Minutes | |
---|---|
1. Call to Order - Swearing in of New Board Member
Speaker(s):
Chairman
Rationale:
Swearing in of New Board Member Ms. Rebecca Luter
Discussion:
Chairman Betsy Landers called the meeting to order at 6:30 pm. Mrs. Rebecca Luter was sworn in by Judge Robert Brannon, as a Germantown Board of Education member, Position 3. She was selected by the Board of Mayor and Aldermen and appointed as School Board member Position 3. |
|
2. Moment of Silence
Speaker(s):
Chairman
Discussion:
Chairman Betsy Landers called for a moment of silence
|
|
3. Pledge of Allegiance
Discussion:
Board member Lisa Parker led the Pledge of Allegiance
|
|
4. Approval of Agenda
Speaker(s):
Chairman
Recommended Motion(s):
I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Amendment to the agenda: Strike board Action item 9.E from the agenda. |
|
5. Recognition and Awards
Speaker(s):
Chairman
Discussion:
NATIONAL MERIT SEMI FINALISTS About 1.6 million juniors in more than 22,000 high schools entered the 2019 National Merit Scholarship Program took the 2017 Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT®) last fall. A nationwide pool of Semifinalists was announced last month. These students represent less than one percent of U.S. high school seniors.
Houston High School and Germantown Municipal School District are proud to recognize TEN students who join the ranks of National Merit Scholarship Semi-Finalists. Their work and dedication every day at Houston High School is EXCELLENCE ALWAYS. On behalf of the school board, we would like to congratulate the following students:
Andrew An AND Jacob Manuel
These academically talented high school seniors will have the opportunity to continue in the National Merit Scholarship Competition for one of the 7,500 National Merit Scholarships which are worth more than $32 million. Good luck, and good work!
HILLARY LITTLE Each month, we also like to recognize a staff member that is truly making a difference, going above and beyond. Tonight’s recipient began her career in Psychology where she was paired up with a family whose child had autism. From there, she began to specialize in dealing with families with autistic children. Quickly, she realized that this was her calling and she went back to school. 11 years later, and still at Houston Middle School—we are incredibly pleased to have her on our GMSD team as a special education teacher.
She told us in an interview that her students sometimes have to work much harder to reach their full potential and that she is delighted to be there as a support for them.
We are delighted that she is a hard-working, selfless educator, both inside and outside the classroom. As the founder of the Houston Middle chapter of Best Buddies, she is engineering ways for our students with special needs to connect with their peers. Last year was the first year of Best Buddies at HMS and they hosted dance parties, bowling tournaments, Minute-to-win it games, and a tacky sweater party. Each week, she hosts Fun Friday Lunches where Best Buddy members can come and have lunch with their buddies in her classroom. Many might not know that she also serves as the staff sponsor of both the HMS and HHS swim teams. Born out of her dedication to her daughter, who is a swimmer—this person has made a huge commitment to the program which meets daily for 2 hours. She must be present as the staff sponsor for all of it! When questioned about it, she gushed to us about the growth the program has seen. Last year, they doubled the number of students sent to the state competition and she thinks that next year they might need a bus.
Thank you to Hillary Little for everything you do. Please accept this on behalf of the school board.
BETSY LANDERS Our last recognition is for our very own School Board Chairman, Betsy Landers. Last week she was recognized by the Girl Scouts Heart of the South organization as being One Smart Cookie. The celebration honored seven women in the Mid-South for their outstanding contribution to the community. “By lifting them up, we are showing our girls what true leadership and character is all about, and we encourage our girls to lead by their example,” said the program guide. I couldn’t think of an exemplar for young girls quite like Ms. Landers who serves on our school board, but also the National PTA Past President. She currently continues to serve at the national level as a National PTA Endowment Fund Trustee and a member of the Historical Preservation Committee. She also devotes her time serving on the Germantown Education Commission, the Germantown Women’s Club and on the Finance Committee of the Germantown United Methodist Church. We are so glad to have her represent Germantown and education advocates in this year’s impressive list of Smart Cookies. And, we think she is one Smart Cookie too. Thank you for your hard work and dedication. |
|
6. REPORTS
Speaker(s):
Chairman
|
|
6.A. Chairman's Report
Speaker(s):
Betsy Landers
Discussion:
August:
· Attended Education Commission meeting (8/21) · Participated in Educations Work Group meeting (8/23) · Attended Houston High football game (8/24) · Attended Riverdale PTO meeting (8/28) · Participated in Health Sciences Academy Work Group (8/30)
September:
· Participated in Health Sciences Academy Work Group (9/7) · Attended Dogwood PTO meeting (9/11) · Attended Houston Middle PTO meeting (9/14) · Attended TSBA Fall District meeting (9/17) · Attended Superintendents Parent Leader meeting (9/19) · Attended Girl Scouts Heart of the South event (9/20) · Attended Germantown Council PTO ‘Lunch and Learn’ (9/21) · Attended Houston High football game (9/21) · Attended Alternative School’s ‘Star of the Week’ presentation, Houston High (9/25)
** A warm welcome and congratulation to our newest Board member, Rev. Rebecca Luter.
** Congratulation to Ms. Eoff on achieving her TSBA School Board Awards Program, Level I
** This afternoon I was able to participate, along with Ms. Parker, in a ‘Star of the Week’ presentation by one of the students in our Alternative School program. The student did an amazing presentation – and it a perfect reminder of why we do what we do as educators and school board members. It’s about the kids!
|
|
6.B. Financial Report
Speaker(s):
Kevin Jones
Attachments:
(
)
Discussion:
REPORT TOTAL ASSETS AND TOTAL LIAB AND FUND BAL
CAFETERIA FUND Monthly sales were up $14K at HHS compared to the prior year.
HEALTH INSURANCE FUND Medical and pharmacy claims paid totaled $539K for the month. There were several inpatient or hospital claims totaling $238K. |
|
6.C. Superintendent's Report
Speaker(s):
Jason Manuel
Discussion:
Dan Haddow, Assistant Superintendent and Chauncey Bland, Director of Student Services presented the No Bullying Task Force GMSD Updates in a PowerPoint Presentation, with the following highlights;
Superinendent Jason Manuel shared the exciting news of the Reward Schools Status achieved by four of the five schools in the Germantown Municipal School District. The TN State Department of Education announced the following schools as Reward Schools,
|
|
7. Citizens to be heard
Speaker(s):
Chairman
Discussion:
There were no citizens to be heard at this time
|
|
8. CONSENT AGENDA
Speaker(s):
Chairman
Recommended Motion(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
8.A. Approval of the Minutes
Speaker(s):
Chairman
Rationale:
Minutes from 8.20.18 Board Meeting
|
|
8.B. New Policies - Second reading
Speaker(s):
Cabinet
Rationale:
The following New Policies are being created per State recommendation; Department of Operations SS 3.212 District Water Testing (This is due to a change in State Law/Senate Bill 619) SS 3.402 Board Owned Vehicles SS 3.403 Private Vehicles Department of Student services SP 6.2001 Attendance during Post secondary visits |
|
8.C. Revision of Policies - Second reading
Speaker(s):
Cabinet
Rationale:
Department of Academic Education The following Instructional Program Policies have been reviewed and NO revisions are requested at this time: IP 4.402 Instructional Supplies IP 4.404 Use of Copyrighted Materials IP 4.405 Employee-Developed Materials IP 4.612 Educational Research and Service Centers IP 4.701 Maintaining Test Security Revisions are requested for the following policies: IP 4.206 Special Programs IP 4.600 Grading IP 4.700 Testing Programs
Department of Student Services:
SP 6.201 Compulsory Attendance SP 6.2011 Beyond Compulsory Attendance SP 6.202 Home School SP 6.203 School Admissions SP 6.204 Foreign Exchange Students SP 6.205 Student Assignments SP 6.206 Intra-District Open Enrollment SP 6.2061 Inter-District Open Enrollment SP 6.2062 Eligible Circumstances Transfer SP 6.302 Procedural Due Process SP 6.303 Searches SP 6.304 Student Discrimination, Harassment, Bullying, Cyberbullying and Intimidation SP 6.3041 Hazing SP 6.305 Student Suicide Prevention SP 6.307 Drug-Free Schools SP 6.309 Zero Tolerance Department of Human Resources: The following HR policies are being revised after first reading: HR 5.102 Professional Employment HR 5.401 Acquired Immune Deficiency Syndrome (AIDS) HR 5.611 Teacher Code of Ethics and GMSD Employee Responsibilities and Ethics Department of Operations: The following policy is being revised per State recommendations, SS 3.400 Student Transportation Management
Attachments:
(
)
|
|
8.D. Revision of Policy IP 4.600 Grading after second reading
Speaker(s):
Meredith Park
Recommended Motion(s):
I move to approve the revision of policy IP 4.600 Grading after first reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
After Board discussion in work session, it was recommended to move this policy from the consent agenda and add it under Board Action item 9.C
Attachments:
(
)
|
|
8.E. Annual Review of Policies/ Revision after first reading
Speaker(s):
Chairman
Rationale:
Department of Student Services Policy SP 6.405 - Administering Medication to Student is recommended for revision after first reading The following Policies up for review with No revisions recommended: SP# 6.310 SP# 6.311 SP# 6.312 SP# 6.313 SP# 6.314 SP# 6.317 SP# 6.318 SP# 6.320 SP# 6.400 SP# 6.4001 SP# 6.402 SP# 6.403 SP# 6.4081 SP# 6.409 SP# 6.413
)
|
|
8.F. Approval of LEA Compliance Report 2018
Attachments:
(
)
|
|
8.G. Approval of Text Book Committee Certification 2018-19
Attachments:
(
)
|
|
8.H. Approval of Title I Purchase of IPads for Houston High School and Riverdale School
Speaker(s):
Meredith Park
Recommended Motion(s):
I move to approve the Title I funds purchase for the HHS Apple order which totals $121,554.00 and the RES Apple order which totals $202,193.70, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
Board approval requested for the HHS Apple order which totals $121,554.00 using Title I dollars. The iPads will be used by classroom teachers to enhance instruction through interactive learning. The iPads will interface with the Apple TV’s in classrooms to display lessons and instructional materials Board approval requested for the RES Apple order which totals $202,193.70. These are Title I funds and the iPads will be used by students. This will increase one-to-one technology in the primary grades as part of the district initiative and the school-wide plan. This technology will enhance reading and math instruction, remediation and enrichment.
Attachments:
(
)
|
|
8.I. Miscellaneous FY 2018-19 Budget Amendments # 11 & 12
Speaker(s):
Kevin Jones
|
|
8.J. Approval of Auditors for Student Activity Fund 2018-19
Speaker(s):
Kevin Jones
Recommended Motion(s):
I move to approve the contract with Watkins Uiberall to perform the school activity fund audit for the 18-19 fiscal year, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
Note that the fee has increased by $775
Attachments:
(
)
|
|
8.K. Stop Loss Insurance Renewal 2018-19
Speaker(s):
Dan Haddow
Recommended Motion(s):
I move to approve the American Fidelity as the carrier for the Stop Loss Insurance for 2018-2019, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
(
)
|
|
9. BOARD ACTION ITEMS
Speaker(s):
Chairman
|
|
9.A. Cell Phone Tower at Dogwood Elementary School
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve the Option and Land Lease Agreement with Tower Ventures for the addition of a cell phone tower at Dogwood Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
9.B. Architectural and Engineering Services for the Boiler/Chiller Renovation Project at Riverdale School
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve the proposal from Renaissance Group to provide architectural and engineering services for the boiler/chiller renovation project at Riverdale School, in the amount of $280,000, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
(
)
|
|
9.C. FF&E for Forest-Hill Elementary School
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve amendment number 10 to our existing contract with A2H to provide professional services for FF&E at Forest-Hill Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
(
)
|
|
9.D. FF&E for Administrative Building
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve amendment number 11 to our existing contract with A2H to provide professional services for FF&E at the new administrative building, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
(
)
|
|
10. Announcements
Speaker(s):
Chairman
Rationale:
Fall Break for our schools - October 8-12, 2018 Next Board Meeting - Monday October 29 at City Hall Check GMSD website for current date/time of meetings
Discussion:
Chaiman Landers made the following announcements; October 8-12, 2018 - Fall Break for GMSD schools October 29, 2018 - Next Board Business Meeting and work session |
|
11. Adjournment
Speaker(s):
Chairman
Discussion:
The Meeting was adjourned with consensus at 7:12 pm
|