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February 11, 2019 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Rebecca Luter called the meeting to order at 6:33 pm
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Rebecca Luter called for a moment of silence
Pledge of Allegiance
Discussion:  Vice-Chairman Amy Eoff led the Pledge of Allegiance
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

After discussion in the work session, the Board recommended to add,

Consent item 8.D- Miscellaneous Budget Amendment # 23

Board Action item 9.D - Amendment to Resolution 1/17-18
Action(s):
I move to approve the agenda as amended, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

After discussion in the work session, the Board recommended the following amendments to the Agenda;

  • Add item 8.D to Consent Agenda - Budget Amendment # 23
  • Add item 9.B to Board Action items - Amendment to GBOE Resolution # 1/17-18 Opposing Educational Savings Account/School Vouchers
Recognition and Awards
Speaker(s):  Chairman
Discussion: 

Jack Beach (Spelling, DES)

Audrey Savage (Geography, DES)

Misha Agrawal (Spelling, HMS)

Trevor Hodgson (Geography, HMS)

Sophia Overstreet (Spelling, RES)

Aditya Narayanan (Geography, RES)

Jacob Schellhous (Spelling, FES)

REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

GMSD Board of Education and Superintendent Manuel will be attending TSBA Day on The Hill next week February 18th and 19th, 2019. This is an excellent opportunity for us to schedule meetings with not only our state legislators but even those who are also on education committees or sponsors of any pending education legislation. During these appointments, we are not only able to share with others the successes of our district but also express to them our concerns about how potential legislation may have an adverse effect on our district. We look forward to sharing our 2019 Legislative Agenda with the legislators that we meet with for the purpose of highlighting the most important topics facing our district and community with the hope of encouraging additional advocacy at the state level.

 

Chairman's Report
Speaker(s):  Betsy Landers
Discussion: 

Chairman Rebecca Luter briefed on the following;

  • Board Members Amy Eoff and Angela Griffith attended the TSBA Workshop on School Finance in Jackson, TN
  • Superintendent Jason Manuel and Board Members Linda Fisher and Betsy Landers attended the TSBA Pathways to Promise workshop in Jackson, TN
  • School Board Appreciation week was celebrated at all GMSD Schools
  • Board Members Linda Fisher, Betsy Landers and Amy Eoff attended the Pop up Band Concert at Houston Middle
  • Houston High School Open House for Grade 8 earned lot of appreciation from parents and students
Financial Report
Speaker(s):  Kevin Jones
Discussion: 

REPORT TOTAL ASSETS AND TOTAL LIAB AND FUND BALANCES

 

SCHOOL OPERATING FUND

Property taxes collected totaled $5.5 million, which represents 35% of the total budgeted.

$6 million was invested in the LGIP

The target percentages for January expenditures are:  administrative or support categories – 67%; instructional categories – 50%.  For total expenditures, we are at 44%

HEALTH INSURANCE FUND

Y-T-D claims are averaging $321K, which is just above our $318K monthly average budgeted.

OPEB TRUST FUND

In the OPEB Trust Fund, an unrealized gain of $129K was reported by US Bank for the month.  We will continue to monitor the Trust’s investment performance with US Bank.

CAFETERIA FUND

Aramark’s profit Y-T-D totals approximately $62K, which has covered the District’s expenditures of $58K

 

Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel gave his Superintendent's Report to include the Highlights of the Blue Chips Program in the District.

Ms. Elissa Stratton and Ms. Shamira Davis gave a PowerPoint Presentation to brief on each of the following;

Blue Chips - An Induction Program to Recruit, Develop and Retain Exemplary Teachers

  • What is a Blue Chip?
  • Blue Chip Support System - District-level focus and School-level focus
  • Blue Chip Mentors
  • Blue Chip Tenure Journey
  • Year One - All things GMSD
  • Year Two - Communications
  • Year Three - Data
  • Year Four - Professional Development
  • Year Five - Action and Research
  • Blue Chip Recognitions and Ceremonies

The above report can be viewed on our website at 

http://www.gmsdk12.org/BOESuperReport21119BlueChips.aspx

 

 

Citizens to be heard
Speaker(s):  Chairman
Discussion: 

The following Citizen voiced their concern regarding the Cell Phone Tower at Dogwood Elementary School,

Jennifer Bell, 2111 Prestwick Drive, Germantown TN 38139

CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Linda Fisher and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Minutes from 1.15.19 Board Meeting
Annual Review/Revision of Policies -First Reading
Speaker(s):  Cabinet
Rationale: 

Department of Exceptional Student Education

Policy IP 4.615 Service Animals was designed based on TSBA recommendations. Upon further review of the policy and procedures within the district, the following changes are recommended to match current practices and hence the current policy is replaced by the updated revised policy - first reading

Department of Human Resources

The following policy is recommended for revision after first reading

5.102 Professional Employment - Page 2, Verbiage change in line 22 and 23 - deletion of "highly" per State recommendation

The following Policies have been reviewed and No Changes recommended at this time:

5.113 In-Service and Professional Learning Opportunities                                                   

5.114 Personnel Records                                       

5.201 Separation Practices for Non-Tenured Teachers     

5.115 Employee Assignment/Transfer                                 

5.118 Employment Contract                              

5.200 Separation Practices for Tenured Teachers            

5.301 Jury Duty                                                       

5.302 Sick Leave          

5.303 Personal and Professional Leave           

5.306 Military Leave                                              

5.601 Staff Conflicts of Interest                                     

5.701 Employment of Substitutes                    

Annual Review/ Revision of Policies after second reading
Speaker(s):  Meredith Park
Rationale: 

The following policies are recommended revisions:

Department of Academic Advancement

IP 4.203.1 Honors, Advanced Placement, Dual Enrollment, and Dual Credit

IP 4.600 Grading

IP 4.602 Honor Roll, Awards, & Class Ranking

IP 4.605 Graduation Requirements

IP 4.606 Graduation Activities

IP 4.701 Maintaining Test and Data Security

Department of Student Services

SP 6.2061  Inter-District Open Enrollment

Miscellaneous FY 2018-19 Budget Amendment # 23
Rationale:  After discussion in the work session, the board decided to include this item under Consent Agenda as item 8.D
Attachments: (1)
BOARD ACTION ITEMS
Speaker(s):  Chairman
Houston High Security Improvements
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the awarding of Houston High Security Improvements bid #FY2019-0001 to Grinder, Taber, and Grinder in the amount of $236,838, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the awarding of Houston High Security Improvements bid #FY2019-0001 to Grinder, Taber, and Grinder in the amount of $236,838, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Amendment to Resolution 1/17-18
Rationale: 

After discussion in the work session, the Board recommended the following;

  • Strike "opportunity school program"
  • Insert "Educational Savings Account/ and or any other similar funding mechanisms"
Action(s):
I move that we strike "Opportunity scholarships program" and insert "Educational Savings accounts/School Vouchers and/or any other similar funding mechanisms" in our Resolution opposing such items, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Announcements
Speaker(s):  Chairman
Discussion: 

Chairman Rebecca Luter made the following announcements,

  • February 13 - Community Tour Day at Houston High School and Leadership Germantown Education Panel / Board discussion at Riverdale Elementary School
  • February 18 and 19 - TSBA Day on the Hill in Nashville, TN
  • March 19 - Next Board Business Meeting at City Council Chambers
Adjournment
Speaker(s):  Chairman
Discussion:  The Meeting was adjourned with consensus at 7:13 pm
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