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November 20, 2017 at 6:30 PM - GMSD Board Meeting

1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting to order at 6:39 pm
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence
3. Pledge of Allegiance
Discussion:  Board member Suzanne Jones led the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
I move to approve the agenda, passed with a motion by Ms. Lisa Parker and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
5. Recognition and Awards
Speaker(s):  Chairman

Student & Staff Recognitions: Houston High School Golf Team

We are proud to recognize the Houston High School Girls Golf Team for bringing home the State Championship last month. The Girls Golf team boasts some of the country’s most exciting and burgeoning young talent.  In the last three years, the team has taken the state championship twice.  Coach Steve Bell leads this exceptional two-woman team.  Baili (Bailey) Park is a senior. She came in 2nd overall individually at the state championship.  She is headed [on scholarship] to Georgetown next year.  And, junior Jayna Choi, who holds a record score of 62, has recently returned from winning the National 2017 USGA Women’s State Golf Team Championship. Jayna has committed to Vanderbilt.  We look forward to seeing more victories from them in the future because of their hard work and dedication.

HOUSTON MIDDLE girls and boys Cross Country Team was also recognized.

Speaker(s):  Chairman
6.A. TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones

·      I attended the House Joint Education Committee meeting in Nashville on October 24th.  The committee held discussion on HB501/SB481 which would add funding for three Response to Instruction and Intervention positions within each public school to the Basic Education Program (BEP).  The committee also discussed bill HB503 which would change the funding in the BEP from one nurse per 3,000 students to one nurse per 750 students.  I was asked by the TN Nurses Association to speak with them in support of this bill.  Both bills were well received by the Committee but the Committee did mention that it would come down to how much the Budget for 2018 could increase.   Commissioner McQueen also spoke at the Committee meeting regarding the issues with the delivery of TNReady testing results.  The committee members were very vocal in their disappointment in the timing of the delivery of TNReady results.


·      Our Board and Superintendent attended the TSBA Annual Conference in Nashville the first weekend in November.  The TSBA Delegate Assembly is held during this conference.  The following are the resolutions which were passed:

o   State ACT/SAT Accountability

o   Bidding & Sale of Property Advertisements

o   Funding of School Nurse Positions

o   Release of TNReady Scores

o   Funding of RTI2 Positions

o   Teacher Licensure

o   Changes to the Family Educational Rights and Privacy Act

o   Graduation Rate

o   Moratorium on Additional Assessments

o   Release of Assessment and Accountability information.


·      We will be working with the other municipalities to coordinate the Legislative breakfast in January to kick off the new the 111th Session which will reconvene on January 9, 2018.  

6.B. Chairman's Report
Speaker(s):  Linda Fisher

The GMSD board, board secretary and superintendent  attended the TN School Board convention in Nashville November 3-5. Superintendent Jason Manuel, Board member, Lisa Parker and Kate Crowder , Communications Coodinator, presented for one of the sessions. They presented Moving from Transparency to Engagement- Mobilize Your Community in a Positive Direction. In addition, Riverdale parent, Bonnie Lee was recognized as the TSBA Statewide School Volunteer. She received a $1000 grant for her school. Congratulations to Bonnie Lee for exceptional commitment to volunteerism in our school district.



Congratulations to the students, teachers and parents involved in the Riverdale Theater Rodgers and Hammerstein show, Houston High School “Our Town” and Farmington Elementary “ Madagascar”  all presented in the last few weeks. They all showcased the many talents of our students.
6.C. Financial Report
Speaker(s):  Kevin Jones




The TN Department of Education notified us that we will receive an additional $113,000 in BEP revenue for the 17-18 year.  This is due to a formula calculation update.



ARAMARK continues to report a profit y-t-d, which is now covering District expenditures.



A month-to-month comparison of claims expense was added to the financial report.  Claims are now stabilizing to historical trends.



Investment performance reflects an unrealized gain of $80,641 y-t-d.  83% of expected ($112,000) return for the year has been achieved.

6.D. Superintendent's Report
Speaker(s):  Jason Manuel

Superintendent Manuel presented his Report highlighting the Attendance Zone Focus Group update for the New Elementary school, expected to open doors for the 2019-2020 school year.

The first meeting of this group was held on November 9, 2017 and the following was discussed,

  • Guiding Principles
  1. Proximity to Schools
  2. Existing Attendance Zones
  3. Keeping Neighborhoods Together
  • Optimal and Maximum Capacities
  • Germantown Growth
  • Elementary Demographer Projections
  • Elementary School Current Enrollment VS Capacity
  • Middle School Demographer Projections
  • Middle School Current Enrollment VS Capacity
  • Projected Germantown Build-out - 1,400 Units
  • Projected Student population from additional build-out at the rate of 0.31 per household
  • Next Steps in Attendance Zone: 
  1. December 15 - Second Focus group meeting with Zoning Activity
  2. January - Third Focus group meeting
  3. February - Town Hall Meeting, FAQs, Surveys
  4. March - Board Decision


7. Citizens to be heard
Speaker(s):  Chairman
Discussion:  There were no Citizens to be heard at this time.
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
8.A. Approval of the Minutes
Speaker(s):  Chairman
Rationale:  Approval of minutes from 10.23.17 Board Meeting
8.B. Annual Policy Review and Revision of Policy SP 6.310 Dress Code - Second Reading
Speaker(s):  Cabinet

Department of Academic Advancement

It is recommended that Policy IP 4.203.1 Honors, Advanced Placement, Dual Enrollment, and Dual Credit Courses be deleted because the information is included in our grading policy, which has already been revised to reflect the state changes. 


Department of Student Services

The following policies have been reviewed and NO Changes recommended at this time;

SP 6.200

SP 6.414

SP 6.415

SP 6.416

SP 6.418

SP 6.419

SP 6.420

SP 6.421

SP 6.422

SP 6.423

SP 6.425

SP 6.503

SP 6.600

SP 6.602

SP 6.701

SP 6.709

SS 3.203

SS 3.204

SS 3.501


Policy SP 6.310 has been revised.



8.C. New Policy SP 6.319 Alternative School Program-Second Reading
Speaker(s):  Chauncey Bland
8.D. Revision of Policies IP 4.602 Honor Rolls, Awards and Class ranking and SP 6.409 Child Abuse and Neglect- First Reading
Speaker(s):  Cabinet
Rationale:  SP 6.409 revised per recent State/ TSBA recommendation
8.E. Approval of Textbook Adoption 2017-18
Speaker(s):  Meredith Park

Attached are the three textbook committees submitted for approval for this 2017-18 annual adoption cycle: Section C:


Fine Arts, AV Technology & Communications, and

Health & PE.

8.F. Miscellaneous FY 17-18 Budget Amendments # 20, 21 & 22
Speaker(s):  Jason Manuel
Rationale:  *pending Budget Amendment # 22 for Safe schools Grant (will be added by friday)
8.G. Approval of Co-operatives Membership
Speaker(s):  Stacey Fiser
Recommended Motion(s):  I move to approve to join Purchasing Co-operatives NIPA (National Intergovernmental Purchasing Alliance) and US Communities, passed with a motion by Board Member #1 and a second by Board Member #2.

Refer to Policy 2.805



“The Board, at its option, will join in cooperative purchasing with other school systems to take advantage of lower prices for bulk purchasing and to reduce the cost involved in bidding whenever such buying appears to be to the benefit of the system.”


Co-operatives allow GMSD to:

  • Gain efficiencies of scale in purchasing
  • Strengthen overall buying power
  • Ensure competitiveness and quality
  • Reduce administrative time by simplification of process
  • Meet compliance requirements and regulations
    • Bids/Quotes- competitive solicitation
  • Utilize experience, processes of other professionals, entities


National IPA (Intergovernmental Purchasing Alliance)

  • Competitively solicited, evaluated and award by government entities
  • Contracts awarded based on best practices and procedures to ensure value and security coupled with transparency of the process
  • Experienced in public procurement and cooperative purchasing
  • Participation of around 48,000 entities
  • Funded by suppliers- administrative fee
  • Has joined forces with TCPN (of which GMSD is already a member); however, the finer points of the Joint Venture will not be complete until late 2018 at the earliest.
  • Local (Germantown) participant:  Knowledge Tree
  • Others: Lowe’s, BSN Sports, Grainger


US Communities

  • Membership of 90,000 public agencies
  • Co-sponsored by 5 leading national organizations (National Association of Counties, National League of Cities, ASBO International, The United States Conference of Mayors, National Governors Association
  • Advisory Board of public procurement professionals provides leadership, direction, ensures adherence to standards
  • NIGP- Accredited (National Institute of Governmental Purchasing)(a.k.a. The Institute for Public Procurement)
  • Third party audits and analyses performed on contracts
  • Funded by suppliers- administrative fee
  • Participants: Amazon Business (for first year, free Prime memberships), Cintas, Graybar, The Home Depot, Trane


Speaker(s):  Chairman
10. Announcements
Speaker(s):  Chairman

Chairman Linda Fisher announced the following:

  • December 9 - Germantown Holiday Parade
  • December 18 - upcoming Board Business Meeting
11. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 7:06 pm.

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