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October 17, 2016 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting to order at 6:34 pm
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence.
3. Pledge of Allegiance
Discussion:  Board member Betsy Landers lead the Pledge of Allegiance
4. Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda, passed with a motion by Mrs. Suzanne Jones and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
5. Recognition and Awards
Speaker(s):  Chairman
Discussion: 

STUDENT RECOGNITIONS:

National Merit Semi-finalists:

Jesse L. Keck

Alan Li

William T. McLeod

Michelle L. Myers

Katrina F. Ostrom

Allison V. Powell

Sean M. Richert

Kishan G. Sinojia

Emily Zhao


National Merit Commended Scholars:

Olivia Almand

Amelia Baran

Rachel Chapin

Jule Curry

Patrick Gardner

Hannah Johns

William Kent

Jacob Kinnear

Jennifer Louie

James Moran

Taryn Mouhot

Thomas Phan

John Pi

Grace Roberts

Emma Scott

Anjali Sindhuvalli

 

 

 

ALUMNI RECOGNITIONS:

Houston High School Alum:  Amanda Heath (class of 2003) who was appointed as the youngest and FIRST African-American woman judge in Augusta, GA.

STAFF RECOGNITIONS:

Houston Middle School Principal Liz Dias has been recognized as Tennessee’s Administrator of the Year by the ASCA (American School Counselor Association).

 

6. Approval of the Minutes
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from 9.19.16 Board Business Meeting, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the minutes from 9.19.16 Board Business Meeting, passed with a motion by Ms. Lisa Parker and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 
7. REPORTS
Speaker(s):  Chairman
7.A. TLN Update (Tennessee Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board member and TLN Representative Natalie Williams informed the board that she had contacted all of the representatives from Germantown on pending resolutions at the TSBA delegate assembly in November. She also stated that she would be working with Kate Crowder, GMSD Communications Specialist to save the date on another legislative send off breakfast in January.

7.B. Chairman's Report
Speaker(s):  Linda Fisher
Discussion: 

Chairman Linda Fisher gave a Chairman's Report as below,

TSBA Fall District Meeting:

Each September meetings are held in the nine TSBA districts to discuss legislative issues and current educational topics. Our board and superintendent attended our TSBA district meeting at Arlington High School.

GMSD student Olivia Brommer was the Delta Region Award Winner and will go on to represent the region at the annual conference. Good luck to Olivia Brommer as she completes the interview process for a $2000 scholarship.

In addition, TSBA encourages professional growth of school board members and offers certified board member awards. Awards go to those who invest time and effort into becoming more effective school board members. Awards are given for participation in activities beyond the local school board obligations. Congratulations to Lisa Parker who was awarded Level 2 and Natalie Williams and myself who were awarded Level 1.  Level 5 is the highest.

PTA Presidential Summit:

PTA Presidents met with our superintendent to discuss current topics concerning our schools. It is also a chance for our PTA Presidents to provide feedback and receive information to take back to their PTA families. Jeremy Park of CityCurrent, also spoke on forming community and business partnerships for our schools. Thank you to all of our PTA Presidents and members of our business community for attending.

 

 

7.C. Financial Report
Speaker(s):  Kevin Jones
Discussion:  Chief Financial Officer Kevin Jones, presented to the Board the Financial Reports, including the Balance Sheet and the Revenue and Expense for the period ending 9.30.16
7.D. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion: 

Superintendent Jason Manuel gave an update on the School Site Selection Process with a power-point presentation. He said that based on all the current factors, he would like to recommend as follows;

-More information needed.
-Superintendent recommendation to extend site analysis, public engagement, and selection process-
-Recommendation:
1)Create a Site Analysis Committee
2)Host an additional Public Forum
3)Release two surveys

He also briefed on the 3 main School Board Decision points;

1)Site Analysis Committee’s property evaluations
2)Stakeholder Input from public forums
3)Stakeholder Input from surveys
 

Mr. Manuel presented a tentative timeline for this process;

•October 6 : FIRST Survey Opens
•Evaluation of Criteria and Chance for Public to add other ideas and properties.
•October 17 : Site Analysis Committee is announced
•Small, vetted, experts who can analyze several sites in the interest of the District.
•October 19: FIRST Survey Closes
•Feedback will be sent to the school board on Oct. 21
•November 15/17 : SECOND Community Forum
•Assigning importance to the selection criteria, and a detailed analysis of viable sites.
•End of November/ Dec.1 : SECOND Survey Released
•Detailed analysis of site finalists, broader reach than community forum.
•December 5th : School Board Discussion
•District staff will provide community feedback and site analysis for school board consideration

Superintendent Manuel outlined how the School Site Analysis Committee was selected;

•Chosen from experts on the City of Germantown Commissions
•Vetted via BOA application process
•We would like to answer questions about cost, building challenges, and availability.
•Each member of this team possesses a unique skill set or expertise that will prove useful in reaching that goal.

He gave a brief description of each member in the School Site Analysis Committee;

-Dike Bacon (Planning Commission) of the Hednak Bobo Group will serve as our architectural expert alongside a representative of A2H, the architecture firm that has been chosen for site work on the project. 
-Jennifer Sisson (Zoning Commission), of Sisson and Sisson Law Firm, will act as our legal guidance, experienced in property law.
-Janet Geyer (Economic Development Commission), of Crews Realty Development, will represent our interests in real estate and City development.

-Michael McLaughlin (Financial Advisory Commission), of Tower Ventures will offer financial guidance

-Deputy Chief Rodney Bright (Germantown Police Department) to help us address any safety issues, traffic and crime related concerns.
-Tim Gwaltney (Gemantown City Civil Engineer) to address questions of land site development, road accessibility, and code enforcement.
-Kevin Young (Chairman of the Parks and Recreation Board) to entertain open dialogue about park spaces and other questions from the community survey and forum.

Superintendent Manuel informed on the  School Site Analysis Committee Ambassadors;

•PTA Presidents will be included in the meetings to act as ambassadors of information and to pose questions from the citizen perspective. 
•Betsy Landers will represent the interests of the School Board
•Vijaya Subramani will provide minutes from the meetings

School Site Analysis Committee Ambassadors are as follows,

-Betsy Landers (School Board Member) to report meeting minutes and perceptions to the school board and any other community members.
-Alison Fondaw (Dogwood PTA President) to report meeting minutes and perceptions to the stakeholders.
-Sherrie Hicks (Houston Middle PTA President) to report meeting minutes and perceptions to the stakeholders.
-Joy Williams (Farmington Elementary PTA President) to report meeting minutes and perceptions to the stakeholders.
-Amy Jenkins (Riverdale PTSA President) to report meeting minutes and perceptions to the stakeholders.

 

 

 

 

 

 

 

 

 

 


8. Citizens to be heard
Speaker(s):  Chairman
Discussion: 

The following citizens voiced their opinion on the "Proposed New School Site Selection process and Land options"

1. Karen Viotti, 2205 Duntreath Valley Drive, Germantown TN 38139

2. Lia Savino, 2880 Carnton Drive,  Germantown TN 38138

3. Morris Fisher, 2271 Riverdale Road, Germantown TN 38138

4. Jessica Schepman, 8324 Honey Hill Cove, Germantown TN 38138

5. Aaron Henager, 9026 Lansdowne Lane, Germantown TN 38139

6. Claire Van Drimmelen, 8351 Stone Creek Drive,  Germantown TN 38138

7. Sheila Hahn, 2964 Mallard Lane, Germantown TN 38138

8. Whitney Lane, 8132 Cambury Cove East, Germantown TN 38138

9. Hayley White, 2554 Hollyhock Cove, Germantown TN 38138

10. Gary Hahn, 2964 Mallard Lane, Germantown TN 38138

11. Ellie Claire Warren, 2489 Netherhall Drive, Germantown TN 38139

 

9. CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Suzanne Jones and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
9.A. LEA Compliance Approval
Speaker(s):  Dr. Meredith Park
9.B. Revision of HR Policy 5.602 Staff Time Schedules -First Reading
Speaker(s):  Dan Haddow
Rationale: 

Annual Review of Policy HR 5.501 Complaints and Grievances done - No Changes recommended.

9.C. Revision of Policies - Second reading
Speaker(s):  Meredith Park
Rationale: 

FM 2.200 - Annual Operating Budget

FM 2.403 - Surplus Property Sales

IP 4.606 - Graduation Activities

SP 6.413 - Concussion

 

9.D. New Policies - Second Reading
Speaker(s):  Meredith Park
Rationale: 

The following New Policies are being adopted per TSBA recommendations,

IP 4.210 - Credit Recovery

IP 4.211 - Work Based Learning Program

9.E. Miscellaneous Budget Amendment # 37
Speaker(s):  Kevin Jones
Attachments: (1)
9.F. Audit Contract for FY 2016-17
Speaker(s):  Kevin Jones
10. BOARD ACTION ITEMS
Speaker(s):  Chairman
Discussion:  There were no Board action items at this time.
11. Unfinished Business
Speaker(s):  Chairman
11.A. Approval of land option for new GMSD School
Speaker(s):  Jason Manuel
Recommended Motion(s):  I move to approve the BMA action for the land option and proceed with the analysis and due diligence process on the 30.8 acre parcel of land owned by Regency Builders and optioned by the City of Germantown on September 12th, 2016, located north of East Winchester Road, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move that the Executive Committee schedule a session for the school board to adopt a prioritized criteria list, passed with a motion by Mrs. Amy Eoff and a second by Mrs. Betsy Landers.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

The Motion was tabled during  the 9.19.16 Board meeting.

It was kept in the Unfinished business agenda in the 10.17.16 Board meeting.

Since nobody moved to take the motion from the table, the motion died.

Board Member Ken Hoover made a new motion.

12. New Business
Discussion:  There was no new business at this time.
13. Announcements
Speaker(s):  Chairman
Discussion:  No announcements were made at this time.
14. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 7:46 pm
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