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March 6, 2017 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting to order at 6:41 pm.
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence.
3. Pledge of Allegiance
Discussion:  Board member Betsy Landers led the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
Action(s):
I move to approve the agenda, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
5. Recognition and Awards - Tenure Celebration/ HHS Choral performance
Speaker(s):  Chairman
Rationale: 

1. Fifth Measure, Houston High School a Capella choral performance

2. Teacher Tenure Celebration

Discussion: 

Houston High School Choir, Fifth Measure performed under the direction of Dr. Billy Rayburn.

fifth measure is a mixed contemporary a cappella ensemble from Houston High School. 

Under the direction of Dr. Billy Rayburn, the group performs a wide variety of music including a cappella pop, jazz, and contemporary music.  

fifth measure performed at the 2012 National Association for Music Education In-Service in Nashville.

Last year, the group released their first CD, titled 38/39, along with the school’s female ensemble, Dol-Chay Bella.

During the 2016 A cappella Educators Association National Conference the group placed 7th in the nation.

This school year the ensemble has again been selected as a finalist for the National Championship of the A cappella Educators Association High School Championship. 

In addition, fifth measure won the South Quarterfinals of the International Championship of High School A cappella in Norcross, Georgia last month. 

Dol-Chay Bella placed second in the same competition.  As a result, both groups have advanced to the ICHSA Semi-finals in Orlando, Florida. 

If either group wins the competition, they will be invited to New York City for the ICHSA finals. Finally, fifth measure will be performing at the Tennessee Music Educators Conference on Friday, April 7. 

The following Tenured Teachers were recognized followed by a brief reception,

  • Leslie Austin, Classroom Teacher 6-8, Houston Middle School    

  • Amie Bourne, Speech and Language Pathologist, Riverdale Elementary School    

  • William Brock, Classroom Teacher 9-12, Houston High School    

  • Leslie Brommer, Classroom Teacher 9-1, Houston High School    

  • Brianna Gould,   Classroom Teacher K-5   Farmington Elementary    

  • Rachel Heberling, Classroom Teacher K-5, Riverdale Elementary    

  • Christine Hingle, School Psychologist, District Office     

  • Jessica Johnson, Classroom Teacher 6-8, Riverdale Elementary    

  • Lori Matthews, Classroom Teacher K-5, Dogwood Elementary    

  • Karen Mills, Special Education Teacher K-5, Farmington Elementary    

  • Ben Schneider, Classroom Teacher 9-12, Houston High School       

 

 

6. Approval of the Minutes
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from the 1.30.17 School Board Business Meeting, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Minutes from 1.30.17 School Board Business Meeting
Action(s):
I move to approve the minutes from the 1.30.17 School Board Business Meeting, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 
7. REPORTS
Speaker(s):  Chairman
7.A. TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Discussion: 

Day on the Hill – February 20-21, 2017

A great day and a half in Nashville. 

We met with 6 Legislators (Rep. Mark White, Rep. Eddie Smith, Rep. Dwayne Thompson, Senator Kelsey, Senator Mark Norris and Rep. Harry Brooks).  The legislators were made up of our local representatives as well as Key legislators in the Education committees.

Our message to all Legislators we met were in line with our Legislative Agenda:

  • We do not support School Vouchers – by any name

  • We do not support School Board Partisan elections or elections for Superintendents

  • We support physical activity in our schools, but time required at the Grades 10 – 12 level will present challenges due to these classes not currently being offered.

  • We support any changes to the BEP which are funded.

We also had the opportunity to attend the Joint Education Committee Meeting – speakers were Commissioner Candice McQueen and Shelby County Superintendent Dorsey Hopson and Shelby County Board of Education Chairman Chris Caldwell.

We met with Dr. Sara Heyburn Morrison at the State Board of Education.  We heard an overview of their 2017 Master Plan and gave them our views of several of the Bills currently being drafted.  We also discussed their current effort to become the LEA of several schools in the Memphis and Nashville areas.

 

GMSD Legislative Agenda

Review the agenda – small comment of each item.

Other items which we are also giving voice to – Grading system of A to F and ACT as a choice for annual assessment.

 

Other Updates

TLN Weekly Conference Calls – Municipalities

GMSD Day on the Hill – March 29th  

7.B. Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

Community Conversation

 

 Community Conversation, an initiative to promote meaningful work for young people with developmental disabilities was held. The evening was funded by a grant that has been awarded to the district by Vanderbilt University. City officials, school board members, community members, special education teachers, faith-based organizations, parents of individuals with disabilities, as well as students themselves were all in attendance to discuss:

* How can we support business leaders and families in increasing opportunities for students with disabilities and their success rate once placed? Thank you to everyone that attended.

 

Community Tour Day

 

Germantown Municipal Schools opened their doors to stakeholders in the community on Community Tour Day. Community leaders and local policy makers were invited to see what our award winning schools are all about.

 

CityCURRENT, A Mid-South force for good made up of 75+ partner companies giving back and sharing positives in our community had a tour as well as Leadership Germantown and local politicians and city officials.

Senior Citizens Go Back to School Bus Tour and a tour for interested families also took place.

Riverdale Play

 

Congratulations to the students, parents and teachers at Riverdale for Shrek The Musical JR., Everyone's favorite ogre, Shrek, lead a cast of fairytale misfits on an adventure to rescue a princess and find true acceptance. It was a terrific play from the singing to the tap dancing to the laughs.

 

 

 

7.C. Financial Report
Speaker(s):  Kevin Jones
Discussion: 

Chief Financial Officer Kevin Jones presented the Financial Reports, which included the Balance Sheet, Revenue and Expense Statement and Cafeteria Report as of 1.31.2017


7.D. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel gave a PowerPoint presentation on "Review of Middle School programs and offerings" per the GBOE Annual Agenda item. He outlined the following,

  • ELA (English Language Arts)
  • Math
  • Science
  • Social Studies
  • ESL (English as a Second Language)
  • RTI (Response to Intervention)
  • Elective Options

He gave an overview for the different grade levels at Houston Middle School and Riverdale Elementary School.

 

 

 

8. Citizens to be heard
Speaker(s):  Chairman
Discussion:  There were no Citizens to be heard.
9. CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.A. New Board Policy IP 4.802 - Student Equal Access - Second reading
Speaker(s):  Meredith Park
9.B. Revision of Board Policies - Second Reading
Speaker(s):  Meredith Park / Chauncey Bland
Rationale: 

The following Board policies are being revised,

IP 4.502 - Parental and Family Involvement

IP 4.600 - Grading

IP 4.602 - Honor Roll, Awards and Class Ranking

IP 4.700 - Testing Programs

SP 6.200 - Attendance, Pregnancy and Truancy

SP 6.309 - Zero Tolerance Offenses

SP 6.405 - Administering Medicines to Students

SP 6.409 - Child Abuse and Neglect

SP 6.414 - Guidance and School Counseling

SP 6.416 - Student Accident Report

9.C. Annual Review/Revision of Policies - First Reading
Speaker(s):  Cabinet
Rationale: 

Department: Exceptional Student Education

The following policies are being revised,

IP 4.202 Special Education

IP 4.613 Programs for Students with Disabilities

IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services

No change recommended for the following,

IP 4.615 Service Animals

Department: Academic Advancement

The following Policies have been reviewed and no changes recommended at this time,

IP 4.300 Extracurricular Activities

IP 4.301 Interscholastic Activities

IP 4.302 Field Trips, Excursions, Competitions

IP 4.406 Use of the Internet

IP 4.407 School and System Websites

IP 4.600 Grading

IP 4.602 Honor Roll, Awards, Class Ranking

IP 4.603 Promotion and Retention

IP 4.605 Graduation Requirements

IP 4.605.1 High School Diplomas

IP 4.700 Testing Programs

Three of these policies were recently presented for revisions at the January board meeting (IP 4.600, IP 4.602, and IP 4.700).  

Department: Human Resources/ Personnel

The following policies were reviewed and no changes recommended at this time,

HR. 5.102: Professional Employment

HR. 5.115: Employee Assignment and Transfer

HR. 5.118: Employment Contract

HR. 5.200: Separation Practices for Teachers

HR. 5.301: Certificated Employee Jury Duty

HR. 5.302: Employee Sick Leave

HR. 5.306: Certificated Employee Military Leave

HR. 5.601: Conflict of Interest

HR. 5.701: Employment of Subs

 

 

 

 

 

 

Discussion: 

The following policies are being revised after first reading,

IP 4.202 Special Education

IP 4.613 Programs for Students with Disabilities

IP 4.614 Isolation or Restraint of Students Receiving IDEA Special Education Services

9.D. GBOE 2017 Legislative Agenda
Speaker(s):  Suzanne Jones
10. BOARD ACTION ITEMS
Speaker(s):  Chairman
10.A. Resolution for distribution of funds to School Support Organizations
Speaker(s):  Linda Fisher
Recommended Motion(s):  I move to approve the resolution to distribute funds, $2,850 to Houston High School Volley Ball Boosters and $2,500 to Houston High School Trap Team and $2,970 to Houston High Choir Boosters, passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

Donation Request have been received from,

1. Houston High School Volley Ball Boosters

2. Houston High School Trap Team

3. Houston High Choir Boosters

Action(s):
I move to approve the resolution to distribute funds, $2,850 to Houston High School Volley Ball Boosters and $2,500 to Houston High School Trap Team and $2,970 to Houston High Choir Boosters, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.B. Approval to renew the district’s Data connection/ Internet contract
Speaker(s):  John Pierce
Recommended Motion(s):  I move to approve the extension of the Master Services Agreement for data connectivity with ENA for a one year period from 7/1/17 through 6/30/18, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the extension of the Master Services Agreement for data connectivity with ENA for a one year period from 7/1/17 through 6/30/18, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.C. Purchase Approval of classroom and office furniture for the new addition at Riverdale Elementary School
Speaker(s):  Mason Grace
Recommended Motion(s):  I move to approve the $300,000 maximum purchase of furniture for the Riverdale Addition to include classrooms, main lobby, administrative offices, and multi-purpose room from Office Depot/Office Max, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the $300,000 maximum purchase of furniture for the Riverdale Addition to include classrooms, main lobby, administrative offices, and multi-purpose room from Office Depot/Office Max, passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.D. Maintenance Contract Extension
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the extension of the existing maintenance contract with GCA Education Services in the amount of $440,000 for School Year 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the extension of the existing maintenance contract with GCA Education Services in the amount of $440,000 for School Year 2017-18, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.E. Custodial Contract Recommendation
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the awarding of RFP #170027 to provide custodial/cleaning services in the amount of $665,156 to American Facility Services for School Year 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the awarding of RFP #170027 to provide custodial/cleaning services in the amount of $665,156 to American Facility Services for School Year 2017-18, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
10.F. Approval of Bid for Partial Re-Roofing of Houston High School
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the awarding of bid #36313-01 for the partial re-roofing of Houston High School in the amount of $860,579 to Jolly Roofing Company, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the awarding of bid #36313-01 for the partial re-roofing of Houston High School in the amount of $860,579 to Jolly Roofing Company, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
10.G. Transportation Penalty to Collierville
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the Settlement Agreement and General Release with Collierville Schools in the amount of $190,000 for School Year 2016-17 and $190,000 for School Year 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Settlement Agreement and General Release with Collierville Schools in the amount of $190,000 for School Year 2016-17 and $190,000 for School Year 2017-18, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
11. New Business
Discussion: 

Superintendent Manuel shared the Success story of Houston High School Girls Basket Ball Team.

  • At the Sectional finals, beat Arlington 56-52
  • At the Regional Finals beat Central 61-54
  • Their Record this year is 27-3 and  for the last 2 years was 54-6
  • They have won 3 District Championships in the last 4 years, the Winning Class in the 25 year history  of Houston Girls Basketball

Mr. Manuel said that he was very excited on their success and wished them luck in the upcoming State Championship against Clarksville.

 

 

 

12. Announcements
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher announced that the next Board Work session will be held on Thursday March 9, 2017 at the GMSD Office PD Room at 1:00 pm.
13. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 7:45 pm.
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