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October 23, 2017 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion: 

Chairman Linda Fisher called the meeting to order at 6:34 pm. She thanked Riverdale Elementary for hosting the Board meeting and informed that Board member Betsy Landers was unable to attend the meeting.

Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence.
Pledge of Allegiance
Discussion:  Board member Amy Eoff led the Pledge of Allegiance.
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda, passed with a motion by Mrs. Amy Eoff and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Absent
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 
Recognition and Awards
Speaker(s):  Chairman
Discussion: 
  • Riverdale Raider Theater: Some Enchanted Evening 
  • 2017 National Merit Semi-Finalists:  Five Houston High School students join the ranks of the nation's top students this year as the National Merit Scholarship Program names its semi-finalists.
  • Jonathan Wang
  • Vincent Wang

  • Lilly He

  • Adam Kim

  • Mohammed Hyder


    About 1.6 million juniors in more than 22,000 high schools entered the 2018 National Merit
    Scholarship Program by taking the 2016 Preliminary SAT/National Merit Scholarship Qualifying
    Test (PSAT/NMSQT®) last fall. The nationwide pool of Semifinalists, representing less than one percent of U.S. high school seniors, includes the highest scoring
    entrants in each state. These academically talented high school seniors have an opportunity to continue in the competition for some 7,500 National Merit Scholarships worth more than $32

     million that will be offered next spring


Jake Manuel of Houston High School, Delta Region Winner of Tennessee School Board Association's Student Excellence Award.

Jake Manuel is currently at the top of his class at Houston High where he is enjoying his junior year. Aside from being an academic dynamo, he also holds a position on the Student Government's Association's (SGA) Executive Council in an effort to give back. Regular fixtures at SGA events like the Binghampton Trunk or Treat or Easter Egg Hunt, he understands the value of serving in the Greater Memphis Area. Manuel also serves as the captain of the Wrestling Team. A well-rounded and deserving student, he has been named the TSBA's Student Excellence Recognition for 2017.

Bonnie Lee, Delta Region Winner of TSBA Volunteer Recognition Award

Bonnie Lee is the quintessential, supportive PTA Mother at Riverdale K-8 school, a visionary leader and an incredible caretaker and a dedicated volunteer. She was nominated for this award by the School Board, the Principal and various other School Support Organizations. A few of her highlights to have earned this award are:

Heading committees on both the school and district PTAs, meticulous details of school functions and events, involving community via Digital citizenship, Tech Savvy Parenting strategies, Internet safety, Artzonia with the Art department, helping in several Grant opportunities, organized forums for school board candidates in last year's election.

 

Superintendent Jason Manuel was honored with the following awards;

  • NSPRA 2017 Superintendent to Watch Award from the National Schools Public Relations Association
  • TSSAA School System Administrator of the Year Award

REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

Board member and TLN representative Suzanne Jones gave the following report;

·      We have met with several of our Legislators this fall to discuss items related to legislation where we believe we could use their help.  We met with Rep. Mark White and Dwayne Thompson and will be meeting this week with Rep. Kevin Vaughn and in November with Senator Brian Kelsey.  Our items of focus are testing as well as the A-F grading scale. 

 

·      We have heard that due to the multitude elections in 2018 that the session will most likely end in mid-April and that the Education legislation will most likely focus on Higher Education.

 

·      The House Joint Education Committee will be meeting tomorrow at 1:00 to discuss several bills as a Summer Study (information about previously tabled bills).  On the agenda is HB501/SB481.  As introduced, this bill would add funding for three Response to Instruction and Intervention positions within each public school to the Basic Education Program (BEP).  Also, on the agenda is HB503 which would change the funding in the BEP from one nurse per 3,000 students to one nurse per 750 students.  The committee will also discuss the results of the TNReady and the issues noted recently.

 

·      We will be working with the other municipalities to coordinate the Legislative breakfast in January to kick off the new the 111th Session which will reconvene on January 9, 2018. 

 

·      Our Board and Superintendent will be attending the TSBA annual conference in Nashville November 3rd through the 5th.  The TSBA annual agenda and resolutions will be reviewed as a part of this conference.  

Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

Chairman Linda Fisher presented the following report;

GMSD Closed on New Property

GMSD closed on the new school property located off of Forest Hill Irene Road and Poplar Pike.

We are thankful for our relationship with the City of Germantown leadership, who places a priority on education and funding our schools. This land purchase was a major step towards addressing the growth needs of the district and community.

Zoning Process

We are excited to begin the process of building the new school as well as alleviate capacity issues at our current elementary schools. Part of the development of a new elementary school will be the creation of new elementary and middle school attendance zones.

Before GMSD redraws the attendance zone boundaries, we would like to engage the citizens of Germantown in this process. The district will host forums, surveys, and a focus group to help our school board make zoning decisions in the Spring of 2018.

We are currently seeking current Germantown residents with school-aged children (enrolled in elementary or middle school) to serve on our focus group.

The application closes at midnight on October 31st. For more information and to apply for the Germantown Municipal School District Attendance Zone Focus Group, go to our web site.

Student Achievement Highlights

Congratulations to Dogwood, Farmington, Riverdale and Houston Middle who all qualified to compete at the state cross country championships this past weekend in Knoxville. 

Houston Middle School took the state championship.

HHS Girls Soccer  is heading to state for the 14th consecutive year. Volleyball won regions for  7th consecutive year.

Congratulations to Houston and Collierville high schools for joining together to raise $22,000 for Make A Wish.

We have award winning students being recognized every day for their achievements and GMSD is proud of all our students

 

Financial Report
Speaker(s):  Kevin Jones
Discussion: 

Superintendent Jason Manuel presented the Financial Reports, which included the Balance Sheet, Revenue and Expense Statement as of 9.30.2017. He updated on the various Budgets- General Fund, Federal Project, Cafeteria, Capital Projects, Health Insurance funds, OPEB Trust, and General fixed assets and highlighted on the following;

Cafeteria Fund: Enhanced financial performance over prior years, ARAMARK reporting a profit of $ 28,000 YTD.

Health Insurance Fund: The Accrued Expense or INCURRED BUT NOT REPORTED (IBNR) has been updated as of 6.30.17 to $672,669. This amount relates to 16-17 claims and will be adjusted at the end of June 30, 2018. If the amount was $500,000 as of 6.30.18, claims expense would be reduced by $172,669.

OPEB TRUST: Investment performance reflects as unrealized gain of $58,000. 62% of expected ($112,000) return for year has been achieved.

Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel said that we cannot imagine a more successful period for the District and presented his Power point Statistical report on the following;

  • Highest ACT Average three years in a row - Statistics of High School end of year exam results in comparison to the State percentile ranking
  • 2017 End of Course DATA showing Average Growth as 23%
  • 2016-17 TN Ready Results - Top Three in the State in ALL Areas
  • Exemplary District status based on Test Scores
Citizens to be heard
Speaker(s):  Chairman
Discussion:  There was no citizen to be heard at this time.
CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Ms. Lisa Parker and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Absent
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Approval of minutes from 9.18.17 Board Meeting
Speaker(s):  Chairman
Revision Policy SP 6.409 Child Neglect and Abuse - Second Reading
Speaker(s):  Chauncey Bland
Rationale:  New Policy HR 5.600 Staff Rights and Responsibilities
Revision of Policy FM 2.703 Audits - Second reading
Speaker(s):  Kevin Jones
Revision Policy HR 5.117 Teacher Tenure - Second reading
Speaker(s):  Dan Haddow
Rationale: 

The attached recommended TSBA policy should replace our current policy regarding Teacher Tenure.

With the superintendent’s approval, I would like this attached policy to replace our current policy, HR 5.117.

 

The TSBA just sent this new revised policy out on August 29, 2017 to clear up confusion throughout our state.

New Policy HR 5.600 Staff Rights and Responsibilities - Second Reading
Speaker(s):  Dan Haddow
Annual Policy Review and Revision of Policy SP 6.310 Dress Code - First Reading
Speaker(s):  Cabinet
Rationale: 

Department of Academic Advancement

It is recommended that Policy IP 4.203.1 Honors, Advanced Placement, Dual Enrollment, and Dual Credit Courses be deleted because the information is included in our grading policy, which has already been revised to reflect the state changes. 

 

Department of Student Services

The following policies have been reviewed and NO Changes recommended at this time;

SP 6.200

SP 6.414

SP 6.415

SP 6.416

SP 6.418

SP 6.419

SP 6.420

SP 6.421

SP 6.422

SP 6.423

SP 6.425

SP 6.503

SP 6.600

SP 6.602

SP 6.701

SP 6.709

SS 3.203

SS 3.204

SS 3.501

 

Policy SP 6.310 has been revised.

 

 

New Policy SP 6.319 Alternative School Program -First Reading
Speaker(s):  Chauncey Bland
ENA Contract Renewal
Speaker(s):  John Pierce
Recommended Motion(s):  I move to transition Germantown Municipal School District's Data contract, consisting of Internet, Wide Area Network, and Voice services to the Metro Nashville Public Schools E-rate Consortium, passed with a motion by Board Member #1 and a second by Board Member #2.
2017 LEA Compliance Report
Speaker(s):  Meredith Park
Miscellaneous FY 2017-18 Budget Amendment # 12
Speaker(s):  Kevin Jones
Attachments: (1)
BOARD ACTION ITEMS
Speaker(s):  Chairman
Approval of architect proposal for the Houston High Field House
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the proposal from Fleming Architects for architectural design of the Houston High Field House, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the proposal from Fleming Architects for architectural design of the Houston High Field House, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Absent
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Announcements
Speaker(s):  Chairman
Discussion: 

Chairman Linda Fisher thanked Mr. Joseph Bond, the Principal of Riverdale Elementary School for hosting the Board Meeting.

She announced that the next Board meeting was scheduled for November 20, 2017 at the City Council Chambers.

Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 7:19 pm.
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