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1. Call to Order
Speaker(s):
Chairman
Discussion:
Chairman Betsy Landers called the meeting to order at 6:34 pm
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2. Moment of Silence
Speaker(s):
Chairman
Discussion:
Chairman Betsy Landers called for a moment of silence
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3. Pledge of Allegiance
Discussion:
Vice-Chairman Linda Fisher led the Pledge of Allegiance
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4. Approval of Agenda
Speaker(s):
Chairman
Recommended Motion(s):
I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:
Amendments: 1. Add Board Action item 9.H Approval of Special Course Application 2018-19 GMSD Humanities
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The following amendment was recommended by the Board after discussion in the work session, - Applrov |
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5. Recognition and Awards
Speaker(s):
Chairman
Rationale:
The Chairman announced a brief break in the session, from 7:02 pm to 7:13 pm to facilitate Tenure Celebration Reception and taking pictures of the Students who were recognized.
Discussion:
Recognizing Tenure Recipients (26 Certificated Staff Members), All-West Choir, Strings, and Band Students, and the HHS State Runner UP Girls Basketball Team:
ALL-WEST RECOGNITIONS
Each year, musical education associations put on large performances to showcase off all the great things that are happening with music education in West Tennessee. We call this All-West for short. The most talented and rehearsed players are selected to participate in honor bands to work with guest conductors of great skill and prestige.
Tonight, the Germantown School Board of Education has the great pleasure of recognizing the following students:
RES Band Cindy Liu Amy Jackson Alex Rivas Meghana Balabhadruni Teacher Brent Hopper
RES Orchestra Seung Yeun Joo (“Sun-young – Jew”) Andrew Chiang (“Chee-ang”) Teacher Stephen Short
HMS Choir Kairavi Gardé Mae Sistrunk Teacher Zach Alverson (won’t be present)
Houston High School CHOIR All West Members
HHS Basketball We could not be more proud that this year, the Houston High School Varsity Women’s Basketball Team made it to the big state championship game—the first basketball team to make back-to-back trips to the championship level in Houston history. The first team to make it to the championship game—and were named this year’s state runner up.
This season was exciting. The team went undefeated in the district regular seasons, district championships, region championships, sectional championships and tournaments, with an overall record of 56-10 across two seasons.
Last year, they made it into the Final Four and this year took second place at the state level. As the first Memphis area municipality to make it to the big championship game,
This team has a large number of very talented players-- star players--and we are proud of the work of their dedicated coaches to help forge the championship team that appear before us tonight.
Kelsey Trice Jayla Hemingway Madison Griggs Melisa Carter Dariya Barnes Destinee Wells Zipporah Davis Tatiana Gary Annabelle Woodlief Kennedy Trice Taylor Coleman Hannah Powell
Coaches: Ben Moore Randy Forrester Kevin Weaver Monica Thomas Megan Kerutis
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6. REPORTS
Speaker(s):
Chairman
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6.A. TLN Update (Tennessee Legislature)
Speaker(s):
Suzanne Jones
Discussion:
· This session of the General Assembly is coming to a close. The finalization of the Budget is one of the last items on the agenda.
· This session was successful in passing some long term fixes – which benefit everyone – Teachers to Administration to School Boards. Some of the larger items which were passed are:
o Funding of RTI2 Positions, HB 501/SB 481 - As introduced, adds funding for three Response to Instruction and Intervention positions within each public school to the BEP calculation – this is recurring funding
o Moratorium on State Testing, HB 1855/SB 1806 - As introduced, prohibits the department and the state board of education from mandating assessments for any grades or subjects beyond those mandated during the 2016-2017 school year until the 2021-2022 school year.
o District Data Verification, HB 1577/SB 1805 - As introduced, requires the department of education to create a process that provides LEAs at least 15 days to verify and correct assessment and accountability data prior to the data's release; requires the state board of education to develop a policy identifying the data subject to review by LEAs
o Teacher Licensure, HB 1549/SB 1804 - Teachers, Principals and School Personnel - As enacted, exempts certain supervisors, principals, and public school teachers from having to take an assessment to advance or renew a teaching license under certain circumstances.
· As I mentioned in my last report, The Department of Education reconvened its Task Force on TNReady. The task force released is recommendations for 2018-2019 last week. The following are the recommendations: o Eliminate the TNReady chemistry end-of-course exam; instead, the department will provide a chemistry test form as an option for local administration and scoring o Eliminate the TNReady English III end-of-course exam; additionally, the department will prioritize adding a statewide dual credit English composition option that will be available beginning in 2019-20 o Collaborate with the Tennessee Board of Regents to use the TNReady U.S. History end-of-course exam as a dual credit exam and help students earn college credit from their TNReady score · In addition, next year the department will: o Eliminate the stand-alone field test for at least the next two years o Reduce time on the TNReady English language arts exam in grades 3 and 4 to make it a combined 78 minutes shorter; the department will still generate scores across all four performance levels
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6.B. Chairman's Report
Speaker(s):
Betsy Landers
Discussion:
There was no report presented at this time.
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6.C. Financial Report
Speaker(s):
Kevin Jones
Attachments:
()
Discussion:
Chief Financial Officer Kevin Jones reported the Total Assets and Total Liabilities and Fund balances.
SCHOOL OPERATING FUND Property tax revenue collections totaled $6.3 million for the month. This represents 40% of the total budgeted. $6.5 million in cash was transferred to the Local Government Investment Pool for investing.
CAFETERIA FUND A $50K profit was reported y-t-d.
HEALTH INSURANCE FUND The IBNR (incurred but not reported) was decreased by $176K, which resulted in a decrease in medical claims expense. The IBNR represents the claims lag in reporting claims as of December 31, 2017.
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6.D. Superintendent's Report
Speaker(s):
Jason Manuel
Discussion:
Superintendent Manuel presented to the Board the challenges ahead and need for additional local funding to support Excellence.
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7. Citizens to be heard
Speaker(s):
Chairman
Discussion:
The following Citizens voiced their concerns regarding the apparent lack of transparency with the building of a Water Tower near the new school and how this potentially may impact property values.
- Brian Curry, 9321 Hollow Creek Cove, Germantown TN 38138 - Wade Walker, 9290 Hollow Creek Cove, Germantown TN 38138 |
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8. CONSENT AGENDA
Speaker(s):
Chairman
Recommended Motion(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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8.A. Approval of the Minutes
Speaker(s):
Chairman
Rationale:
Minutes from 3.19.18 Board Meeting
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8.B. Annual Review/ Revision of Policies after Second reading
Speaker(s):
Cabinet
Rationale:
Academic Advancement The following policies have been reviewed and require NO revisions at this time: IP 4.300 Extracurricular Activities IP 4.301 Interscholastic Athletics IP 4.302 Field Trips, Excursions, Competitions IP 4.406 Use of the Internet IP 4.407 School and System Websites IP 4.600 Grading (We will be revising at an upcoming meeting to include attendance for exam exemption.) IP 4.602 Honor Roll, Awards & Class Ranking IP 4.700 Testing Programs
The following policies have revisions and will be presented for board approval after first reading IP 4.206 Special Programs (Attached) IP 4.603 Promotion and Retention (Attached) IP 4.605 Graduation Requirements (Attached) IP 4.605.1 High School Diplomas (Wish to delete and merge with IP 4.605) (Not attached – combined with IP 4.605) IP 4.606 Graduation Activities (Attached)
Department of Exceptional Children attached policy IP 4.613 Programs for students with disabilities– changes and final version for review. Reason for changes – sections redundant to other policies and give further descriptors to Homebound Instruction. Human Resources March HR Policy Review: No changes recommended at this time (Please see HR Policy 5.116; Line 17-spacing error) |
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8.C. Annual Policy Review/ Revision after First Reading
Speaker(s):
Cabinet
Rationale:
Academic Advancement The following policies have been reviewed and NO Changes recommended;
IP 4.209 Alternative Credit Options IP 4.210 Credit Recovery IP 4.211 Work-Based Learning Program IP 4.502 Parental and Family Involvement IP 4.604 Credit for Prior Courses IP 4.608 Awarding of Credits IP 4.606 Graduation Activities IP 4.804 Religious Content of Courses
Human Resources The following policy has been reviewed and NO Changes recommended; HR 5.602 Staff Time Schedules
Operations Policy SS 3.202 Emergency Preparedness Plan is recommended for revision - First reading The following policies have been reviewed and NO Changes recommended; SS 3.400 Student Transportation Management SS 3.401 Scheduling and Routing SS 3.600 Insurance Management SS 3.201 Safety SS 3.2022 District ERP SS 3.205 Security
Attachments:
()
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8.D. Tenure recommendation Spring 2018
Speaker(s):
Dan Haddow
Attachments:
()
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9. BOARD ACTION ITEMS
Speaker(s):
Chairman
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9.A. Transportation RFP Award
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve the awarding of RFP #FY180020 to Durham School Services for bid alternate #2, for a 3 year contract beginning August 1, 2018 continuing through July 31, 2021, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.B. Maintenance Contract Extension
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve a one year contract extension with GCA Maintenance in the amount of $455,349.30 beginning July 1, 2018 continuing through June 30, 2019, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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9.C. Bid Award for Houston High School Painting
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve the awarding of bid #GMSD2018-005 for Houston High School Contract Painting in the amount of $706,178 to Savage Brothers, Inc., passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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9.D. Bid Award for Farmington Ceiling Tile/Grid Replacement
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve the awarding of bid #GMSD2018-006 for Farmington Elementary Ceiling Tile/Grid Replacement, including the bid alternate for LED Lighting Replacement, in the amount of $501,345, to A&B Construction Company, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.E. Custodial Contract Extension
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve a one year contract extension with American Facility Services in the amount of $660,000 beginning June 1, 2018 continuing through May 31, 2019, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.F. Contract Approval for Forest Hill Irene Road Improvements Project
Speaker(s):
Josh Cathey
Recommended Motion(s):
I move to approve the contract for sale and purchase of real estate and easements for the Forest Hill Irene Road Improvements Project, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.G. First reading GMSD FY 2018-19 General Fund Budget
Speaker(s):
Kevin Jones
Recommended Motion(s):
I move to approve the GMSD FY 2018-2019 General Fund Budget after first reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Discussion:
Superintendent Jason Manuel highlighted the important features of the GMSD FY 2018-2019 Budget and thanked the Chief Financial Officer Kevin Jones, Communications Coordinator Kate Crowder and the entire Cabinet members for teaming up to present a great budget for the upcoming school year.
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9.H. Approval of Special Course Application GMSD Humanities 2018-19
Speaker(s):
Meredith Park
Recommended Motion(s):
I move to approve the Special Course Application GMSD Humanities 2018-19, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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10. Announcements
Speaker(s):
Chairman
Rationale:
Upcoming events:
Check out the GMSD website for more information
Discussion:
Superintendent Jason Manuel informed on the Bid Opening for the Construction of the New Elementary School and Central Office building, scheduled for tomorrow April 17 at 3:00 pm. He also said that this may require a Special Call Meeting to approve the Bid. Board Member Amy Eoff said that she will be attending the TSBA Safety Summit along with Board Member Lisa Parker in Nashville on April 18. Board Member Suzanne Jones invited all to attend the GMSD Color Run on April 29. |
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11. Adjournment
Speaker(s):
Chairman
Discussion:
The meeting was adjourned with consensus at 8:18 pm.
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