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February 20, 2018 at 5:00 PM - GMSD Work Session

1. MOU with the City of Germantown for the GMSD Administrative Building
Speaker(s):  Jason Manuel
2. Approval of purchase and installation of rooftop HVAC units at Farmington Elementary School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the purchase and installation of replacement HVAC rooftop units, exhaust fans, and hoods at Farmington Elementary School in the amount of $599,445 with Trane Company, passed with a motion by Board Member #1 and a second by Board Member #2.
3. Approval of Sale of Surplus items
Speaker(s):  John Pierce
Recommended Motion(s):  I move to approve the sale of surplus items in the list presented on 2.20.18, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
4. School fees and activity costs
Speaker(s):  Kevin Jones

Changes/additions are highlighted in yellow


5. Modification of 2018-19 Instructional Calendar
Speaker(s):  Meredith Park
Recommended Motion(s):  I move to approve the modifications to the GMSD 2018-19 Instructional Calendar, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  All changes/ modifications are highlighted in blue
6. Tenure Recommendation
Speaker(s):  Dan Haddow
7. Annual Review / Revision of Policies after first reading
Speaker(s):  Cabinet

Department of Exceptional Student Education

Revision of Policy IP 4.202 Special Education.This policy now includes/combines SPED Policy IP 4.202 and IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services. Changes reflect requirements within federal and state requirements.

Department of Finance

The following polices are being revised after first reading:

FM 2.201 Line Item Transfer Authority

FM 2.400 Revenues, Gifts, and Bequests

FM 2.500 Deposit of Funds

No changes recommended for the following policies:

FM 2.100 Fiscal Management and Goals

FM 2.200 Annual Operating Budget

FM 2.4021 Investment of Idle Funds

FM 2.403 Surplus Property Sales

FM 2.404 School Support Organizations

FM 2.600 Bonded Employees

FM 2.700 Accounting System

FM 2.702 Property Records

FM 2.703 Audits

FM 2.805 Purchasing

FM 2.806 Bids and Quotations

FM 2.808 Purchase Orders

Department of Human Resources

The following policy is being revised (to be consistent with the revised HR Policy 5.201)

-HR 5.200 Separation Practices for Tenured Teachers

-New Policy HR 5.202 Suspensions, Dismissals, Resignations and Retirements of All Persons Who Are Employed in Positions for Which No Teaching License is Required

The following policies have been reviewed and NO changes recommended at this time:

HR 5.102           Professional Employment

HR 5.115           Employee Assignment/Transfer

HR 5.118           Employment Contract

HR 5.301           Certificated Employee Jury Duty

HR 5.302           Certificated Employee Sick Leave

HR 5.303           Certificated Employee Personal and Professional Leave

HR 5.306           Certificated Employee Military Leave

HR 5.601           Conflict of Interest

HR 5.701           Employment of Substitutes


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