fisher and a second by Mrs. Angela Griffith.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Absent
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Custodial Service for the 2019-2020 School Year
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve SKB Facilities and Maintenance to provide Custodial Services to the Germantown Municipal School District in the amount of $819,149.16 for the 2019-2020 school year, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve SKB Facilities and Maintenance to provide Custodial Services to the Germantown Municipal School District in the amount of $819,149.16 for the 2019-2020 school year, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Absent
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
GMSD FY 2019-20 General Fund Budget - First Reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the GMSD FY 2019-20 General Fund Budget after First Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the GMSD FY 2019-20 General Fund Budget after First Reading, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Angela Griffith.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Absent
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Approval of Purchase of Library books for Forest Hill Elementary
Recommended Motion(s):  I move to approve the proposal from Follett School Solutions, Inc. through TIPS Contract #171002 in the amount of $218,376.00 for the purchase and inventory services of a complete set of library books for Forest Hill Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Vendor: Follett School Solutions, Inc.

TIPS Contract #171002

Funding Source: FF&E funds for Forest Hill Elementary School

This purchase will be made in accordance with the “exemplary” standards for a library collection as defined by Tennessee’s Library Standards.

Action(s):
I move to approve the proposal from Follett School Solutions, Inc. through TIPS Contract #171002 in the amount of $218,376.00 for the purchase and inventory services of a complete set of library books for Forest Hill Elementary School, passed with a motion by Mrs. Angela Griffith and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Absent
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Announcements
Speaker(s):  Chairman
Rationale: 

April 28 - GMSD 5K Stampede

May 6 - GMSD Orchestra Concert

May 7 - GMSD Band Concert

May 17 - HHS Graduation

May 20 - Next Board Meeting at City Hall

Adjournment
Speaker(s):  Chairman
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