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March 29, 2016 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called the meeting to order at 6:37 pm.
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Linda Fisher called for a moment of silence.
Pledge of Allegiance
Discussion:  Vice-Chairman Lisa Parker lead the Pledge of Allegiance.
Approval of Agenda
Speaker(s):  Chairman
Action(s):
I move to approve the agenda with 3 amendments, passed with a motion by Ms. Lisa Parker and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The following amendments to the Agenda were recommended: Chairman Linda Fisher recommended to move Board Action items 10.D and 10.E to Consent Agenda as items 9.C and 9.D Board Member Mark Dely recommended to pull Consent Item 9.B and move to Board Actions as item 10.D
Recognition and Awards
Speaker(s):  Chairman
Discussion:  Student Recognitions: Ali Marie Randolph- Houston Middle Student who caught attention for writing the HR department a letter of recommendation for a potential teacher candidate. The Houston High Girl’s Varsity Basketball Team- For the third time in school history and second time in three years, the team has taken the District Championship, defeating Germantown High 59-47 in the title game. Led by Tournament MVP, Senior Jaida Roper, and All-Tournament selections Freshmen Jayla Hemingway and Madison Griggs, the Lady Mustangs followed up an undefeated regular season in district play with their 5th District Championship. The Lady Mustangs just concluded the 2015-2016 season with a record of 27-3 which is the highest winning percentage in school history for basketball. Jayla Hemmingway, Sydney Malone, Sammiyah Hoskin, Shaela Gardner, Kelsey Trice, Madison Griggs, Jaida Roper, Melissa Carter, Kelsey Nadler, Shannon Sharp, and Rochelle Lee. Staff Recognitions: -Chad Becker (girls basketball head coach) and his two assistant coaches Monica Elliott and Randy Forrester GMSD Teachers of the Year: Sue Lynn, 1st Grade Teacher, Farmington Elementary School—GRADES Pre-K-4 Corrine Martin, 8th Grade Teacher, Riverdale Elementary School—GRADES 5-8 Victoria Jordan, Chemistry Teacher, Houston High School (also selected as the Regional State Teacher of the Year—GRADES 9-12) -Presentation of funds by the Shelby County Education Foundation Dianne Polley presented a check for a total of $930.00 to individual schools for participation in Shelby County’s Race for Education.
Approval of the Minutes
Speaker(s):  Chairman
Action(s):
I move to approve the minutes from 2.29.16 Board Meeting, passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board Member and TLN Representative Natalie Williams said that the Committee work has come to a close at the State Legislature and briefed on the following Bills: -SB1735/HB1568 Individualized education account: Signed by The Governor on March 22, 2016. -SB0392 This would require an LEA to admit a student from another LEA without approval from the prior LEA. It would be an automatic transfer if the LEA has space, teachers, and transportation. -SJR461 Sen. B. Kelsey (R) Constitutional amendment - funding of public schools. Proposes an amendment to Article XI, Section 12 of the Constitution of Tennessee to affirm the general assembly's full discretion to determine the funding and eligibility for public schools. -HB2574/SB2565 BEP funding bill in response to Governor Haslam's increase in Ed funding will be in Senate's FWM Committee on April 5th. -HB 1852/SB 2001 Senate and House Finance Committee to consider Governor Haslam's Education Bill: "Governor's Three Star Physical Education and Literacy Program." -SB 2540/ HB1537 Education: Reduces the required amount of assessments in 11th grade from 3 to 1.
Chairman's Report
Speaker(s):  Linda Fisher
Discussion:  Chairman Linda Fisher briefed on the following, - Participated in Agriculture day at Farm park with First Grade Students of Farmington Elementary School - Attended with Vice-Chairman Lisa Parker, the Shelby County Education Commission Dinner - Participated in the "Read Across America" in honor of Dr. Seuss at Riverdale Elementary and Farmington Elementary - Visited Moore Tech College in Memphis to learn about Associate Degrees for Students who are interested in Technical path
Financial Report
Speaker(s):  Kevin Jones
Discussion:  Chief Financial Officer, Kevin Jones presented the Financial Report including the Balance Sheet, Revenue and Expenses Statement for period ending February 29, 2016. He said that the Preliminary Draft of FY 16-17 GMSD General Fund Budget will be discussed in the Budget Work Session on April 12 and the Board is expected to vote on the Final draft on the next Business Meeting.
Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel shared the success of introducing Junior Honors Academy at Riverdale and Houston Middle Schools. He briefed on the Program's Application Requirements, Registration Timeline and Enrollment Data. He said that the current updates on the Houston High School Honors Academy resulted in more rigor for the upcoming members. He said that he was proud to share the Current Accolades of the Honors Academy Students. He invited everyone for the "Evening of Excellence", a celebration of the Honors Academy graduation seniors on Monday April 4, 2016, 6:00 pm at Houston High School Auditorium.
Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following citizens expressed their opinion on the proposed addition of portables at Dogwood Elementary and Farmington Elementary Schools. -Renee Marshall, 1971 Kilbirnie Drive, Germantown 38139. -Heather Fisher, 1701 Fiddlers Elbow, Germantown 38138.
CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Revision of HR Policies HR 5.102, HR 5.302, HR 5.306- Second Reading
Speaker(s):  Dan Haddow
New Policy IP 4.407 School and System Websites -First Reading
Speaker(s):  Mason Grace
CTE Textbook Adoption
Speaker(s):  Teresa Price
Rationale: 
  1. Form ED-2153 Certificate of Adoption 
  2. 3 Process Waivers
  3. GMSD CTE Textbook Adoption Results
  4. Explanation of Blanket Textbook Adoption – all prices on the state approved list are fixed for the 6-year adoption period, so we don’t have to worry about any of the prices increasing
Cooperative Purchasing Agreement with NJPA
Speaker(s):  Mason Grace
Recommended Motion(s):  I move to recommend the District to enter into the Cooperative Purchasing Agreement with National Joint Powers Alliance passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

National purchasing coop agreement to enable 21st century furniture purchasing.

 

BOARD ACTION ITEMS
Speaker(s):  Chairman
Re-Appropriation of FY14 Shelby County Commission Capital Improvement Funds
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to re-appropriate the remaining FY14 Shelby County Commission Capital Improvement Funds to repaving at Houston High School passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to re-appropriate the remaining FY14 Shelby County Commission Capital Improvement Funds to repaving at Houston High School, passed with a motion by Ms. Lisa Parker and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Renewal of GCA Maintenance Contract
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to extend the contract for GCA maintenance services for a one year period for the 2016-2017 school year passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to extend the contract for GCA maintenance services for a one year period for the 2016-2017 school year, passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Renewal of ABM Custodial Contract
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to extend the contract for ABM custodial services for a one year period for the 2016-2017 school year passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to extend the contract for ABM custodial services for a one year period for the 2016-2017 school year, passed with a motion by Ms. Lisa Parker and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Revision of Policy FM 2.806 Bids and Quotations after Second Reading
Speaker(s):  Josh Cathey
Recommended Motion(s):  I move to approve the Revision of Policy FM 2.806 Bids and Quotations after Second Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Revision of Policy FM 2.806 Bids and Quotations after Second Reading, passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Nay
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Miscellaneous Budget Amendments FY 15-16 # 41, 48 ,49-B and 50
Speaker(s):  Kevin Jones
Action(s):
I move to approve the FY 15-16 Miscellaneous Budget Amendments 41,48,49-B and 50, passed with a motion by Ms. Lisa Parker and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Student Discipline Board Appeal
Speaker(s):  Chairman
Action(s):
I move to endorse the Superintendent's decision, passed with a motion by Mrs. Natalie Williams and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
New Business
Discussion:  No New Business at this time.
Announcements
Speaker(s):  Chairman
Discussion:  Chairman announced the following, -April 12, 2016 - GMSD Board Budget work session -April 18, 2016 - GMSD Regular work session and Business Meeting
Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 7:37 pm
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