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June 6, 2016 at 6:30 PM - GMSD Board Meeting

Minutes
1. Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting to order at 6:40 pm.
2. Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence.
3. Pledge of Allegiance
Discussion:  Board member Ken Hoover led the Pledge of Allegiance.
4. Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda as amended, passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The following two amendments were made to the agenda, 1. To add item 10.I under Board Action Items - Inter-fund Loan Agreement between the City of Germantown and Germantown Board of Education. 2. To move the New Policy IP 4.700 Testing Programs from Consent Agenda 9.D and add as item 10.J under Board Action Items.
5. Recognition and Awards
Speaker(s):  Chairman
Discussion:  There were no recognitions and awards at this time.
6. Approval of the Minutes
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from 5.16.16 Board business meeting, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the minutes from 5.16.16 Board business meeting, passed with a motion by Mr. Mark Dely and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
7. REPORTS
Speaker(s):  Chairman
7.A. TLN Update (Tennessee Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board member and TLN representative Natalie Williams updated the board on the legislative webinar she attended with all of the new public chapter updates. She thanked Senator Kelsey and Representative White for meeting with her and Superintendent Mr. Manuel regarding the implementation of some recent legislation and discussing new bills for next year.
7.B. Chairman's Report
Speaker(s):  Linda Fisher
Discussion:  Chairman Linda Fisher gave the Chairman's Report as follows, "The Houston High School graduation was a great event and The Houston High Class of 2016 brought in over 32.4 million dollars in scholarship funds. Congratulations to the Class of 2016 as they move onto the next phase in their lives. A luncheon was held for our retiring GMSD teachers, staff and paraprofessionals. Congratulations to Cathleen Arnold, Joyce Burtch, Margaret Franklin, Virginia Hart, Deborah McCoy, Pamela Penn, Lee Tanner, Deborah Atchley, Susan Chappars, Julia Hale, Sue Lynn, Natalie Parker-Lawrence, James Smith and Mary Thomas. Thank you to Ken Hoover for reading at the luncheon a proclamation from the City of Germantown and our Mayor Mike Palazzolo honoring our retirees. In our work session today, a summary of our superintendent evaluation was given. Superintendent Manuel received a score of 4.4/5.0. Thank you to the board for their time and consideration in evaluating our superintendent.
7.C. Financial Report
Speaker(s):  Kevin Jones
Discussion:  Chief Financial Officer Kevin Jones presented the Financial Report including the Balance Sheet, Revenue and Expense Statement for period ending May 31, 2016. He gave updates on the OPEB Trust and the Reserves.
7.D. Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel began his report summarizing the exceptional successes of the Germantown Municipal School District after the second year. He conveyed that he had sent out several versions of this summary in the form of a letter to the Parents, Staff and the Community members. He told that in whichever form of measurement we look to District, it has been a great success, -the 7 million reserve making the district financially sound, -the record setting 199 students with ACT score above 30, -the numerous National Merit Finalists and Semi-Finalists, -Competing and winning several Academic competitions like the Cyber Patriots, Houston middle winning the Battle of the Books, -Athletic achievements for Best of Preps, several State and National Championships, -Fine Arts success in Art, Choir, Band and Strings like 145 All-West students, 9 Orpheum High School Theater award nominations He said that it was exciting to get a chance to change the foot prints like the new Riverdale school addition and the Dogwood Elementary new Roof, the Heat and Air system. He said that it was a good moment to celebrate the reason of having our own school district.
8. Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following citizens voiced their opinion on the addition of permanent parking lot at Riverdale Elementary and Special Education Pre-K Class at Dogwood Elementary and Riverdale Elementary, 1. Shanna Sparks, 2089 Kilbirnie Drive Germantown 38139 2. Audrey Grossman, 8530 Windy Oaks Cove Germantown 38139 3. Lesley Parker, 1356 Fox Grape Cove Germantown 38138 4. Whitney Marcuzzo, 7030 Bent Creek Drive Germantown 38138 5. Christopher Schmidt, 6925 Redfield Drive Germantown 38138 6. Joseph Bond, Principal, Riverdale Elementary School 7. Ann Lowery, 2354 Dogwood Trail Germantown 38139 8. Laurie Gaut, 2439 Windy Oaks Drive Germantown 38139
9. CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the consent agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the consent agenda, passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
9.A. Revision of Board Policies-Second Reading
Speaker(s):  Chairman
Rationale: 

-Revision IP 4.407-School and System Websites

-Revision of Policy SP 6.4001 Survey of Students

-Revision Policy IP 4.603 Promotion and Retention

9.B. New Board Policy-Second Reading
Speaker(s):  Chairman
Rationale:  -New Policy FM 2.403 Surplus Property Sales
9.C. Revision of Board Policies-First Reading
Speaker(s):  Chairman
Rationale: 

-Revision Policy IP 4.605 Graduation Requirements

-Revision Policy SBO1 407.02 School Board Records

-Revision Policy SP 6 304 Student Discrimination-Harassment Bullying-Intimidation and Cyber Bullying

-Revision Policy SP 6.415 First Aid and Emergency Medical Care

-Revision Policy SP 6.421 Accommodating Students with Diabetes

-Revision Policy SP 6.425 Life-Threatening Allergy Management

-Revision Policy SS 3.202 Emergency Preparedness Plan

-Revision Policy SS 3.501 Student Wellness

-Revision SP 6.405 Administering Medicines to Students

9.D. New Board Policies - First Reading
Speaker(s):  Chairman
Rationale:  -New Policy IP 4.804 (003)Religious content of courses
9.E. Miscellaneous FY15-16 Budget Amendments # 67, 68 and 69
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the FY 15-16 Budget amendments # 67,68 and 69 passed with a motion by Board Member #1 and a second by Board Member #2.
10. BOARD ACTION ITEMS
Speaker(s):  Chairman
10.A. FY 16-17 GMSD Nutrition Budget - Second Reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the FY 16-17 GMSD Nutrition Budget after Second Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the FY 16-17 GMSD Nutrition Budget after Second Reading, passed with a motion by Mr. Mark Dely and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10.B. FY 16-17 GMSD Federal Projects Budget - Second reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the FY 16-17 GMSD Federal Projects Budget after Second reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the FY 16-17 GMSD Federal Projects Budget after Second reading, passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10.C. FY 16-17 GMSD CIP Budget - Second reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the FY 16-17 GMSD CIP Budget after Second reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the FY 16-17 GMSD CIP Budget after Second reading, passed with a motion by Mr. Ken Hoover and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
10.D. FY 16-17 GMSD Health Insurance Budget - Second reading
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the FY 16-17 GMSD Health Insurance Budget after Second reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the FY 16-17 GMSD Health Insurance Budget after Second reading, passed with a motion by Mr. Mark Dely and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10.E. Renewal of Liability Insurance
Speaker(s):  Josh Cathey
Action(s):
I move to approve the renewal of the Liability Insurance for 2016-17 passed with a motion by Mr. Mark Dely and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10.F. Approval of Bid for Modular Classroom Site Work for Farmington and Dogwood Elementary
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the awarding of bid #FY160055 to Terry Bell Construction, LLC. passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the awarding of bid #FY160055 to Terry Bell Construction, LLC. passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10.G. Riverdale Parking lot addition
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the change order with Zellner Construction for $258,382.02 for the Riverdale Parking Lot Addition, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the change order with Zellner Construction for $258,382.02 for the Riverdale Parking Lot Addition, passed with a motion by Mr. Ken Hoover and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10.H. Reserve allocation to Riverdale Project
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to amend the GMSD FY 16-17 General Fund Budget by One Million dollars, allocated to Riverdale construction project from the Reserves, to make the total amended FY 16-17 General Fund budget equal to $ 51,157,954.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to amend the GMSD FY 16-17 General Fund Budget by One Million dollars, allocated to Riverdale construction project from the Reserves, to make the total amended FY 16-17 General Fund budget equal to $ 51,157,954.00, passed with a motion by Mr. Ken Hoover and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10.I. Interfund Loan Agreement between the City of Germantown and the Germantown Board of Education for purchase of Computers
Recommended Motion(s):  I move to approve the Interfund loan agreement between the City of Germantown and the Germantown Board of Education for the purchase of computers in the amount of $869,955.00 through interest-bearing Capital Outlay Funds, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to authorize the Executive Committee to enter into an Interfund loan agreement between the City of Germantown and the Germantown Board of Education for the purchase of computers in the amount of $869,955.00 through interest-bearing Capital Outlay Funds, passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
10.J. New policy IP 4.700 Testing Programs
Recommended Motion(s):  I move to approve the Policy IP 4.700 Testing Programs as amended after first reading passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Policy IP 4.700 Testing Programs as amended after first reading passed with a motion by Mr. Ken Hoover and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The following amendment was recommended by the board, -Add "Identification of whether the assessment is State or Board mandated" as item 7 on Page 2.
11. New Business
Discussion:  There was no new business at this time.
12. Announcements
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher announced that the next Board Work session and Business meeting was scheduled for Monday July 11, 2016.
13. Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 7:45 pm.
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