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June 19, 2017 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting to order at 6:28 pm
2. Moment of Silence
Speaker(s):  Chairman
Discussion: 
Chairman Linda Fisher called for a moment of silence.
3. Pledge of Allegiance
Discussion:  Board member Betsy Landers led the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Amendment:

-To add item 10.H Miscellaneous Budget Amendment #1 FY 17-18

Action(s):
I move to approve the agenda as amended, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Amendment to Agenda:

To add item under Board Action Items, 10.H Miscellaneous FY 17-18 Budget Amendment # 1

5. Recognition and Awards
Speaker(s):  Chairman
Discussion: 

STAFF RECOGNITIONS

 

The HMSTAs is an awards show, modeled after Broadway’s Tony Awards, that works to recognize excellence in all areas of musical theatre throughout the Mid-South. From the thirty-three schools participating, shows and performers are nominated for various awards and, in the week preceding the show, come to the Orpheum to put together fantastic displays of talent for the evening.

 

Houston High School garnered 15 nominations, the most of any other Mid-South high school.  Win after win, they walked away with the following awards from the star-studded event:

Outstanding Featured Dancer: Tim O'Toole, Houston High School 
Best Supporting Actress:  Sarah Cate Melton, Houston High School 
Outstanding Choreography:  Leah Beth Bolton, Houston High School 
Best Dance Execution:  Houston High School 
Outstanding Chorus:  Houston High School
Outstanding Student Orchestra:  Houston High School 
Outstanding Overall Production:  42nd Street, Houston High School 

It was a truly incredible, celebratory night, and we at GMSD are so proud of the work by theater teacher and director of the production, Mrs. Kell Christie.


 

STUDENT RECOGNITIONS

Success is a trademark of Houston excellence in all areas from academia to athletics to arts. For two decades, Houston Athletics has cemented its reputation as “The Best of The Preps,” when it comes to interscholastic athletics.  This excellence was especially seen this spring with seen with the athletes here tonight.

We are proud to honor the following young men for capturing the state title for Houston High School and Germantown Municipal School District

 

In BOYS TRACK…

Colin Jones won the 800-meter dash giving Houston it’s 56th Individual State Title in school history, and teammate Keaton Jones was within arm’s reach at the finish line.

Our 4x800 Relay Team also took the state title and we would like to recognize Colin and Keaton Jones, along with Charles Parker and Sorre (Soar-ruh) Bah.

Congratulations and thank you for your hard work and effort this school year.

 

6. Approval of the Minutes
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from 5.15.17 Board Meeting and 5.31.17 Special called Board Meeting, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Approval of the minutes from,

5.15.17 Board Business Meeting

5.31.17 Special called Board Meeting

Action(s):
I move to approve the minutes from 5.15.17 Board Meeting and 5.31.17 Special called Board Meeting, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 
7. REPORTS
Speaker(s):  Chairman
7.A. TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

Congratulations to Kevin Vaughn (Collierville School Board Member) on winning the 95th House Seat.  Working in the fall as school begins to connect with our legislators for school visits and items important on our Agenda:

 

Most importantly – No Vouchers (in finance sub committee in House) – 2 years ago this happened – but had to work quick to defeat.

Other items – more budget for BEP items as well as testing

The 111th Session will reconvene on January 9, 2018. 

 

TSBA Legislation Still Viable:

·       Voucher bill held over in Senate and House Finance committees

·       RTI Funding: sent to the BEP Review Committee and Summer Study along with other legislation impacting the BEP.

·       Use of the ACT/SAT Suite of Tests: was not presented to the subcommittee.

7.B. Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

As we wind up the school fiscal year, several of our board members participated in the 2017 TSBA Legislative Update Webinar. Ms. Eoff attended TSBA School Board Academy and Ms. Parker, Ms. Landers and myself will be attending TSBA Summer Law Institute along with our attorney.

 

Tonight we have the second and final reading on the federal, capital, cafeteria, health insurance and OPEB budgets. Last meeting we had the final reading on the general fund budget. I want to thank Mr. Jones and the staff for their work on preparation of the  2017-18 budget.

7.C. Financial Report
Speaker(s):  Kevin Jones
Discussion:  Chief Financial Officer Kevin Jones presented the Financial Reports, which included the Balance Sheet, Revenue and Expense Statement and Cafeteria Report as of 5.31.2017
 
7.D. Superintendent's Report
Speaker(s):  Jason Manuel
8. Citizens to be heard
Speaker(s):  Chairman
Discussion:  There was no Citizen to be Heard at this time.
9. CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.A. Annual Review/Revision of Policies - Second Reading
Speaker(s):  Cabinet
Rationale: 

Fiscal Management Policy:

Revision of the following policy requested;

FM 2.400 Revenues, Gifts and Bequests

Instructional Program Policy:

The following policies have been reviewed and no revisions are requested at this time:

IP 4.200 Curriculum Development

IP 4.203 Advanced College Placement

IP 4.203.1 Honors Advanced Placement, Dual Enrollment, and Dual Credit Courses

IP 4.204 Summer School

IP 4.206 Special Programs

IP 4.207 Limited English Proficiency, Language Minority Students

IP 4.400 Instructional Materials

IP 4.401 Textbooks

The following policies have been reviewed and revisions are requested:

IP 4.2013 Family Life Curriculum

IP 4.600 Grading

IP 4.700 Testing Programs

 

 

Discussion: 

FM 2.400 Revenues, Gifts and Bequests

IP 4.2013 Family Life Curriculum

IP 4.600 Grading

IP 4.700 Testing Programs

9.B. New Policy SP 6.601 Student Records Annual Notification of Rights - First Reading
Speaker(s):  Chancey Bland
9.C. Revised Policy SP 6.411 Student Wellness - First Reading
Speaker(s):  Chancey Bland
Rationale: 

Per State recommendation,

Student Wellness Policy SS 3.501 is being replaced by SP 6.411

*Amended after Discussion during Work Session, per Board Recommendation.

- uploaded with amendment in e-meeting to vote during business meeting.

9.D. MOU between TDOE and GMSD for Coordinated School Health LEA Grant
Speaker(s):  Brian Fisher
Recommended Motion(s):  To move to approve the Memorandum of Understanding between the Tennessee Department of Education and the Germantown Municipal School District FY 2017-2018 for the LEA Grant of $90,000 for the purpose of developing and maintaining the Coordinated School Health initiative in GMSD, passed with a motion by Board Member #1 and a second by Board Member #2.
10. BOARD ACTION ITEMS
Speaker(s):  Chairman
10.A. Revision of Policy SS 3.6001 Fringe Benefits - First Reading
Speaker(s):  Dan Haddow
Recommended Motion(s):  I move to approve the Revision of Policy SS 3.6001 Fringe Benefits per option Plan B after First Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

The Board will discuss and make a decision.

The Board decided to take to table the Plan B in the policy for first reading

Action(s):
I move to approve the Revision of Policy SS 3.6001 Fringe Benefits with appropriate amendments to include option Plan B after First Reading, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.B. Revision of Fiscal Management Policies after one reading, request to waive second reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to waive the second reading and adopt the Revision of Policies FM 2.805 Purchasing, FM 2.806 Bids and Quotations and FM 2.808 Purchase Orders and Contracts, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Revision of the following policies after one reading*

*requested to waive the second reading to accommodate purchasing operations in the new fiscal year after July 1, 2017 since tentatively the next board meeting is scheduled for August 21, 2017.

-FM 2.805 Purchasing

-FM 2.806 Bids and Quotations

-FM 2.808 Purchase Orders and Contracts

Action(s):
I move to waive the second reading and adopt the Revision of Policies FM 2.805 Purchasing, FM 2.806 Bids and Quotations and FM 2.808 Purchase Orders and Contracts, after one reading, passed with a motion by Mrs. Suzanne Jones and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

The following amendment was made to Policy FM 2.806 Bids and Quotations;

Verbiage was corrected from " low and best bid" to "low and/or best bid" in Page 1, Line 17 and Page 3, Line 28

10.C. Aramark Contract Renewal/ Amendment for 2017-18
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the amendment to Aramark Contract renewal for 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the amendment to Aramark Contract renewal for 2017-18, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.D. Revised GMSD General Fund Budget 2017-18
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the revised GMSD General Fund Budget 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

The revisions are highlighted in yellow and are as follows:

 

pp. 3 and 25 – New SPED assistant position added – grant funded

 

p. 9 – Projected tuition updated based upon information from Student Services

 

p. 12 – New SPED grant revenue added from TNDOE

 

p. 28 – District office rent increased by 2%

 

p. 30 – Additional software costs added for complete conversion of APECs data to Skyward back to July 1, 2014

 

p. 37 – Architect fees revised to balance above changes

 

pp. 39 and 44 – New TNDOE allocation for SPED preschool discretionary program

 

p. 46 – County Commission allocation for building improvements has been reduced

 

Action(s):
I move to approve the revised GMSD General Fund Budget 2017-18, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.E. GMSD FY 2017-18 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets - Second Reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the GMSD FY 2017-18 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after Second Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the GMSD FY 2017-18 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after Second Reading, passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.F. Central Office Lease Agreement
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve our central office lease from July 1, 2017 to June 30, 2018 with Cannon, Austin, and Cannon in the amount of $155,448.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve our central office lease from July 1, 2017 to June 30, 2018 with Cannon, Austin, and Cannon in the amount of $155,448.00, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
10.G. Central Office Construction
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve A2H, Inc. to begin the design of a new central office space on the Broer-Schaeffer property, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve A2H, Inc. to begin the design of a new central office space on the Broer-Schaeffer property, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.H. Miscellaneous Budget Amendment #1 FY 17-18
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the Miscellaneous Budget Amendment FY 17-18 # 1, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Miscellaneous Budget Amendment FY 17-18 # 1, passed with a motion by Mrs. Suzanne Jones and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Absent
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
11. New Business
Discussion:  There was no new business at this time.
12. Announcements
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher announced that there was no Board Meeting in July and tentative date for the next Board meeting was August 21, 2017
13. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 7:47 pm.
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