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March 19, 2018 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Betsy Landers called the meeting to order at 6:38 pm
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Betsy Landers called for a moment of silence
3. Pledge of Allegiance
Discussion:  Board member Suzanne Jones led the Pledge of Allegiance
4. Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda as amended, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

After discussion in the  work session, the Board recommended two amendments to the agenda,

1. Remove CIP List - 9E from Board Action items

2. Move Tenure Approval - Consent item 8B to Board Action item 9E


5. Recognition and Awards
Speaker(s):  Chairman
Discussion: 

Her are the 3 Teacher of the Year  award winners for tonight’s meeting:

 

Courtney Berggren – Grades PreK – 4

 

Shannon Ward – Grades 5 - 8

 

Michael Robinson – Grades 9 – 12

Riverdale Band

Cindy Liu

Andersen Howard

August Clawson

Alexander Rivas

Kyle Duke

Riane Bayne

Amy Jackson

Chad Cocroft

Emma Henager

Teacher Brent Hopper

 

Houston Middle School

Sophia Cheng
Daniel Uh
Andrew Carter
Ashley Yan
Megha Parikh
Anissa Pokorny
Will Steen
Matt Wells
Alexandra Jankov
Neil Jeevan
Nathan Terry
Jayden Robins
Martin Carodine
Tess Enemark
Ronak Karuhatty
Adam Eoff
Paige Plemel
Thomas Morse
Hari Rajidurai
Win Morse
Elizabeth Seymour
Claire Ryu
Upi Shanker

Andrew Hoffman
Sarah D’Souza
Patrick Flaherty
James Kwak
Ella Jaggar
Chandni Karuhatty
Hank Fleming
Eric Xie
McKenly Carodine
Jenna Cho
Yuka Yang
John Thomas
Ean Lahiri
Smayan Sompalli
Alexander Leschhorn
Skyler Plunk
Chancellor Reynolds
Hashim Tiwana

Teacher Spencer Nesvick

 

 

 

 

 

 

 

 

 

 

 

 

Houston High School

Numair

Ahmed

Max

Arnold

Megan

Aronson

Miguel

Auvert

Abby

Ayers

Dane

Banderob

Abigail

Bang

Aaron

Bardos

Steve

Belles

Charlie

Borgsmiller

Jackson

Boutwell

Charles

Boyd

Graham

Brown

Sam

Cai

Francisco

Cano

Colin

Cantwell

Avery

Carrico

Maya

Chambers

Samantha

Clifford

Jason

Clifford

Emma

Coons

Bo

Cotton

Nolan

Cychowski

Morgan

Dorsey

Brenin

Douglas

Kyle

Duke

Haley

Eskins

Nicole

Fan

Luke

Ferguson

Virginia

Folse

Elliot

Frankel

Megumi

Fujii

 

Avani

Garde

Major

Glen

Taylor

Hartman

Reagan

Hayes

Kylan

Hebron

Phillip

Hill

Nikita

Iyer

Jaime

Kim

Ashley

Kim

Drew

Kloek

Josh

Lewis

Amy

Li

Sam

Lumsden

Jesse

McAnally

Andrew

Morse

Matt

Moskowitz

Maria

Ornelas

Roshan

Parikh

Sylvan

Paul

Amelia

Pi

Kevin

Prasse

Kyle

Rains

Noah

Shin

James

Sowell

Layne

Thomas

Devesh

Tupkar

Abbey

Woeller

Cayla

Woodard


6. REPORTS
Speaker(s):  Chairman
6.A. TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

·      This session of the General Assembly is coming to a close.  Final calendar for the Senate Education Committee will be next week and other House Committees will have their final calendars in the next weeks.  The following is an update on key bills/resolutions I mentioned last month which we covered with our Legislators during our Day on the Hill. 

o   SB2610/HB2474 (Gresham/Moody) - As introduced, extends eligibility for an individualized education account to any student with an individualized education program (IEP).  This bill would apply to all "Gifted" students as defined which is about 40% of our student population.  We believe this bill brings us back to the slippery slope of vouchers.  Having spoken to Rep. Mark White who serves on one of the House Education Committees, it does not appear that this bill will gain traction in the House.  This bill has been placed on the House Education Administration and Planning Subcommittee and Senate Education Committee agendas for this week. 

 

o   SB2196/HB2272 (Pitts/Swann) - As introduced, requires LEAs to employ one licensed social worker in each school that conducts classes in any grade from kindergarten through grade 12.  We support this bill as long as it is fully funded and not passed as an unfunded mandate or partially funded (as RTI was).  It was decided that a Study should be performed on the benefits of having licensed social workers in schools before this bill is pursued.

 

o   Senate Resolution 0593 (Haile) - directs the Tennessee Advisory Commission on Intergovernmental Relations to study the overall effects on public education relative to having multiple school districts operating in the same county.  We are concerned with the direct of this resolution and the amount of work and money which could be involved in a Direct Study which would investigate an operating procedure which is effectively working not only within our state, but across the nation as well.  This resolution will be on the Senate Education Committee agenda this week.  There will be an amendment proposed to strengthen the language of the study if the resolution gains traction.

 

·      The Department of Education has reconvened its Task Force on TNReady.  The task force is focusing on ways to reduce the time and amount of tests for our students.  I attended the Task Force meeting on February 26th.  Discussion time was focused on the amount of testing in the 11th grade.  The next meeting is in April.

 

·      The Tennessee Board of Education added 2 new members from Shelby County late last year.  The Superintendent and I met with Lang Wiseman in early March and we will meet with Darrell Cobbins next week.  We are connecting so that the Local School Board voices are brought to the Board of Education meetings and so that we can better understand any potential policy changes. 

 

6.B. TSBA SCOPE Report
Speaker(s):  Linda Fisher
Discussion: 

TSBA Scope Conference

 

TN School Board Association holds the Student Congress on Policies in Education annually where school board sends student delegates. TSBA conducts the congress to obtain student input on issues facing boards of education. Over 350 students from around the state took part in small group mock school board meetings and group discussions centered on delaying school start times.

 

Students then debated and voted on the following policies:

 

·     Student information shall be shared without parent permission. Students passed this policy.

·     Corporal punishment shall be banned from all schools.

Students voted against banning corporal punishment.

·     All students shall pass a civic exam to graduate.

Students passed that students taking a civic exam.

·     Cyberbullying shall be a zero-tolerance offense.

Students voted against cyberbullying being a zero-tolerance offense.

 

I attended as a group facilitator and would like to recognize Houston High students that represented our district at the congress:

 

Carson Lubin

Nwdainobi (Dinobi) Onyeagocha On ye go cha

Meredith Kreitz

Holden Brewer

6.C. Chairman's Report
Speaker(s):  Betsy Landers
Discussion: 

Chairman Betsy Landers briefed as follows,

  • Performance of "Curtains" by Houston High School students
  • Attended the National PTA Legislative Conference in Washington DC that  focused on School Safety
6.D. Financial Report
Speaker(s):  Kevin Jones
Discussion: 

Superintendent Jason Manuel delivered the Financial report in the absence of Chief Financial Officer Kevin Jones.

He gave the following update to the Board,

Revenue and Expenses Statement, Balance Sheet as of period ending 2.28.18

SCHOOL OPERATING FUND

Property tax revenue collections totaled $4.0 million for the month.  This represents 25% of the total budgeted.  $3.5 million in cash was transferred to the Local Government Investment Pool for investing.

 

HEALTH INSURANCE FUND

Medical and pharmacy claims were $486K for the month.  A $277K y-t-d loss is reported in the fund.

 

OPEB TRUST

With the February market fluctuations, a $78K unrealized loss on investments was reported.  The OPEB commission meets March 21 to receive a report in investment performance by US Bank.


6.E. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel presented the following in his report:

  • Transportation- Durham Bus tracker in real time, a secure and good tool for parents
  • ACT Day at Houston High School - Tuesday March 20
  • Power Point Presentation on Testing Window, Four steps to calculate Districts' determinations:
  • Step 1: Minimum Performance Goal
  • Step 2: Achievement Status
  • Step 3: Subgroup Status
  • Step 4: Final Determination
7. Citizens to be heard
Speaker(s):  Chairman
Discussion:  There were no citizens to be heard at this time.
8. CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Linda Fisher and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
8.A. Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Approval of Minutes from the 2.20.18 Board Business Meeting
8.B. Annual Review / Revision of Policies after Second reading
Speaker(s):  Cabinet
Rationale: 

Department of Exceptional Student Education

Revision of Policy IP 4.202 Special Education.This policy now includes/combines SPED Policy IP 4.202 and IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services. Changes reflect requirements within federal and state requirements.

Department of Finance

The following polices are being revised after first reading:

FM 2.201 Line Item Transfer Authority

FM 2.400 Revenues, Gifts, and Bequests - Revised after first reading - see green highlights

FM 2.500 Deposit of Funds

No changes recommended for the following policies:

FM 2.100 Fiscal Management and Goals

FM 2.200 Annual Operating Budget

FM 2.4021 Investment of Idle Funds

FM 2.403 Surplus Property Sales

FM 2.404 School Support Organizations

FM 2.600 Bonded Employees

FM 2.700 Accounting System

FM 2.702 Property Records

FM 2.703 Audits

FM 2.805 Purchasing

FM 2.806 Bids and Quotations

FM 2.808 Purchase Orders

Department of Human Resources

The following policy is being revised (to be consistent with the revised HR Policy 5.201)

-HR 5.200 Separation Practices for Tenured Teachers

-New Policy HR 5.202 Suspensions, Dismissals, Resignations and Retirements of All Persons Who Are Employed in Positions for Which No Teaching License is Required

- Change of Policy number: HR Policy 5.202 Advanced Degrees is being changed to HR 5.204 Advanced Degrees to align with TSBA Policy numbering format.

The following policies have been reviewed and NO changes recommended at this time:

HR 5.102           Professional Employment

HR 5.115           Employee Assignment/Transfer

HR 5.118           Employment Contract

HR 5.301           Certificated Employee Jury Duty

HR 5.302           Certificated Employee Sick Leave

HR 5.303           Certificated Employee Personal and Professional Leave

HR 5.306           Certificated Employee Military Leave

HR 5.601           Conflict of Interest

HR 5.701           Employment of Substitutes

 

8.C. Annual Review/ Revision of Policies after First reading
Speaker(s):  Cabinet
Rationale: 

Academic Advancement

The following policies have been reviewed and require NO revisions at this time:

IP 4.300 Extracurricular Activities

IP 4.301 Interscholastic Athletics

IP 4.302 Field Trips, Excursions, Competitions

IP 4.406 Use of the Internet

IP 4.407 School and System Websites

IP 4.600 Grading (We will be revising at an upcoming meeting to include attendance for exam exemption.)

IP 4.602 Honor Roll, Awards & Class Ranking

IP 4.700 Testing Programs

 

The following policies have revisions and will be presented for board approval after first reading

IP 4.206 Special Programs (Attached)

IP 4.603 Promotion and Retention (Attached)

IP 4.605 Graduation Requirements (Attached)

IP 4.605.1 High School Diplomas (Wish to delete and merge with IP 4.605) (Not attached – combined with IP 4.605)

IP 4.606 Graduation Activities (Attached)

Department of Exceptional Children

attached policy IP 4.613 Programs for students with disabilities– changes and final version for review.

Reason for changes – sections redundant to other policies and give further descriptors to Homebound Instruction.

Human Resources

March HR Policy Review:

No changes recommended at this time

(Please see HR Policy 5.116; Line 17-spacing error)

8.D. Textbook Adoption
Speaker(s):  Meredith Park
Rationale: 

GMSD Textbook Adoption

 

  1. Form ED-2153 Certificate of Adoption - to be signed by the Chair and Superintendent after Board approval (Attached)
  2. Form ED-2099 – Spreadsheet with all state-approved instructional materials for this adoption cycle (Attached)
  3. GMSD Textbook Adoption Results – summary of adoption results (Will present in work session, no attachment)

 

 

8.E. Miscellaneous FY 17-18 Budget Amendments # 28,29,30,31 & 32
Speaker(s):  Kevin Jones
Rationale: 

No. 28 (Title I)

No. 29 (Title II)

No. 30 (Title III)

No. 31 (IDEA Preschool)

No. 32 CTE Teachers – Account coding change

9. BOARD ACTION ITEMS
Speaker(s):  Chairman
9.A. Purchase/lease of teacher laptops, student laptops and iPads
Speaker(s):  John Pierce
Recommended Motion(s):  I move to approve the technology purchases with Apple, Inc. in the amount of $1,476,318.50, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 
  • Continuation of the 1:1 initiative - Mason Grace
  • Deployment timeline - John Pierce
  • Federal fund portion of funding in the Technology Purchase Options document - Meredith Park
  • Projected Reserves, Operating fund’s share of the purchase, and related Budget Amendment #33 - Kevin Jones
Action(s):
I move to approve the technology purchases with Apple, Inc. in the amount of $1,476,318.50. passed with a motion by Mrs. Linda Fisher and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.B. Miscellaneous FY 17-18 Budget Amendment # 33
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the Miscellaneous FY 17-18 Budget Amendment # 33, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Miscellaneous FY 17-18 Budget Amendment # 33, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.C. Riverdale Air Handler Replacement Award
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the purchase and installation of 15 replacement unit ventilators at Riverdale School in the amount of $298,723 with Trane Company, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the purchase and installation of 15 replacement unit ventilators at Riverdale School in the amount of $298,723 with Trane Company, passed with a motion by Ms. Lisa Parker and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.D. HHS Field House
Speaker(s):  Chairman
Recommended Motion(s):  I move that Board of Education approve GMSD make a matching donation of $1,000,000, giving $300,000 to a Fine Arts Facility and $700,000 to a Field House, over a period of five (5) years, in increments of $200,000 annually. The donation will only be made pending the City of Germantown and the private donor meeting the obligation of matching the District’s contribution, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move that Board of Education approve GMSD make a matching donation of $1,000,000, giving $300,000 to a Fine Arts Facility and $700,000 to a Field House, over a period of five (5) years, in increments of $200,000 annually. The donation will only be made pending the City of Germantown and the private donor meeting the obligation of matching the District’s contribution, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Fine Arts and Field House/Concession Facilities

 

 

·       At the beginning of the school year, the Board was ask to approve a community group’s effort to raise approximately 4 million dollars to build both a Fine Arts Facility, as well as a Field House for Houston High

 

·       Over the last five (5) years, GMSD has worked diligently to build partnerships within our community. We have successful involved the entire community in making our district into the success it is today.

 

·       One of those opportunities presented itself this fall as the group seeking to raise funds for a new fine arts facility and field house at HHS

 

·       An individual donor stepped forward – offering to donate 1 million dollars, with the stipulation that the donation was a matching opportunity for both GMSD and the City of Germantown.  The 1 million offer breaks down the donation as follows:  $300,000 to a Fine Arts Facility and $700,000 to a Field House/Concession Facility

 

·       As a Board, we are well aware of the numerous deferred maintenance projects that our district currently has – and we will be aggressively pursuing those, as we do each year.  We will be discussing our needs with the Financial Advisory Committee, as well as Board of Mayor and Aldermen.

 

·       The Board has taken the chance to discuss this opportunity and its potential impact on our district at two successive work sessions – and  also being mindful of our deferred maintenance needs.

 

·       However, this donor opportunity presents GMSD with the unique chance to leverage a community partnership to benefit our Houston High students and by extention our entire community.

 

·       With that in mind:

 

I move that Board of Education approve GMSD make the matching donation of $1,000,000, giving $300,000 to a Fine Arts Facility and $700,000 to a Field House/Concession Complex, over a period of five (5) years.  The donation will be made pending the City of Germantown and the private donor meeting the obligation of matching the District’s contribution.

 

 


9.E. Approval of Tenure List
Speaker(s):  Dan Haddow
Recommended Motion(s):  I move to approve to grant tenure to the recommended teachers listed for 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve to grant tenure to the recommended teachers listed for 2017-18, passed with a motion by Mrs. Linda Fisher and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10. Announcements
Speaker(s):  Chairman
Discussion: 

Superintendent Jason Manuel congratulated the Houston High Girls Basket Ball team for reaching the finals for the first time in the History of Houston High and said that they will be recognized at the April 16 Board Meeting.

Chairman Betsy Landers made the following announcements,

  • Please visit the GMSD Website for the Calendar of events to see the opportunities and upcoming events in various schools
  • April 11 - Work Session on GMSD FY 2018-19 Budget
  • April 16 - Work Session and Regular Board Business Meeting
11. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 7:32 pm
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