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December 5, 2016 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order - Swearing in of New Board members
Speaker(s):  Chairman
Rationale: 

Ms. Linda Fisher

Ms. Amy Eoff

Ms. Suzanne Jones

Discussion: 

Chairman Linda Fisher called the meeting to order at 6:27 pm.

Board members, re-elected and newly elected after the November election were sworn in, with their family beside them, by Judge Robert M Brannon Jr.

Ms. Linda Fisher - Position 1 - Re-elected

Ms. Suzanne Jones - Position 3 - Newly elected

Ms. Amy Eoff - Position 5 - Newly elected



Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence.
Pledge of Allegiance
Discussion:  Board member Amy Eoff lead the Pledge of Allegiance
Approval of Agenda
Speaker(s):  Chairman
Action(s):
I move to approve the agenda, passed with a motion by Ms. Lisa Parker and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Recognition and Awards
Speaker(s):  Chairman
Discussion: 

The following winners from the GMSD Holiday card art contest were recognized,

Middle School Winner: Tatum Carter , 7th grade at Houston Middle, Teacher - Robyn Nickell

High School and Overall Winner: Katharine Nowak, 12th grade at Houston High, Teacher -  Amanda Schulter

Honorable Mention:

Avery Crenshaw -12th grade at Houston High, Teacher - Bobby Spillman

Cassie Kime - 12th grade at Houston High, Teacher -  Bobby Spillman

Ella Kennin - 10th grade at Houston High, Teacher -  Bobby Spillman

Approval of the Minutes
Speaker(s):  Chairman
Action(s):
I move to approve the minutes from the 11.15.16 GMSD Board Business Meeting, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Abstain (With Conflict)
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Abstain (With Conflict)
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
REPORTS
Speaker(s):  Chairman
Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

Chairman Linda Fisher began her report by saying that  it was a great honor as a citizen to be a member on a school board with a job to influence the quality of education for all of our community’s children.

She thanked  Mark Dely, Ken Hoover and Natalie Williams for their past service  and dedication in opening the doors of our school district. She said that we have new board members and we all look forward to a vision of high expectations for student achievement and quality instruction.

She said the she may have spent her time in and around schools for the past 20 years and have served as president of the PTA in our community, but nothing prepares a person for the reality of serving on a school board. She outlined that in the next few months, our new board members will change from" Board candidates" to" Board members"; from "Private citizens" to "Public officials"; and from being an individual to becoming a member of a team. She informed that in order to help our new board members learn the roles of a board member, they will be attending new board member orientation in Nashville this week.

She said that as a past and present board member, she will continue to assess her current  skills and knowledge.

Ms. Fisher also announced that next week the district will have an all day boot camp for all of the board members to learn and enhance their effectiveness as a board member. Our new board members will then be placed on district committees to continue growing as a school board member. She stated that they are all looking forward to having a collaborative relationship with the superintendent, staff and community and establishing a strong communications structure to inform and engage all of our stakeholders.

Financial Report
Speaker(s):  Kevin Jones
Discussion:  Chief Financial Officer Kevin Jones, presented to the Board the Financial Reports ending 11.30.16, which included the Balance sheet, Revenue and Expense statements and the Cafeteria Reports.
Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel gave an update on the Status of the  School Site Selection process.

He briefed on the following Timeline,

November 29, 2016 -Board of Education Special called work session : Evaluation of Criteria and discussion of Decision Timeline

December 1, 2016 - School Site Analysis Committee: Continued site by site analysis via shared SSAC Notes

December 5, 2016 - Board of Education Business Meeting: Vote on Prioritized Criteria and Timeline

December 7, 2016 - PTA Presidential Summit: Discussion/ Planning of Public Forum

December 20, 2016 - School Site Analysis Committee: Individual SSAC Notes are completed

January 3, 2017 - School Site Analysis Committee Meeting: Evaluate sites based on Prioritized Criteria Rubric

January 5, 2017 - Public Forum: Content TBD

January 6, 2017 - Public Survey: Content TBD

January 30, 2017 - Board of Education Business Meeting: BOE votes on sites

Citizens to be heard
Speaker(s):  Chairman
Discussion:  There were no citizens to be heard at this time.
CONSENT AGENDA
Speaker(s):  Chairman
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Instructional Materials Review Committee
Speaker(s):  Meredith Park
Rationale:  Form ED2150
New Policy SP 6.505 Students in Foster Care - First reading
Speaker(s):  Chauncey Bland
Revision of Policy SP 6.503 Homeless Students - First reading
Speaker(s):  Chauncey Bland
Revision of Policy HR 5.305 Family Medical Leave - First Reading
Speaker(s):  Dan Haddow
Revision of Policy SP 6.2061 Inter-District Open Enrollment- Second Reading
Speaker(s):  Chauncey Bland
BOARD ACTION ITEMS
Speaker(s):  Chairman
Capital Improvement Prioritization
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the bidding of the replacement of the Houston High School roof and the replacement of the Houston High School HVAC rooftop units, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the bidding of the replacement of the Houston High School roof and the replacement of the Houston High School HVAC rooftop units, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Election of Chairman
Speaker(s):  Chairman
Recommended Motion(s):  I move to nominate and elect XYZ as the Chairman of the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to nominate and re-elect Linda Fisher as the Chairman of the Germantown Board of Education, passed with a motion by Mrs. Betsy Landers and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Election of Vice-Chairman
Speaker(s):  Chairman
Recommended Motion(s):  I move to nominate and elect XYZ as the Vice-Chairman for the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to nominate and re-elect Lisa Parker as the Vice-Chairman for the Germantown Board of Education, passed with a motion by Mrs. Betsy Landers and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Election of Tennessee Legislative Network Representative
Speaker(s):  Chairman
Recommended Motion(s):  I move to elect XYZ as the Tennessee Legislative Network Representative for the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to nominate and elect Suzanne Jones as the Tennessee Legislative Network Representative for the Germantown Board of Education, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
New Business
Update on School Site Selection Criteria
Speaker(s):  Linda Fisher
Recommended Motion(s):  I move to approve the School Site Selection Criteria and Rubric established by the Board during the 11.29.16 Board Work Session, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the School Site Selection Criteria and Rubric established by the Board during the 11.29.16 Board Work Session, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Announcements
Speaker(s):  Chairman
Discussion: 

Chairman Linda Fisher wished everyone "Happy Holidays" and welcomed all to attend the Germantown Holiday Parade on Saturday December 10, 2016.

 

Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 7:01 pm
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