skip to main content
 
Download

View Options:

Show Everything
Hide Everything

April 18, 2017 at 1:00 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting to order at 1:14 pm.
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence.
3. Pledge of Allegiance
Discussion:  Board member Amy Eoff led the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda, passed with a motion by Mrs. Amy Eoff and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
5. Approval of the Minutes
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from the 4.5.17 Board Business Meeting, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Minutes from 4.5.17 Board Business Meeting

Action(s):
I move to approve the minutes from the 4.5.17 Board Business Meeting, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
6. REPORTS
Speaker(s):  Chairman
6.A. TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 
  • Board Member and TLN Representative Suzanne Jones updated on the following bills;
  • Voucher Bill SB161/HB126 will go to the House Finance Sub Committee on Wednesday (4/19) and will most likely be rolled to the next week. Ms. Jones said that she may most likely travel to Nashville again to support Shelby County in opposing this bill if it makes it to the House Finance Committee.
  • SB 381/HB 395  Bill to require a restraint systems (seatbelts) in all buses purchased after July 1, 2019 will go before House Finance Sub Committee next week.  She said that Funding may be an issue for this year.
6.B. Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

Chairman Linda Fisher briefed on the following;

  • Visit of Commissioner Candice McQueen to examine excellence at Farmington Elementary School

As a part of her Classroom Chronicles media and blog series, TN Education Commissioner Candice McQueen has made it a goal to visit 10,000 teachers throughout the school year. The tour series takes her all over the volunteer state as she looks to connect with teachers as they implement statewide initiatives. This week, she made a highly coveted stop at Farmington Elementary School to look in on early literacy instruction. Thank you to Farmington administrators, teachers and students for all of the their hard work in preparing for this visit.

  • 2017 GMSD Stampede Festival, 5K & 1 mile Color Run

This Sunday, April 23rd.  12:00pm-Festival, 2:00pm-5K, 3:00pm-1 mile Color Run. Hope to see everyone there. If you have not registered you can register even on Race Day.

 

6.C. Financial Report
Speaker(s):  Kevin Jones
Discussion: 

Chief Financial Officer Kevin Jones presented the Financial Reports, which included the Balance Sheet, Revenue and Expense Statement and Cafeteria Report as of 3.31.2017

6.D. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

CALENDAR SELECTION COMMITTEE
FALL OF 2016 

BOARD REPRESENTATIVE:  NATALIE WILLIAMS 

 

¦      Work completed; 2017-2019 Two-year calendar submitted to the State Department 

¦      Public Survey & Applications opened September 2, 2016 

¦      Met on September 16th and November 1st, minutes posted online 

¦      Final survey released November 1st  

 

 

LEGISLATIVE BREAKFAST COMMITTEE
WINTER OF 2017 

BOARD REPRESENTATIVE:  LISA PARKER AND SUZANNE JONES 

¦      Six legislators in attendance  

¦      Representatives in attendance from each school district 

¦      Event date:  January 4th, 2017 

 

 

SCHOOL SITE ANALYSIS COMMITTEE
FALL OF 2016 – WINTER OF 2017 

BOARD REPRESENTATIVE:  BETSY LANDERS 

 

¦      Work completed; 20 total sites analyzed and evaluated, recommendation supplied to school board 

¦      Members chosen from PTA Presidents and individuals on City Commissions with expertise 

¦      Two Public Surveys and Two Public Meetings 

¦      Meeting Dates: October 26th, November 17th,  and January 3rd, minutes posted online 

 

INTERNAL GMSD DESIGN REVIEW COMMITTEE
SPRING OF 2017 

BOARD REPRESENTATIVE:  BETSY LANDERS 

 

¦      Members chosen via application based on experience in various areas 

¦      Meeting Dates: March 9th and March 20th 

¦      Work in progress; establishment of the “brand”, discussion of the desired layout, discussion of the building program. 

¦      Public Survey open through the month of March 

¦      Work on hold until the vote on April 5th—but will resume in May. 

 

 

 

 

 

 

 

 

 

FOREIGN LANGUAGE FOCUS GROUP
SPRING OF 2017 

BOARD REPRESENTATIVE:  AMY EOFF 

 

¦      Community member application open 

¦      Staff members chosen  

¦      Three meeting dates to be established by end of April and to continue through Fall of 2017 

 

 

COMMUNITY CONVERSATIONS COMMITTEE
WINTER OF 2017 

BOARD REPRESENTATIVE:  LINDA FISHER 

 

¦      Open to any willing to serve 

¦      Meetings January 12th, February 7th,  

¦      Event date on February 23rd 

¦      Work completed; nominated and won a national award for their work this year (will be announced in July) 

 

 

OPEB COMMITTEE
SUMMER OF 2015 – SPRING OF 2017 

BOARD REPRESENTATIVE:  KEN HOOVER / SUZANNE JONES 

 

¦      Work in progress; preparation for presentation at May 2nd retreat. 

¦      2015 Meeting Dates:  July 28th 

¦      2016 Meeting Dates:  April 7th and May 3rd 

¦      2017 Meeting Dates:  February 28th and April 11th  

 

 

7. Citizens to be heard
Speaker(s):  Chairman
Discussion: 

The following citizens voiced their opinion on "Middle school class sizes",

- Beth McClain, 1768 Poplar Estates Pkwy, Germantown TN 38138

- Joan L. Oschack, 1760 Magnolia Tree, Germantown TN 38138

- Meg Jackson, 1409 Riverwood Cove, Germantown TN 38138


8. CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
8.A. Revision of Policies - Second Reading
Speaker(s):  Cabinet
Rationale: 

Department: Exceptional Student Education

The following policies are being revised after second reading,

IP 4.202 Special Education

IP 4.613 Programs for Students with Disabilities

IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services

 

 

 

Discussion: 

The following policies are being revised after first reading,

IP 4.202 Special Education

IP 4.613 Programs for Students with Disabilities

IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services

9. BOARD ACTION ITEMS
Speaker(s):  Chairman
9.A. Annual Review/Revision of Policies - First Reading
Speaker(s):  Cabinet
Recommended Motion(s):  I move to approve the revision of policies IP 4.604, HR 5.113 and HR 5.117 after First Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

The Annual Review was completed for the following policies and

The following policies were being revised ,

IP 4.604 Credit for Prior Courses

HR 5.113 In-Service and Professional Learning Opportunities

HR 5.117 Procedure for Granting Tenure

 

No changes were recommended for the following policies at this time,

IP 4.209 Alternative Credit Options

IP 4.210 Credit Recovery

IP 4.211 Work Based Learning Program

IP 4.502 Parental and Family Involvement

IP 4.608 Awarding of Credits

IP 4.606 Graduation Activities

IP 4.804 Religious Content of Courses

The following policies were being revised ,

IP 4.604 Credit for Prior Courses

HR 5.113 In-Service and Professional Learning Opportunities

HR 5.117 Procedure for Granting Tenure

Action(s):
I move to approve the revision of policies IP 4.604, HR 5.113 and HR 5.117 after First Reading, passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.B. Approval of Special Courses for Submission to State Department of Education
Speaker(s):  Meredith Park
Recommended Motion(s):  I move to approve the Special Courses for Submission to State Department of Education for 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Special Courses for Submission to State Department of Education for 2017-18, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.C. Approval of Textbook Adoptions
Speaker(s):  Meredith Park
Recommended Motion(s):  I move to approve the Textbook Adoption for SY 2016-17, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Find attached the following for Board Approval for CTE Textbook Adoption for 2016-17:

  1. Form ED-2153 Certificate of Adoption - to be signed by the Chair and Superintendent after Board approval
  1. GMSD CTE Textbook Adoption Results – summary of adoption results
  2. Form ED-2099 – Spreadsheet with all state-approved instructional materials for this adoption cycle
Action(s):
I move to approve the Textbook Adoption for SY 2016-17, passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.D. Resolution for distribution of funds to school support organizations
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the resolution to distribute funds, $1,700.00 to Houston Middle School Cheer Boosters and $2,136.00 to Houston High School Varsity Soft Ball Team, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

FYI to the Board:

The current balance available  for distribution is $ 10,746.00,

The Board decided during their work session discussion,

to fund as follows,

HMS Cheer = $ 1,700.00

HHS Softball = $2,136.00

 

Action(s):
I move to approve the resolution to distribute funds, $1,700.00 to Houston Middle School Cheer Boosters and $2,136.00 to Houston High School Varsity Soft Ball Team, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
9.E. Approval of purchase of IPADS for 1:1 initiative
Speaker(s):  John Pierce
Recommended Motion(s):  I move to approve the purchase of IPADS for 1:1 initiative from Apple Inc. in the amount of $ 281,200.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the purchase of IPADS for 1:1 initiative from Apple Inc. in the amount of $ 281,200.00, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
9.F. Approval of Change Order for Portable Removal/Transition to Green Space at Riverdale
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the change order for work to be done for portable removal and transition of the area to green space at Riverdale in an amount not to exceed $850,000 to Zellner Construction, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the change order for work to be done for portable removal and transition of the area to green space at Riverdale in an amount not to exceed $850,000 to Zellner Construction, passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.G. Miscellaneous Budget Amendment # 61, 62 & 63
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the FY 16-17 Miscellaneous Budget Amendments # 61,62 & 63, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the FY 16-17 Miscellaneous Budget Amendments # 61,62 & 63, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.H. GMSD General Fund Budget FY 2017-18 - First reading
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve the Proposed GMSD General Fund Budget FY 2017-18 after First reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Proposed GMSD General Fund Budget FY 2017-18 after First reading, passed with a motion by Ms. Lisa Parker and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Superintendent Jason Manuel briefed on the highlights of the proposed GMSD General Fund FY 2017-18 Budget.
10. New Business
Discussion:  Superintendent Manuel informed the Board that he will be reaching out to Williamson County School District regarding their plans to open a new school system in the Brentwood area, to share his experience and knowledge in this process.
11. Announcements
Speaker(s):  Chairman
Discussion: 

Chairman Linda Fisher announced the upcoming Board/ District events,

  • May 2 & 3 - Board Retreat and Superintendent Evaluation
  • May 15 - Next Board Business Meeting
  • May 18 - Houston High School Graduation
12. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned with consensus at 2:08 pm.
<< Back to the Public Page for Germantown Municipal School District