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September 18, 2017 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting  to order at 6:37 pm
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence
Pledge of Allegiance
Discussion:  Vice Chairman Lisa Parker led the Pledge of Allegiance
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

The Board after discussion in the work session, recommended the following amendments to the agenda;

1. Pull Consent item 8.B New Policy HR 5.600 Staff Rights and Responsibilities - Second Reading

2. Add Consent item 8.B Revision of Policy SP 6.409 Child Neglect and Abuse - First Reading

3. Add Board Action item 9.C Houston Field House Project

Action(s):
I move to approve the agenda as amended, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Recognition and Awards
Speaker(s):  Chairman
Rationale: 

Student Recognitions:

"Houston Heroes"

Nick Staub, HHS

Paul Husband, HHS

Riley Goff, HHS

Background Article

Staff Recognitions:

"Tennessee Art Education Association's Teacher of the Year"

Rebekah Laurenzi, FES (visual arts teacher)

Background Article

 

REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

Board member and TLN Representative Suzanne Jones gave the following update;

·      The 111th Session will reconvene on January 9, 2018. 

 

·      This fall we will invite our State Legislators to the District to have them meet with members of our Administration.  I am working with the Superintendent to develop an agenda of items to review with them.  This will allow us time to let them know where we need their help in Nashville.

 

·      Our Board, will approve through our consent agenda, three Resolutions we will submit to TSBA.  These will be submitted later this week and then reviewed along with all other Districts’ submissions at our November TSBA meeting in Nashville.  The three resolutions to be submitted are:

 

o   Vouchers – opposition to HB126 and SB 161- first on the calendar  of the House Finance, Ways and Means Subcommittee in the 2018 session.

o   Property Surplus – submitted last year

o   Vetting Committee – Ms. Parker had a great idea about establishing a committee to verify bills that legislature submits that have an impact on the classroom & teachers during the instructional day.

 

·      The Joint Education Committee will be meeting on October 24th at 1:00 to discuss HB501/SB481.  As introduced, this bill would add funding for three Response to Instruction and Intervention positions within each public school to the Basic Education Program (BEP).  I will be attending this meeting.

Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

Bond Resolution

 

We want to thank the City of Germantown’s Mayor and Alderman for their continued support of our school district.  Our district has accomplished a great deal financially, academically as well as improvement of our facilities in a short amount of time. The vote by the alderman on 9/11 for the resolution for the bond will help us move forward to building a much needed elementary school. The Design Review Committee made up of our stakeholders is working towards the design of a new elementary school on Forest Hill Irene and we look forward to seeing the design.

 

Mascot Battle

 

And finally, hats off to our three new mascots at our elementary schools. We have our Dogwood Dolphin, Farmington Falcon and Riverdale Raider who faced off at the mascot battle at the Houston High football game Friday night. I believe the Farmington Falcon was the winner of the mascot battle. Go Farmington Falcons!

 

 

Financial Report
Speaker(s):  Kevin Jones
Discussion: 
Chief Financial Officer Kevin Jones presented the Financial Reports, which included the Balance Sheet, Revenue and Expense Statement as of 8.31.2017. He updated on the various Budgets- General Fund, Federal Project, Cafeteria, Capital Projects, Health Insurance funds, OPEB Trust, and General fixed assets. 
Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel said that he had given an update on Strategic Plan to the Board during the work session and would like to add a few more updates.

He said that the City went to Bond for the New Elementary School and the money will be received by the District end of September, based on which the Closing of the Land will be scheduled for the Property near the corner of Forest Hill Irene and Poplar Pike. He said that Lot of Exciting things are coming up for GMSD.

He updated the Board on the Superintendents' Conference he attended in Gatlinburg, TN recently, where the State Department presented Data and results and how Germantown Municipal School District scored the best in all test subjects and had the highest growth component. He said that this was an exciting time for GMSD since lot of teachers and districts were planning to travel to come see us how we are working differently towards success. 

Citizens to be heard
Speaker(s):  Chairman
Discussion:  There were no citizens to be heard at this time
CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Approval of Minutes from 8.21.17 Board Meeting
Speaker(s):  Chairman
Revision Policy SP 6.409 Child Neglect and Abuse - First Reading
Speaker(s):  Chauncey Bland
Rationale:  New Policy HR 5.600 Staff Rights and Responsibilities
Review/ Revision of Policies - Second Reading
Speaker(s):  Cabinet
Rationale: 

Department of Student Services:

The following policies (from September Annual Policy Review Calendar) have been reviewed and NO changes recommended at this time,

SP 6.310 Dress Code - After work session, the Board recommended revision of this policy in the next Board Meeting.

SP 6.311 Care of School Property

SP 6.312 Cell Phones/Personal communication and Electronic Devices

SP 6.313 Student Discipline

SP 6.314 Corporal Punishment

SP 6.317 Student Disciplinary Hearing Authority

SP 6.318 Admission of Suspended or Expelled Students

SP 6.320 Gun Free School Zone

SP 6.400 Promoting Student Welfare

SP 6.4001 Surveys of Students

SP 6.402 Physical Examinations and Immunizations

SP 6.403 Student Communicable Diseases

SP 6.404 Acquired Immune Deficiency Syndrome

SP 6.405 Administering Medications to Students

SP 6.4081 Safe Relocation of Students

SP 6.409 Child Abuse and Neglect - After work session the Board recommended to revise this policy on first reading and included in the consent agenda.

SP 6.413 Concussions

The following Policies from August Annual Policy Review Calendar have NO Changes recommended at this time, but are pending changes from State in the near future:

SP 6.200 Attendance, Pregnancy and Truancy

SP 6.206 Intra-District Open enrollment

SP 6.2061 Inter - District Open enrollment

SP 6.2062 Eligible Circumstances

SP 6.305 Student Suicide Prevention

 

Department of Academic Advancement:

The following polices have been reviewed and revised for Second reading,

IP 4.600 Grading

IP 4.700 Testing Programs

IP 4.210 Credit Recovery (Director of Schools changed to Superintendent)

IP 4.207 English Learners

Department of Human Resources: 

The following polices have been reviewed and revised for Second reading,

Revision of Policy HR 5.200 Separation Practices for Tenured Teachers

Revision of Policy HR 5.201  Separation Practices for Non- Tenured Teachers

 

Revision Policy HR 5.117 Teacher Tenure - First reading
Speaker(s):  Dan Haddow
Rationale: 

The attached recommended TSBA policy should replace our current policy regarding Teacher Tenure.

With the superintendent’s approval, I would like this attached policy to replace our current policy, HR 5.117.

 

The TSBA just sent this new revised policy out on August 29, 2017 to clear up confusion throughout our state.

Revision of Policy FM 2.703 Audits after First reading
Speaker(s):  Kevin Jones
GBOE Community Engagement and Advocacy Plan 2017-18
Speaker(s):  Chairman
Rationale:  Board recommended minor verbiage corrections to the document.
BOARD ACTION ITEMS
Speaker(s):  Chairman
Approval of Contract to Audit Accounts for FY 2017-18
Recommended Motion(s):  I move to approve the Contract to Audit Accounts of Germantown Municipal School District - Activity Funds - Internal School Funds from July 01, 2017 to June 30, 2018, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Contract to Audit Accounts of Germantown Municipal School District - Activity Funds - Internal School Funds from July 01, 2017 to June 30, 2018
Action(s):
I move to approve the Contract to Audit Accounts of Germantown Municipal School District - Activity Funds - Internal School Funds from July 01, 2017 to June 30, 2018, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Resolutions for TSBA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the three Resolutions to TSBA, 1,2 and 3 of 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Board recommended corrections to verbiage for  Resolution 2/2017-18 Bidding and Sale of Surplus Property Advertisements
Action(s):
I move to approve the three Resolutions to TSBA, 1,2 and 3 of 2017-18, passed with a motion by Mrs. Suzanne Jones and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Houston Athletic and Band Expansion Project
Speaker(s):  Chairman
Recommended Motion(s):  I move that the Board supports the Houston Athletic and Band Expansion Project as a Priority Status Expansion Project, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move that the Board supports the Houston Athletic and Band Expansion Project as a Priority Status Expansion Project, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
New Business
Discussion:  Board member Suzanne Jones informed of the St. Jude Walk on Saturday September 23, which was being supported by all the GMSD Schools and the District
Announcements
Speaker(s):  Chairman
Discussion: 

Chairman Linda Fisher made the following announcements;

September 25 - TSBA Fall District Meeting

October 23 - GMSD Board Meeting

Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 6:59 pm
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