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February 20, 2018 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Betsy Landers called the meeting to order at 6:34 pm
Moment of Silence
Speaker(s):  Chairman
Discussion: 

Chairman Betsy Landers requested the audience to join in a moment of silence in honor and memory of the victims and their families in Parkland, Florida  School Shooting Tragedy with deep sympathy, thoughts and prayers.

Pledge of Allegiance
Discussion:  Board member Lisa Parker led the Pledge of Allegiance
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Recognition and Awards
Speaker(s):  Chairman
Discussion: 

Superintendent Jason Manuel recognized the following Students and Staff,

ALL-WEST RECOGNITIONS

Each year, musical education associations put on large performances to showcase off all the great things that are happening with music education in West Tennessee.  We call this All-West for short.

The most talented and rehearsed players are selected to participate in honor choirs to work with guest conductors of great skill and prestige.  

 
This year, in our district placed 173 students in All-West Choirs, Bands, and Orchestras.  This is an increase from last year and a testament to the hard work of our music teachers and students. This spring, we will be recognizing All-West students at each school board meeting.

 

Riverdale Choir

Members who made All-West

 

Colby Corkran

Abby Hetherington

Kate Schoggen (pronounced like school)

Emily Woelke

Teacher: Katie Caudle

CHEERLEADING CHAMPIONS

Our cheerleading teams exemplify the Germantown Municipal School District athletic spirit and prowess in the nation.  There is no question that competitive cheerleading is a physically demanding sport. Our teams incorporate elements of dance, tumbling, and gymnastics to create performance routines. For some of our squads, at the very minimum, cheerleaders must be able to do a standing back handspring and a standing back tuck, which is a flip with no hands. In order to compete at the level that our cheerleaders do each year, they must train extremely hard.  They are no stranger to national victories—and this year is no exception.  Congratulations to all of our cheerleaders.

 


HMS Cheer Team

National Champions

2nd Place in Worlds


 

Adley Aaron

Marina Bailey

Meredith Bronson

Elisabeth Burke

Caroline Campbell

Madison Carey

Joydyn Causey

Ava Kate Christopher

Emma Davis

Emily Erhardt

Hannah Griffin

Savannah Hardin

Isabelle Hirsch

 

 

 

 

 

Emma Johnson

Avery Kilpatrick

Ava Lesley

Sophie Lewis

Miller Makinster

Caroline Nunnery

Anna Thomas Pate

Caroline Reardon

Erin Remorque

Easyn Secrist

Camryn Tillie

Anna Vaughan

Anna Claire Weske

Gabby West

Virginia Williams

Teacher: Betsy Spurlock

Coach: Chris Crabtree

 


HHS Silver Team

 

2nd in National JV Non-tumbling Division

World Champions

 

Ashlyn Bialowitz

Sydney Caldwell

Morgan Davis

Kaitlyn Dozier

Paige Foster

Ashton Gary

Caroline Grisanti

Catie Grusin

Maddie Heinz

Audrey Hill

Abbie Lamberth

Olivia Litvin

Gracie Makinster

Sophie Nipp

Jordan Oxendine

Jaidah Phillips

Elizabeth Reents

Kendyl Sorin

Lauren Swiger

Katlyn Williamson

Josie Woody

Katie Upton

Addie Williams

Teacher: Melissa Gray

Coach: Chris Crabtree

 

 

 

Houston High School Black Team

 

Super Varsity National Champions

World Champions 

 

Gracie Allen

Allie Bates

Lauren Burke

Keagan Chalifoux

Carsyn Childress

Michala Hartzell

Delaney Hayes

Mayci Jobes

Caroline Jones

Kennedy Kuhn

Brooke Lawson

Liza Lesley

Madeline Lewis

Malena Long

Neely Makinster

Taylor Mills

Abby Mullahey

Addi Newby

Emma Nicell

Joslyn Primicias

Abbi Grace Rogers

Olivia Scaramastro

Madeline Sells

Hattie Williamson

Cayla Yancy

Teacher: Melissa Gray

Coach: Chris Crabtree

 

Chairman Betsy Landers announced a break from 6:41 pm until 6:56 pm to enable the recognized members to take pictures with the Board and the Superintendent

 

REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

·      Our Board and the Superintendent attended the TSBA – Day on the Hill on February 12th and 13th.  It was a great trip and we were able to attend 3 committee meetings and meet with 6 of our Legislators.  As we only get about 15 minutes with each Legislator, we focused on discussion on several key bills/resolution. 

o   SB2610/HB2474 (Gresham/Moody) - As introduced, extends eligibility for an individualized education account to any student with an individualized education program (IEP).  This bill would apply to all "Gifted" students as defined which is about 40% of our student population.  We believe this bill brings us back to the slippery slope of vouchers.  Having spoken to Rep. Mark White who serves on one of the House Education Committees, it does not appear that this bill will gain traction in the House. 

 

o   SB2196/HB2272 (Pitts/Swann) - As introduced, requires LEAs to employ one licensed social worker in each school that conducts classes in any grade from kindergarten through grade 12.  We support this bill as long as it is fully funded and not passed as an unfunded mandate or partially funded (as RTI was). 

 

o   Senate Resolution 0593 (Haile) - directs the Tennessee Advisory Commission on Intergovernmental Relations to study the overall effects on public education relative to having multiple school districts operating in the same county.  We are concerned with the direct of this resolution and the amount of work and money which could be involved in a Direct Study which would investigate an operating procedure which is effectively working not only within our state, but across the nation as well.  

 

 

·      The Department of Education has reconvened its Task Force on TNReady.  They added Rep. Mark White as a member.  They met for the first time on December 11th and had their second meeting on Friday, January 19th.  I will be attending their 3rd meeting in Nashville on February 26th.  Based on discussions with Rep. White during our Day on the Hill, the task force is focusing on ways to reduce the time and amount of tests for our students.

 

·      The Tennessee Board of Education added 2 new members from Shelby County late last year.  The Superintendent and I will be meeting with them in the next several weeks to understand their role and how we might connect so that the Local School Board voices are brought to the Board of Education meetings and so that we can better understand any potential policy changes. 

 

Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

·      Attended with Education Work Group for the city of Germantown – 2/1

 

-   The group is comprised of City department representatives and the GMSD Cabinet

 

·      Attended the Education Commission’s annual Battle of the Brains – 2/3

 

-   It was a terrific day!  We had seven (7) teams competing, with the winning team coming from Houston High.  The projects these students entered were amazing – we are very blessed to have such amazing talent in our schools.

 

·      Participated in GMSD Community Tour Day – 2/7

 

-   Again, an amazing day to show off our award-winning school system.  Participants included prospective students and their families, as well as interested community members. 

 

·      Met with the Superintendent, Mayor Palazzolo and City Administrator, Patrick Lawton – 2/8

 

-   To discuss the district’s upcoming year and associated projects.

 

·      Took part in the Leadership Germantown’s Class of 2018 Education Panel – 2/7

 

-   This has become an annual opportunity to speak with the newest Leadership Class about the school system, the great things we are accomplishing and our future projects.   Our thanks to Alderman Mary Anne Gibson for arranging this opportunity for the Superintendent and the entire Board.

 

·      Participated in Tennessee School Boards Association’s Day on the Hill in Nashville – 2/12-213

 

-   Ms. Jones, as our TLN chair will cover this in detail.  It was a wonderful day and a great opportunity to advocate for our teachers and students.

 

·      Spent Valentine’s Day at Dogwood Elementary – 2/14

 

-   Had the chance to read to Mrs. Dancy’s classroom – one of my tour guides was Ms. Parker’s granddaughter, Adison. Toured the school and had the opportunity to meet many of the amazing teachers at Dogwood.  Enjoyed a luncheon with Principal Price, a several of the staff , PTO leaders, and most importantly, four terrific students from the 4th and 5th grades. 

 

Financial Report
Speaker(s):  Kevin Jones
Discussion: 

REPORT TOTAL ASSETS AND TOTAL LIAB AND FUND BAL

 

SCHOOL OPERATING FUND

Property tax revenue collections totaled $2.8 million for the month.  This represents 18% of the total budgeted.  The majority of property tax revenues is received during the months of January, February, and March.  $2 million in cash was transferred to the Local Government Investment Pool for investing.

 

CAFETERIA FUND

ARAMARK reports a $105K profit y-t-d.

 

OPEB TRUST

The District’s annual OPEB contribution of $735K was made during the month as determined by our actuary.

Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel briefed on the following;

  • All State required drills being conducted at the schools to be in compliance (from Letter sent to parents from Superintendent & Board Chair)
  • To have more balanced drills for school shooting events (since more number of kids lost in school shooting compared to last school fire in 1950s)
  • With City partnership, SROs in each school and Lt. Schiel at the District overseeing all SROs stationed in each schools
  • Safety precautions and how to be proactive and improve the process further being discussed with the Principals
  • Procedures currently in place:
  • District emergency preparedness plan
  • Individual School emergency preparedness plan
  • Front desk check point in each school with Raptor system for background check
  • Security alarm
  • District wide communication radio system
  • Cameras in all schools
  • Anonymous Alert system – sends messages instantly to Superintendent and Cabinet cell phones
  • Email monitoring system to filter unusual messages

 

  • Will work with Administrators to find out how to improve the process during a transition or class parties where a group of visitors are dealt with
  • Will work with Lt. Schiel on increasing preparedness and will communicate to parent in the next few months regarding how they can be trained to deal with kids on the home front
Citizens to be heard
Speaker(s):  Chairman
Discussion: 

The following citizen voiced concerns on School safety issues after the recent shooting tragedy in Parkland, Florida,

Natalie Williams - 8049 Neshoba Road, Germantown TN 38138

CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Linda Fisher and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Minutes from 1.29.18 Board Meeting
Annual Policy Review - Revision of Policy SBO 1.101 and HR 5.201 after second reading
Speaker(s):  Chairman
Rationale: 

 

 

January Policy Review - No Changes recommended

Office of Superintendent/School Board

SBO 1.601         Administrative Procedures

SBO 1.602         Administrative Committees

SBO 1.603         Administrative Reports

SBO 1.700         Goals

SBO 1.701         School District Planning

SBO 1.703         School Attendance Areas

SBO 1.704         Charter Schools

SBO 1.800         School Calendar

SBO 1.802         Section 504 and ADA Grievances Procedures

SBO 1.803         Tobacco-Free Schools

SBO 1.804         Drug-Free Workplace

SBO 1.805         Use of Electronic Mail (E-Mail)

SBO 1.806         Advertising and Distribution of Materials in the Schools

SBO 1.808         Registered Sex Offenders

 

Human Resources

HR 5.113           In-Service and Professional Learning Opportunities

HR 5.114           Personnel Records

Revision Recommended for the following:

HR 5.201           Separation Practices for Non-Tenured Teachers

Annual Review / Revision of Policies after first reading
Speaker(s):  Cabinet
Rationale: 

Department of Exceptional Student Education

Revision of Policy IP 4.202 Special Education.This policy now includes/combines SPED Policy IP 4.202 and IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services. Changes reflect requirements within federal and state requirements.

Department of Finance

The following polices are being revised after first reading:

FM 2.201 Line Item Transfer Authority

FM 2.400 Revenues, Gifts, and Bequests

FM 2.500 Deposit of Funds

No changes recommended for the following policies:

FM 2.100 Fiscal Management and Goals

FM 2.200 Annual Operating Budget

FM 2.4021 Investment of Idle Funds

FM 2.403 Surplus Property Sales

FM 2.404 School Support Organizations

FM 2.600 Bonded Employees

FM 2.700 Accounting System

FM 2.702 Property Records

FM 2.703 Audits

FM 2.805 Purchasing

FM 2.806 Bids and Quotations

FM 2.808 Purchase Orders

Department of Human Resources

The following policy is being revised (to be consistent with the revised HR Policy 5.201)

-HR 5.200 Separation Practices for Tenured Teachers

-New Policy HR 5.202 Suspensions, Dismissals, Resignations and Retirements of All Persons Who Are Employed in Positions for Which No Teaching License is Required

- Change of Policy number: HR Policy 5.202 Advanced Degrees is being changed to HR 5.204 Advanced Degrees to align with TSBA Policy numbering format.

The following policies have been reviewed and NO changes recommended at this time:

HR 5.102           Professional Employment

HR 5.115           Employee Assignment/Transfer

HR 5.118           Employment Contract

HR 5.301           Certificated Employee Jury Duty

HR 5.302           Certificated Employee Sick Leave

HR 5.303           Certificated Employee Personal and Professional Leave

HR 5.306           Certificated Employee Military Leave

HR 5.601           Conflict of Interest

HR 5.701           Employment of Substitutes

 

Approval of Sale of Surplus items
Speaker(s):  John Pierce
Recommended Motion(s):  I move to approve the sale of surplus items in the list presented on 2.20.18, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
School fees and activity costs
Speaker(s):  Kevin Jones
Rationale: 

Changes/additions are highlighted in yellow

 

BOARD ACTION ITEMS
Speaker(s):  Chairman
MOU with the City of Germantown for the GMSD Administrative Building
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve the MOU between the City of Germantown and the Germantown Municipal School District to fund the construction of a Central Office/ Administrative Building, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the MOU between the City of Germantown and the Germantown Municipal School District to fund the construction of a Central Office/ Administrative Building, passed with a motion by Ms. Lisa Parker and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Modification of 2018-19 Instructional Calendar
Speaker(s):  Meredith Park
Recommended Motion(s):  I move to approve the modifications to the GMSD 2018-19 Instructional Calendar, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  All changes/ modifications are highlighted in blue
Action(s):
I move to approve the modifications to the GMSD 2018-19 Instructional Calendar, passed with a motion by Mrs. Linda Fisher and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Approval of purchase and installation of rooftop HVAC units at Farmington Elementary School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the purchase and installation of replacement HVAC rooftop units, exhaust fans, and hoods at Farmington Elementary School in the amount of $599,445 with Trane Company, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the purchase and installation of replacement HVAC rooftop units, exhaust fans, and hoods at Farmington Elementary School in the amount of $599,445 with Trane Company, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Announcements
Speaker(s):  Chairman
Discussion: 

Chairman Betsy Landers announced the following;

Houston High Theater Performance shows opens this friday 7 pm

March 1 - Work session to discuss CIP

March 12 - 16 - Spring Break for GMSD Schools

March 19 - Next Board work session and Business Meeting

Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 7:26 pm
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