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December 16, 2015 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called the meeting to order at 6:45 pm
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called for a moment of silence.
Pledge of Allegiance
Speaker(s):  Chairman
Discussion:  Board member Ken Hoover lead the Pledge of Allegiance.
Approval of Agenda
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the agenda with amendments passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda as amended passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The Board recommended following amendments to the Agenda, 1. To move Board Action item 10.B to Consent item 9.C, Revision of Policy HR 5.305 Family and Medical Leave after Second reading 2. To remove Board Action item 10.C, Differentiated Pay Plan 3. To move Board Action item 10.D to 9.D 4. To discuss Board Calendar under item 11. New Business
Recognition and Awards
Speaker(s):  Chairman
Rationale:  Top Workplaces 2015- by the Commercial Appeal
Discussion:  Student Recognitions: Superintendent Jason Manuel recognized the following spelling bee winners from all the GMSD schools, From Dogwood Elementary School: Frederick Huang From Farmington Elementary School: Hudson Myatt From Riverdale Elementary School: Sophia Overstreet From Houston Middle School: Colin Cantwell Staff Recognitions: Assistant Superintendent Dan Haddow recognized the newest members of the GMSD family. -Mary Margaret “Margot” Thomas born June 2 to Haley and James Thomas, BOTH classroom teachers at Houston High School -Lucy Heberling born on July 31 to Rachel Heberling, classroom teacher at Riverdale Elementary School -Liddon Rose Hora born on August 5 to Andrea Hora a Physical Therapist’s Assistant for GMSD. -Robert Edward Lofton born August 14th to Robert Lofton, classroom teacher at Houston High School. -Anderson Baker Denton born August 19th to Emily Denton, classroom teacher at Dogwood Elementary School. -Rex Drury Styer born November 10th to Marci Styer, art teacher at both Farmington and Dogwood Elementary Schools -Elise Borgman born November 10th to Rebecca Borgman, occupational therapist at Dogwood Elementary School -Asen James Fitchpatric born November 11th to Brandi Fitchpatric, guidance counselor at Dogwood Elementary School -Eleanor Broccato born November 12th to Rachel Broccato, classroom teacher at Dogwood Elementary School District Staff Recognition: Kate Crowder, GMSD Communications Specialist was recognized and appreciated for the outstanding job done with the Senior Citizen Bus Tour and the GMSD float in the Germantown Christmas Parade.
Approval of the Minutes from 11.30.15 Board Meeting
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve the minutes from the 11.30.15 Board Meeting passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to amend the minutes from the 11.30.15 Board Meeting passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Nay
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Nay
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
I move to approve the minutes as amended from the 11.30.15 Board Meeting passed with a motion by Mr. Mark Dely and a second by Mr. Ken Hoover.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board member Natalie Williams requested to amend the minutes as follows, To omit the paragraph on page 8 of the minutes, under item 11, which includes "Board member Ken Hoover said that though he recognizes the Board's decision to contribute to the HHAAF, he is voting "NO" on the MOU because he believes that it should be structured as a challenge grant".
REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board member and TLN Representative Natalie Williams gave updates on the two upcoming events, - The Legislative Breakfast on January 7th at Houston High School, - The Day on the Hill on February 16th in Nashville. She also informed of a possible future work session discussion on how ESSA (Every Student Succeeds Act) will affect TCA (Tennessee Code Annotated) and said that she would email all board members, the information on the current legislation.
Chairman's Report
Speaker(s):  Lisa Parker
Discussion:  Chairman Lisa Parker shared the success of the Senior Citizen Bus Tour and how well it was connected to the Strategic Plan, with the Senior Citizens being a very important part of the population in the City of Germantown. She thanked Ms. Kate Crowder, GMSD Communications Specialist, for coordinating the tour and thanked the GPAC and the GMC PTA for their support. Chairman Parker also appreciated Ms. Crowder for the GMSD Germantown Parade float presentation. Chairman also extended her thanks to Jane Roberts, Reporter, Commercial Appeal for the great article on GMSD in the paper.
Financial Report
Speaker(s):  Kevin Jones
Discussion:  Chief Financial Officer, Kevin Jones presented to the Board, the Financial Statements ending 11.30.15 and the Revenues and Expenses Report ending 11.30.15.
Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel gave brief updates on various departments, Academic Advancement: - Calendar Committee will meet for 2017-2018 school year calendar considerations - Math Night was a huge success with a positive feedback Student Services: - Open enrollment will start on January 25 at 10 am and end on February 5 at 4 pm - Registration process for upcoming school year is being discussed Human Resources: - Principal Evaluation and calibration session with other district office leaders for their input on Principal Performance Finance: - Developing the Uniform Grant Guidance policies and procedures for the district - Budget development - compiling board member, principal and cabinet member Needs Assessments/ requests Operations: - The Riverdale addition has received approvals through the Board of Zoning and Appeals, Financial Advisory Committee, Planning Commission, Design Review Committee, and Board of Mayor and Alderman -A neighborhood meeting was also held at the beginning of December with residents who live close to Riverdale to give them an overview of the project and receive their input. - The staff has been regularly meeting with stakeholders, city officials, and A2H Architect firm to move the project along. - The schematic design phase, the design development phase have been completed and hoping to move towards the completion and review of construction documents and specifications. - An updated Project Calendar and timeline was given to the Board members - The District hope to break the ground in spring for the new building at Riverdale Elementary - A2H is expected to present the updated/ finalized plan for the project in the January Board Business meeting - The Board will approve the bid in March and the Building Construction is expected to start in April Superintendent Manuel also announced that there will be an extra work sessions, for discussing Budget development and strategic plan
Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following Citizen spoke to the Board to appreciate and thank the Farmington Elementary School and the Leadership of the District for having given the best opportunity for his kids and the City of Germantown Residents. Mr. Chris Myatt, 8454 Lansingwood, Germantown TN
CONSENT AGENDA
Speaker(s):  Chairman
Recommended Motion(s):  I move to approve all the items in the consent agenda passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the consent agenda passed with a motion by Mrs. Natalie Williams and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Revision of Policy SS 3.602 - Workers' Compensation - Second reading
Speaker(s):  Chairman
Revision Policy SBO 1.106 Code of Ethics - Second reading
Speaker(s):  Chairman
Attachments: (1)
Revision of Policy HR 5.305 Family and Medical Leave- Second Reading
Speaker(s):  Dan Haddow
Recommended Motion(s):  I move to approve the Revision of Policy HR 5.305 Family and Medical Leave with recommended revisions, after second reading passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale:  Policy revised again after first reading per TSBA Policy Recommendations
Miscellaneous Budget Amendments # 33 and 34
Speaker(s):  Kevin Jones
Recommended Motion(s):  I move to approve the Miscellaneous Budget Amendments # 33 and 34 passed with a motion by Board Member #1 and a second by Board Member #2.
BOARD ACTION ITEMS
Speaker(s):  Chairman
New Policy SP 6.420 Prevention and Treatment of Sudden Cardiac Arrest - First Reading
Speaker(s):  Chauncey Bland
Recommended Motion(s):  I move to waive the second reading of the New Policy SP 6.420 Prevention and Treatment of Sudden Cardiac Arrest passed with a motion by Board Member #1 and a second by Board Member #2.
Rationale: 

-per TSBA Policy Recommendation-

-need to waive second reading to meet state deadline

- Two motions to be made

Action(s):
I move to waive the second reading and adopt the New Policy SP 6.420 Prevention and Treatment of Sudden Cardiac Arrest passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Election of Chairman
Speaker(s):  Chairman
Recommended Motion(s):  I move to nominate and elect XYZ as the Chairman of the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to nominate and elect Linda Fisher as the Chairman of the Germantown Board of Education passed with a motion by Mr. Ken Hoover and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Election of Vice-Chairman
Speaker(s):  Chairman
Recommended Motion(s):  I move to nominate and elect XYZ as the Vice-Chairman for the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to nominate and elect Lisa Parker as the Vice-Chairman for the Germantown Board of Education passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Election of Tennessee Legislative Network Representative
Speaker(s):  Chairman
Recommended Motion(s):  I move to elect XYZ as the Tennessee Legislative Network Representative for the Germantown Board of Education passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to nominate and re-elect Natalie Williams as the Tennessee Legislative Network Representative for the Germantown Board of Education passed with a motion by Mrs. Linda Fisher and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board member and TLN Representative Natalie Williams requested the chairman to have the floor for a few minutes to say a few words, thanking the first Chairman on the Germantown Board of Education. She said that 106 weeks and 2 days ago the board met for the first time. Their job was clear, to put the board operations policies in place and elect a chair; then find a superintendent. So for the past 744 days, Lisa Parker had served as the chairman. She said that she was like a raft guide, guiding the Board through the rapids and leading them to still peaceful waters, which always follow those rapids, taking the Board to where they are now. They have gone from 5 people on that first day to over 6000 people today who are a part of the 5 schools in GMSD. On behalf of the board, the staff and teachers, and all of the children they serve every day, she said that she wanted to thank Chairman Lisa Parker for serving as the first chairman of the first board of education for GMSD. She also said that Chairman Parker has a special place in the heart of the community.
New Business
Discussion:  Board member Mark Dely requested to have a update on the tentative Board Calendar to plan for the upcoming Board meetings. Chairman Lisa Parker announced that the Executive Committee for the upcoming New Year comprising of the Newly elected Chairman Linda Fisher and the Superintendent Jason Manuel will decide and present a Board Calendar at the earliest. Superintendent Manuel said that a separate work session will be held for both Budget development and Strategic Plan in the month of January.
Announcements
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker announced that the next upcoming Board work session and the Board Business meeting will be held on Tuesday January 19, 2016 starting at 5:30 pm.
Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 7:48 pm
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