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September 25, 2018 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order - Swearing in of New Board Member
Speaker(s):  Chairman
Rationale:  Swearing in of New Board Member Ms. Rebecca Luter
Discussion: 

Chairman Betsy Landers called the meeting to order at 6:30 pm.

Mrs. Rebecca Luter was sworn in by Judge Robert Brannon, as a Germantown Board of Education member, Position 3. She was selected by the Board of Mayor and Aldermen and appointed as School Board member Position 3.

 
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Betsy Landers called for a moment of silence
Pledge of Allegiance
Discussion:  Board member Lisa Parker led the Pledge of Allegiance
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda as amended, passed with a motion by Ms. Lisa Parker and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Absent
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Amendment to the agenda:

Strike board Action item 9.E from the agenda.

Recognition and Awards
Speaker(s):  Chairman
Discussion: 

NATIONAL MERIT SEMI FINALISTS

About 1.6 million juniors in more than 22,000 high schools entered the 2019 National Merit Scholarship Program took the 2017 Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT®) last fall. A nationwide pool of Semifinalists was announced last month.  These students represent less than one percent of U.S. high school seniors.

 

Houston High School and Germantown Municipal School District are proud to recognize TEN students who join the ranks of National Merit Scholarship Semi-Finalists.  Their work and dedication every day at Houston High School is EXCELLENCE ALWAYS.  On behalf of the school board, we would like to congratulate the following students:

 

Andrew An
Cady Baltz
Steven Belles
Anne Craft
Elaine Fu
Andrew Hines
Dylan Marler
Emily Ryu
Sean Yang

AND

Jacob Manuel

 

These academically talented high school seniors will have the opportunity to continue in the National Merit Scholarship Competition for one of the 7,500 National Merit Scholarships which are worth more than $32 million.  Good luck, and good work!

 

 

 

 

 

 

 

 

 

HILLARY LITTLE

Each month, we also like to recognize a staff member that is truly making a difference, going above and beyond.  Tonight’s recipient began her career in Psychology where she was paired up with a family whose child had autism.  From there, she began to specialize in dealing with families with autistic children.  Quickly, she realized that this was her calling and she went back to school.  11 years later, and still at Houston Middle School—we are incredibly pleased to have her on our GMSD team as a special education teacher.

 

She told us in an interview that her students sometimes have to work much harder to reach their full potential and that she is delighted to be there as a support for them. 

 

We are delighted that she is a hard-working, selfless educator, both inside and outside the classroom.  As the founder of the Houston Middle chapter of Best Buddies, she is engineering ways for our students with special needs to connect with their peers.  Last year was the first year of Best Buddies at HMS and they hosted dance parties, bowling tournaments, Minute-to-win it games, and a tacky sweater party.  Each week, she hosts Fun Friday Lunches where Best Buddy members can come and have lunch with their buddies in her classroom.

Many might not know that she also serves as the staff sponsor of both the HMS and HHS swim teams.  Born out of her dedication to her daughter, who is a swimmer—this person has made a huge commitment to the program which meets daily for 2 hours.  She must be present as the staff sponsor for all of it!  When questioned about it, she gushed to us about the growth the program has seen.  Last year, they doubled the number of students sent to the state competition and she thinks that next year they might need a bus.

 

Thank you to Hillary Little for everything you do.  Please accept this on behalf of the school board.

 

 

 

 

 

BETSY LANDERS

Our last recognition is for our very own School Board Chairman, Betsy Landers. Last week she was recognized by the Girl Scouts Heart of the South organization as being One Smart Cookie.  The celebration honored seven women in the Mid-South for their outstanding contribution to the community.  “By lifting them up, we are showing our girls what true leadership and character is all about, and we encourage our girls to lead by their example,” said the program guide.  I couldn’t think of an exemplar for young girls quite like Ms. Landers who serves on our school board, but also the National PTA Past President.  She currently continues to serve at the national level as a National PTA Endowment Fund Trustee and a member of the Historical Preservation Committee.  She also devotes her time serving on the Germantown Education Commission, the Germantown Women’s Club and on the Finance Committee of the Germantown United Methodist Church.  We are so glad to have her represent Germantown and education advocates in this year’s impressive list of Smart Cookies.  And, we think she is one Smart Cookie too.  Thank you for your hard work and dedication.

REPORTS
Speaker(s):  Chairman
Chairman's Report
Speaker(s):  Betsy Landers
Discussion: 

August:

 

·      Attended Education Commission meeting (8/21)

·      Participated in Educations Work Group meeting (8/23)

·      Attended Houston High football game (8/24)

·      Attended Riverdale PTO meeting (8/28)

·      Participated in Health Sciences Academy Work Group (8/30)

 

 

September:

 

·      Participated in Health Sciences Academy Work Group (9/7)

·      Attended Dogwood PTO meeting (9/11)

·      Attended Houston Middle PTO meeting (9/14)

·      Attended TSBA Fall District meeting (9/17)

·      Attended Superintendents Parent Leader meeting (9/19)

·      Attended Girl Scouts Heart of the South event (9/20)

·      Attended Germantown Council PTO ‘Lunch and Learn’ (9/21)

·      Attended Houston High football game (9/21)

·      Attended Alternative School’s ‘Star of the Week’ presentation, Houston High (9/25)

 

 

** A warm welcome and congratulation to our newest Board member, Rev. Rebecca Luter. 

 

** Congratulation to Ms. Eoff on achieving her TSBA School Board Awards Program, Level I

 

** This afternoon I was able to participate, along with Ms. Parker, in a ‘Star of the Week’ presentation by one of the students in our Alternative School program.  The student did an amazing presentation – and it a perfect reminder of why we do what we do as educators and school board members.  It’s about the kids!

 

 

 

Financial Report
Speaker(s):  Kevin Jones
Discussion: 

REPORT TOTAL ASSETS AND TOTAL LIAB AND FUND BAL

 

CAFETERIA FUND

Monthly sales were up $14K at HHS compared to the prior year.

 

HEALTH INSURANCE FUND         

Medical and pharmacy claims paid totaled $539K for the month.  There were several inpatient or hospital claims totaling $238K.

Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Dan Haddow, Assistant Superintendent and Chauncey Bland, Director of Student Services presented the No Bullying Task Force GMSD Updates in a PowerPoint Presentation, with the following highlights;

  • Student Survey
  • Defining Task Force Goals
  • Action steps
  1. STARS Bullying Prevention Training for Staff and Community
  2. Box out Bullying- Interactive live theater show
  3. Mentoring Program and Training session for Counseling Staff
  • Next steps - future goals

Superinendent Jason Manuel shared the exciting news of the Reward Schools Status achieved by four of the five schools in the Germantown Municipal School District. 

The TN State Department of Education announced the following schools as Reward Schools,

  • Dogwood Elementary School
  • Farmington Elementary School
  • Riverdale Elementary School
  • Houston Middle School
Citizens to be heard
Speaker(s):  Chairman
Discussion:  There were no citizens to be heard at this time
CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Rebecca Luter and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Absent
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Minutes from 8.20.18 Board Meeting
New Policies - Second reading
Speaker(s):  Cabinet
Rationale: 

The following New Policies are being created per State recommendation;

Department of Operations

SS 3.212 District Water Testing (This is due to a change in State Law/Senate Bill 619)

SS 3.402 Board Owned Vehicles

SS 3.403 Private Vehicles

Department of Student services

SP 6.2001 Attendance during Post secondary visits
Revision of Policies - Second reading
Speaker(s):  Cabinet
Rationale: 

Department of Academic Education

The following Instructional Program Policies have been reviewed and NO revisions are requested at this time:

IP 4.402 Instructional Supplies

IP 4.404 Use of Copyrighted Materials

IP 4.405 Employee-Developed Materials

IP 4.612 Educational Research and Service Centers

IP 4.701 Maintaining Test Security

Revisions are requested for the following policies:

IP 4.206 Special Programs

IP 4.600 Grading

IP 4.700 Testing Programs

 

Department of Student Services:

  • Policy Revision attached SP #6.200
  • NO revisions recommended at this time for the following policies:
  •  

SP 6.201            Compulsory Attendance

SP 6.2011          Beyond Compulsory Attendance

SP 6.202            Home School

SP 6.203            School Admissions

SP 6.204            Foreign Exchange Students

SP 6.205            Student Assignments

SP 6.206            Intra-District Open Enrollment

SP 6.2061          Inter-District Open Enrollment

SP 6.2062          Eligible Circumstances Transfer

SP 6.302            Procedural Due Process

SP 6.303            Searches

SP 6.304            Student Discrimination, Harassment, Bullying, Cyberbullying and Intimidation

SP 6.3041          Hazing

SP 6.305            Student Suicide Prevention

SP 6.307            Drug-Free Schools

SP 6.309            Zero Tolerance

Department of Human Resources:

The following HR policies are being revised after first reading:

HR 5.102 Professional Employment

HR 5.401 Acquired Immune Deficiency Syndrome (AIDS)

HR 5.611 Teacher Code of Ethics and GMSD Employee Responsibilities and Ethics

Department of Operations:

The following policy is being revised per State recommendations,

SS 3.400 Student Transportation Management

 

Revision of Policy IP 4.600 Grading after second reading
Speaker(s):  Meredith Park
Recommended Motion(s):  I move to approve the revision of policy IP 4.600 Grading after first reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  After Board discussion in work session, it was recommended to move this policy from the consent agenda and add it under Board Action item 9.C
Annual Review of Policies/ Revision after first reading
Speaker(s):  Chairman
Rationale: 

Department of Student Services

Policy SP 6.405 - Administering Medication to Student is recommended for revision after first reading

The following Policies up for review with No revisions recommended:

SP# 6.310

SP# 6.311

SP# 6.312

SP# 6.313

SP# 6.314

SP# 6.317

SP# 6.318

SP# 6.320

SP# 6.400

SP# 6.4001

SP# 6.402

SP# 6.403

SP# 6.4081

SP# 6.409

SP# 6.413

 

 

 

Approval of LEA Compliance Report 2018
Approval of Text Book Committee Certification 2018-19
Approval of Title I Purchase of IPads for Houston High School and Riverdale School
Speaker(s):  Meredith Park
Recommended Motion(s):  I move to approve the Title I funds purchase for the HHS Apple order which totals $121,554.00 and the RES Apple order which totals $202,193.70, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Board approval requested for the HHS Apple order which totals $121,554.00 using Title I dollars.

The iPads will be used by classroom teachers to enhance instruction through interactive learning. The iPads will interface with the Apple TV’s in classrooms to display lessons and instructional materials

Board approval requested  for the RES Apple order which totals $202,193.70.  These are Title I funds and the iPads will be used by students. This will increase one-to-one technology in the primary grades as part of the district initiative and the school-wide plan. This technology will enhance reading and math instruction, remediation and enrichment.

Miscellaneous FY 2018-19 Budget Amendments # 11 & 12
Speaker(s):  Kevin Jones
Approval of Auditors for Student Activity Fund 2018-19
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the contract with Watkins Uiberall to perform the school activity fund audit for the 18-19 fiscal year, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Note that the fee has increased by $775

 

Stop Loss Insurance Renewal 2018-19
Speaker(s):  Dan Haddow
Recommended Motion(s):  I move to approve the American Fidelity as the carrier for the Stop Loss Insurance for 2018-2019, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
BOARD ACTION ITEMS
Speaker(s):  Chairman
Cell Phone Tower at Dogwood Elementary School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the Option and Land Lease Agreement with Tower Ventures for the addition of a cell phone tower at Dogwood Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Option and Land Lease Agreement with Tower Ventures for the addition of a cell phone tower at Dogwood Elementary School, passed with a motion by Mrs. Amy Eoff and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Absent
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Architectural and Engineering Services for the Boiler/Chiller Renovation Project at Riverdale School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the proposal from Renaissance Group to provide architectural and engineering services for the boiler/chiller renovation project at Riverdale School, in the amount of $280,000, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the proposal from Renaissance Group to provide architectural and engineering services for the boiler/chiller renovation project at Riverdale School, in the amount of $280,000, passed with a motion by Mrs. Amy Eoff and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Absent
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
FF&E for Forest-Hill Elementary School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve amendment number 10 to our existing contract with A2H to provide professional services for FF&E at Forest-Hill Elementary School, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve amendment number 10 to our existing contract with A2H to provide professional services for FF&E at Forest-Hill Elementary School, passed with a motion by Ms. Lisa Parker and a second by Mrs. Rebecca Luter.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Absent
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
FF&E for Administrative Building
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve amendment number 11 to our existing contract with A2H to provide professional services for FF&E at the new administrative building, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve amendment number 11 to our existing contract with A2H to provide professional services for FF&E at the new administrative building, passed with a motion by Mrs. Rebecca Luter and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Absent
  • Mrs. Betsy Landers: Yea
  • Mrs. Rebecca Luter: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Announcements
Speaker(s):  Chairman
Rationale: 

Fall Break for our schools - October 8-12, 2018

Next Board Meeting - Monday October 29 at City Hall

Check GMSD website for current date/time of meetings

Discussion: 

Chaiman Landers made the following announcements;

October 8-12, 2018 - Fall Break for GMSD schools

October 29, 2018 - Next Board Business Meeting and work session

Adjournment
Speaker(s):  Chairman
Discussion:  The Meeting was adjourned with consensus at 7:12 pm
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