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January 15, 2019 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Rebecca Luter called the meeting to order at 6:29 pm
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Rebecca Luter called for a moment of silence
Pledge of Allegiance
Discussion:  Board member Betsy Landers led the Pledge of Allegiance
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Recognition and Awards
Speaker(s):  Chairman
REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

Board member and TLN representative Angela Griffith briefed on the following;

  • Legislative Breakfast on January 4th at Arlington Community Schools Office. All Germantown Board members and the Superintendent attended this event and discussed various legislative issues with other Board members and Superintendents
  • Upcoming event "TSBA Day on the Hill" on February 18 and 19 in Nashville, TN will be attended by all Board members and the Superintendent
Chairman's Report
Speaker(s):  Betsy Landers
Discussion: 

Chairman Rebecca Luter informed the board of the following;

  • Attended Winter party at Dogwood Elementary 
  • PTO meetings at Dogwood Elementary and Riverdale Elementary
  • Attended TSBA New Board member Orientation on January 10 in Nashville along with Board member Angela Griffith
Financial Report
Speaker(s):  Kevin Jones
Discussion:  Chief Financial Officer Kevin Jones presented the Financial Reports
Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel presented his Superintendent's Report on Capital Projects and Timelines. He highlighted on the following;

  • Forest Hill Elementary Progress
  • Forest Hill Elementary Future timelines
  • Houston High Field House updates
  • Phasing Plan Summary
  • Athletic Field House
  • Band Hall Expansion
  • The Paddock Concession Stand
  • Performing Arts building Expansion
  • Capital Improvements update on Projects and their tentative timelines
Citizens to be heard
Speaker(s):  Chairman
Discussion: 

The following citizens voiced their concerns on the Tuition and Transfer policies in the school district,

Brian Curry 9321 Hollow Creek Cove, Germantown TN 38138

Dr. VijayKumar Agrawal 9933 S. Houston Way, Germantown TN 38139

CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Minutes from 12.18.18 Board Business Meeting
Annual Review/ Revision of Policies after first reading
Speaker(s):  Meredith Park
Rationale: 

The following policies are recommended revisions:

Department of Academic Advancement:

IP 4.203.1 Honors, Advanced Placement, Dual Enrollment, and Dual Credit

IP 4.600 Grading

IP 4.602 Honor Roll, Awards, & Class Ranking

IP 4.605 Graduation Requirements

IP 4.606 Graduation Activities

IP 4.701 Maintaining Test and Data Security

GMSD 2018-19 School Fees and Activity Costs Second Semester
Speaker(s):  Kevin Jones
Miscellaneous FY 18-19 Budget Amendment # 22
Speaker(s):  Kevin Jones
Attachments: (1)
Approval to join NCPA-National Cooperative Purchasing Alliance
Speaker(s):  John Pierce
Rationale: 

Who they are: NCPA (National Cooperative Purchasing Alliance) is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states.

 

Why we need them: Most specifically, one of the major contracts we purchased Promethean equipment from expired at the end of December. This gives us another method of making these purchases.

BOARD ACTION ITEMS
Speaker(s):  Chairman
Revision of Policy SP 6.2061 Inter District Open Enrollment
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the revision of policy SP 6.2061 Inter District Open Enrollment as amended after first reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Amendment:

Remove lines 11-16 on Page 2

Amended draft policy attached

Action(s):
I move to approve the revision of policy SP 6.2061 Inter District Open Enrollment as amended after first reading, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Approval of Purchase of Promethean Active Panels for Forest Hill Elementary School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the proposal from Personal Computer Systems through TIPS CONTRACT # 180306 in the amount of $193,765 for the turnkey install of Promethean Active Panels at Forest Hill Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

 Vendor : Personal Computer Systems, Inc.

“TIPS CONTRACT # 180306"

Action(s):
I move to approve the proposal from Personal Computer Systems through TIPS CONTRACT # 180306 in the amount of $193,765 for the turnkey install of Promethean Active Panels at Forest Hill Elementary School, passed with a motion by Mrs. Linda Fisher and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Agreement for Design and Consulting Services at Houston Middle School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the agreement for design and consulting services with A2H for the Houston Middle School addition and renovation, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agreement for design and consulting services with A2H for the Houston Middle School addition and renovation, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Angela Griffith: Yea
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
No Action(s) have been added to this Agenda Item.
Announcements
Speaker(s):  Chairman
Discussion: 

Chairman Rebecca Luter made the following announcements,

  • February 4 - GMSD Board work session on Attendance Zoning Review
  • February 11 - GMSD Board Business Meeting
  • February 13 - GMSD Community Tour Day
Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 7:08 pm
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