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December 18, 2017 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting to order at 6:32 pm
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence
3. Pledge of Allegiance
Discussion:  Board member Betsy Landers led the Pledge of Allegiance
4. Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda as amended, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

After discussion during the work session, the Board recommended two amendments to the agenda as follows:

1. To move Consent item 8.B GBOE Resolutions to Board Action item 9.F

2. To add Board Action item 9.G as Revision of Policy IP 4.602 Honor Roll, Awards and Class Ranking after second reading


5. Recognition and Awards
Speaker(s):  Chairman
Discussion: 

Holiday Card Contest winners:

 

Each winner has had their work framed and will receive a gift card from Hobby Lobby.

 

The “official holiday card winner” has had their card made into a greeting card sent out by the district.

 

 

Elementary School Design:  Hailey Park, 3rd Grade, Farmington Elementary School

 

Middle School Design: Rachel Christenbury, 8th Grade, Houston Middle School

 

High School: Alexander Buckley, 12th Grade, Houston High School

 

Official GMSD Holiday Card Winner:  Julie Earnest, 11th Grade, Houston High School

Coach Wolff

Germantown Municipal School District’s Houston High School girls soccer team has had quite the year. The varsity girls soccer team won the program’s 8th state championship with a 1-0 victory over Collierville. This is the 36th team state championship for Houston High School’s athletic program. In addition to the state champion title, the varsity team went undefeated this season. For 14 consecutive years, the Houston girls soccer program has won the District, Regional and Sectional Championship while earning a berth in the state tournament. This is the longest active streak in Tennessee. Aside from being the 2017 Tennessee State Champions, the Houston girls soccer team is currently ranked #1 in the nation by USA Today. Members include:

 

Amaya Andrews                                              Emma Grugett                                                Riley Quinn

Hailey Bronson                                                Kate Handel                                                    Emma Riales

Lindsey Bush                                                  Emily Heartstill                                                Bailey Rose

Carly Catanzaro                                              Megan Heintz                                                 Molly Rose

Gracie Chapman                                             Emma Herrington                                           Abby Rushwin

Lauren Clark                                                   Alyssa Higgins                                                Gracie Rushwin

Raquel Conard                                                Gloria Holland                                                 Alexandria Scholze

Caitlin Crouse                                                 Audrey Holmes                                               Maya Scott

Adryan Darnall                                                Grace Johnson                                               Campbell Shaw

Eve Davis                                                        Jenna Kemp                                                   Sydney Somogyi

Gabrielle Dawe                                               Zoe Kirstein                                                    Halle Stafford

Madison Dismuke                                           Gertie Langford                                               Ana Summers

Jordan Domke                                                 Carlee Lashober                                             Gillian Vandegrift

Catherine Dukes                                             Maggie Leslie                                                 Cara Young

Madeline Eskin                                                Amanda Merkle

Ella Garner                                                      Kirsten Monk

Miller Garner                                                   Tiyana Newsom

Parker Gelinas                                                Chloe Notowich

Peyton Gelinas                                                Kallie Ogburn

Jordan Green                                                  Olivia Proctor

 

 


6. REPORTS
Speaker(s):  Chairman
6.A. TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

·      The Department of Education has reconvened its Task Force on TNReady.  They added Rep. Mark White as a member.  They met for the first time on December 11th.  The will meet most months until June.  I will be listening to the meetings as well as hope to attend one of the meetings during the Legislative Session.

 

·      Arlington is hosting a Legislative breakfast on January 5th.  We will be able to speak with them prior to the 111th Session which will reconvene on January 9th .  We will ensure that they understand which Resolutions we have passed as well as our concerns over the TNReady Testing.

6.B. Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

Rezoning Committee Update

 Focus group meetings of the rezoning committee were held on November 9th and December 15th. November 9th minutes and committee members are listed on our website under Quick Links. December 15th minutes will be posted. The December 15th meeting was a zoning activity for the committee. The committee was divided into groups where they had a map with all of the neighborhoods and students in the district on it and they zoned all of the schools.  The next committee meeting is in January, and the committee will be looking at those suggested zoning plans that came from the meeting and provide pros and cons for each one.

Next steps: January - Third Zoning committee meeting,

                   January - Board work session on zoning

                   February -Two public forums and a survey

                   March - Board vote on zoning

 

Germantown Holiday Parade

Thank you to all of the district staff, teachers, parents and students who participated in the Germantown parade representing GMSD. Special thanks to Kate Crowder, who organized and led the district staff in building a spectacular float to represent GMSD with an original song performed by students and our very own superintendent.  GMSD took first place in the parade.

 

 

                 

Holiday Concerts

Thank you to all of our students and teachers for the many holiday choir, band and orchestra concerts this past month. On behalf of the board, I want to wish everyone a happy holiday.

 

 

 


6.C. Financial Report
Speaker(s):  Kevin Jones
Discussion: 

11.30.17

 

REPORT TOTAL ASSETS AND TOTAL LIAB AND FUND BAL

 

CAFETERIA FUND

ARAMARK continues to report a profit y-t-d, which is now covering District expenditures.  A $56K reserve is reported at 11.30.17.

 

HEALTH INSURANCE FUND

A month-to-month comparison of claims expense was added to the financial report.  Claims are now stabilizing to historical trends.

 

CAPITAL PROJECTS FUND

$940K was received from Shelby County Commission for their 17-18 funding of capital projects.

 

OPEB TRUST

Investment performance reflects an unrealized gain of $102,221 y-t-d.  Actual return rate is 7.6% through November, ahead of the annualized 7% return projected by our actuary.

 


6.D. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Report 12.18.17 Board Meeting

HR Staff Position Update

Dogwood Elementary School:

Christopher Wicks was promoted internally to Workplace Readiness Coach

Shakina Washington was hired as teaching assistant on 12/11/2017

 

Farmington Elementary School:

SPED pre-school teacher interviews began on 12.7.2017

 

Houston High School: Interviews for a Physical Education Teacher due to a resignation.

Sergio Catron has been hired effective date: 1.4.18 as a special education assistant due to a resignation.

 

Houston Middle School:

New hire, Cynthia Davenport, will start on 1/3/2018 due to retirement.

 

Riverdale School:  Interviews for a general education assistant are concluding.

 

Pending hires:

§  A School Nurse Position Opening at Riverdale School due to recent resignation.

§  A Staff Accountant Position is open at the District Office

 

 


7. Citizens to be heard
Speaker(s):  Chairman
Discussion: 

The following Citizen voiced her opinion on School Space,

Lauren Boutwell, 2144 Allen Court Drive, Germantown TN 38139

8. CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
8.A. Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Approval of minutes from 11.20.17 Board Meeting
8.B. Revision of Policy SP 6.409 Child Abuse
Speaker(s):  Cabinet
Rationale:  SP 6.409 revised per recent State/ TSBA recommendation
8.C. Approval to join PEPPM National Co-operative
Speaker(s):  Kevin Jones
Rationale: 

Requesting the board’s approval for the district to join and participate with the Pennsylvania Education Purchasing Program for Microcomputers (PEPPM).

8.D. FY 2017-18 Miscellaneous Budget Amendments - 10 items
Speaker(s):  Kevin Jones
Rationale: 

Miscellaneous Budget Amendments

13-17, Title programs = 5

18-19, IDEA, IDEA Disc, and IDEA Preschool = 2

(20, 21, and 22; already approved by the board)

23, State grants = 1

24, Capital projects = 1

25, Exemplary District payments = 1 

TOTAL = 10 items
9. BOARD ACTION ITEMS
Speaker(s):  Chairman
9.A. Revision of Policy FM 2.805 Purchasing after first reading- request to waive second reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to waive the second reading and adopt the Revision of Policy FM 2.805 Purchasing, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to waive the second reading and adopt the Revision of Policy FM 2.805 Purchasing, after one reading, passed with a motion by Ms. Lisa Parker and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.B. Revision of Policy SS 3.400 Student Transportation Management after first reading- request to waive second reading
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to waive the second reading and adopt the Revision of Policy SS 3.400 Student Transportation Management, after one reading passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  PC 289 Law goes into effect Jan 1, 2018
Action(s):
I move to waive the second reading and adopt the Revision of Policy SS 3.400 Student Transportation Management, after one reading passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.C. Election of Chairman
Speaker(s):  Chairman
Recommended Motion(s):  I move to nominate and elect XYZ as the Chairman of the Germantown Board of Education, passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion: 

Board member Suzanne Jones nominated Amy Eoff for Chairman.

Board member Lisa Parker nominated Betsy Landers for Chairman.

With two nominations on the table, Board member Lisa Parker requested the Chairman to suspend the rules for a roll call and go for an Open Ballot, which was accepted.

The Board Secretary collected the Ballots from all the Board members and read to the public, the results of which were as follows:

Board member Amy Eoff voted for "Amy Eoff"

Board member Betsy Landers voted for "Betsy Landers"

Board member Suzanne Jones voted for " Amy Eoff"

Board member Lisa Parker voted for "Betsy Landers"

Board member Linda Fisher voted for "Betsy Landers"

Vote Tally: Betsy Landers received 3 votes and Amy Eoff received 2 votes. 

Hence, Board member Betsy Landers was elected as Chairman of the Germantown Board of Education


9.D. Election of Vice-Chairman
Speaker(s):  Chairman
Recommended Motion(s):  I move to nominate and elect XYZ as the Vice-Chairman for the Germantown Board of Education, passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion: 

Board member Lisa Parker nominated Linda Fisher for Vice- Chairman.

Board member Suzanne Jones nominated Amy Eoff for Vice-Chairman.

With two nominations on the table, The Board went for an Open Ballot.

The Board Secretary collected the Ballots from all the Board members and read to the public, the results of which were as follows:

Board member Linda Fisher voted for "Linda Fisher"

Board member Amy Eoff voted for "Amy Eoff"

Board member Lisa Parker voted for " Linda Fisher"

Board member Betsy Landers voted for "Linda Fisher"

Board member Suzanne Jones voted for "Amy Eoff"

Vote Tally: Linda Fisher received 3 votes and Amy Eoff received 2 votes. 

Hence, Board member Linda Fisher was elected as Vice-Chairman of the Germantown Board of Education


9.E. Election of Tennessee Legislative Network Representative
Speaker(s):  Chairman
Recommended Motion(s):  I move to elect XYZ as the Tennessee Legislative Network Representative for the Germantown Board of Education, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to elect Suzanne Jones as the Tennessee Legislative Network Representative for the Germantown Board of Education, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.F. GBOE Resolutions
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the GBOE Resolution to Repeal the weighted letter grading of Tennessee Schools and the GBOE Resolution to ask the General Assembly to verify bills that Legislature submits to the public school system, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

4/ 2018-18 - Grading

5/ 2017-18 - Vetting

Action(s):
I move to approve the GBOE Resolution to Repeal the weighted letter grading of Tennessee Schools and the GBOE Resolution to ask the General Assembly to verify bills that Legislature subimits to the public school system, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.G. Revision of Policy IP 4.602 Honor Rolls, Awards and Class ranking
Recommended Motion(s):  I move to approve the revision of Policy IP 4.602 Honor rolls, awards and class rankings after second reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  after discussion in the work session the Board decided to pull from consent agenda and add to the Board Action items
Action(s):
I move to approve the revision of Policy IP 4.602 Honor rolls, awards and class rankings after second reading, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10. Announcements
Speaker(s):  Chairman
Discussion: 

Superintendent Jason Manuel said that he wanted to reassure to the community that the District is aware of the Safety and Security needed at the High School and necessary procedures are in place with the help of two Resource officers and several Adult Supervision by Teachers and Administrators.

Chairman Linda Fisher announced that the next Board Meeting was scheduled for Tuesday January 16 at the City Hall.

11. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 7:28 pm
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