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November 30, 2015 at 6:30 PM - GMSD Board Meeting

Minutes
Call to Order
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called the meeting to order at 6:42 pm.
Roll Call
Speaker(s):  Chairman
Discussion:  Linda Fisher - Present Mark Dely - Present Natalie Williams - Present Lisa Parker - Present Ken Hoover - Present
Moment of Silence
Speaker(s):  Chairman
Discussion:  Chairman Lisa Parker called for a moment of silence.
Pledge of Allegiance
Discussion:  Vice Chairman Linda Fisher led the Pledge of Allegiance.
Approval of Agenda
Speaker(s):  Chairman
Action(s):
I move to approve the agenda passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Recognition and Awards
Speaker(s):  Chairman
Discussion:  The Following recognitions were made: STAFF RECOGNITIONS: Fall Play Productions -For the 12 Angry Jurors, Kell Gary, teacher sponsor AND director -For Into the Woods Jr., Melanie Moss and Steven Short, teacher sponsors; Lynden Lewis and Rachel Crenshaw, directing. -For The Lion King Jr., teacher sponsors Caryn Daugherty, Joy Lustig, Candace Plaissance, Bekah Laurenzi and Amy Assad; Angie Messina Wood and Ann Lowery, directing. SRO RECOGNITIONS School resource officers, or SROs, are members of the law enforcement community who teach, counsel, and protect our schools. When SROs are integrated into a school system, the benefits go beyond what one would expect. Part of a school resource officer’s job is building relationships with students and faculty, and the job often doesn’t end at the close of the school day. They can be present at extracurricular activities and in school hallways, building trust with the students. Many of our SROs double by serving in other capacities on the Germantown Police Department. We cannot thank them enough for their service to our schools and our children. The following SROs were recognized, Orlan Mack Mike Maggipinto Andy Griffith Officer Bonds Emily Pilkinton Brandon Schiel STATE CHAMPIONSHIP WINNERS Houston High School (girls) are having a banner year. We’ve had three teams to win the State Championships over the last two months. The school board applauds there work and effort. Coach David Wolff—girl’s soccer team Coach Steven Bell—girl’s golf team Coach Chris Winter—girl’s cross country team In addition, we will also recognize Coach Becky Pendleton and Lorrie Tingle for taking the girl’s volleyball team to the state championship this fall. SCHOOL PRINCIPALS In honor of the October being “Principal Appreciation Month”, the principals were invited to a meeting to be thanked and recognized. Due to a conflicting out of town conference, they were unable to attend and were moved to the November agenda. Chairman Lisa Parker congratulated each of them on their recent accomplishments and shared the board’s deep appreciation for the difference that they make in our children’s lives.
Approval of the Minutes from 10.26.15 Board Meeting
Speaker(s):  Chairman
Action(s):
I move to approve the minutes from 10.26.15 Board Meeting passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
REPORTS
Speaker(s):  Chairman
TLN Update (Tennessee Legislature)
Speaker(s):  Natalie Williams
Discussion:  Board Member and TLN Representative Natalie Williams gave updates on the following: -Legislators' send-of breakfast the first week of January 2016 - Day on the Hill, February 16, 2016. -Legislative priorities request to be sent to Commissioner - Nutrition bill is expected to be filed with Senator Kelsey and Representative White
Chairman's Report
Speaker(s):  Lisa Parker
Attachments: (1)
Discussion:  Chairman Lisa Parker gave the following updates: 10/27 - Attended Germantown's Neighborhood Summit in which the Superintendent Jason Manuel, GEF Executive Director, Stephanie Brockway, served on a panel to discuss the schools. 11/1 - Participated in Farmington's Falcon Fest Fundraiser by purchasing items in the silent auction. 11/2 - Visited all five schools distributing Teacher Stars with the GEF, the Superintendent and GMC PTA President, Mindy Fisher. 11/4 - Attended Start Time Committee Meeting. 11/5 - Participated in the Senior Expo at GPAC promoting GMSD as part of the strategic plan. 11/6 - Toured the new construction of Madonna School with members of the Board, looking at ideas for Riverdale School construction. 11/10 - Attended "I Love America Day" at Riverdale School. The program consisted of patriotic music honoring veterans in all branches of the military. There was the band, chorus and strings. After the program, the classes had a picnic lunch on the front lawn of the school followed by a parade of all 50 states. This is a tradition at Riverdale School and so much fun and learning for all involved. 11/10 - Guest reader at Germantown Library for "Leaders are Readers." 11/13-16 - Attended the TSBA Leadership Conference and Annual Convention in Nashville. After the Leadership Conference, along with entire Board attended the sessions such as "Shared Services, Ask the Attorneys, School Board Ethics, Taking a Digital Leap, Conquering the Hill, Legislative Town Hall Meeting, TN Ready, Standards and IEP." GMSD was proud to have as a Guest Speaker at the Opening Session, our own Antonio Scott, Senior at Houston High School, SCOPE President and performing at the Awards Luncheon on Monday, the Houston High School Orchestra.
Financial Report
Speaker(s):  Kevin Jones
Discussion:  Chief Financial Officer Kevin Jones presented the Board the audited Balance sheet as of June 30, 2015, which includes the financial position of all the School Operating Funds, Federal Projects, Cafeteria, Capital Improvement Projects, Health Insurance Fund Budget, Revenues and Expenses. He also presented the Monthly Financial Report as of October 31, 2015. He briefed on the upcoming FY 16-17 Budget Calendar and the needs assessment form.
Superintendent's Report
Speaker(s):  Jason Manuel
Discussion:  Superintendent Jason Manuel briefed on various department updates, Academic Advancement: -7 teachers attended the NCTM (National Council of Teachers in Mathematics) convention in Nashville. -4 staff members have been selected to present at the PIE (Partners in Education) Conference for the state of TN- Topics: Play based preschool assessment, RTI coaches in action, RTI for speech -Community Math Night Thursday at Riverdale from 5:30 - 8:00 pm Student Services: -Upgrading cameras in each school - Searching for alternative to Raptor check in system - Updating numbers in the five year planning document Human Resources: - School visits for licensure renewal - Strategic Plan Update Finance: - Beginning district wide fixed asset inventory process - Planning budget development process for 16-17 school year Operations: - Shelby County Commission approved the re-appropriation of funds from the FES window project to replace rooftop units at Dogwood Elementary - Board of Zoning and Appeals approved Riverdale Project - Presenting to Financial Advisory Commission on Tuesday - Presenting to the County Commission on Facility needs on Wednesday - Design Review Committee is scheduled to meet Tuesday December 15th at 6:00 pm - Bid documents for Riverdale scheduled to be completed in January - City is still on schedule to go to bond market in February Information and Technology: - Improved cameras at each school entrance - Working with A2H on cabling design Communications/ Curriculum Technology: - Parent log in information for Schoology has been sent home to middle schools - School Start time survey closes tomorrow. Over 2000 households have responded - Senior Bus Tour on December 8th - Planning for Germantown Christmas Parade on December 12th. School Board will be on the float and the goal is to highlight fine arts in the GMSD schools. Assistant Superintendent Dan Haddow gave updates on the ongoing Strategic Plan Process. He said that it was intended to mirror the Board's Goal. He briefed on the plan of getting feed back from all stakeholder in the system like the Administrators, Teachers, Students, Parents and the Community. He briefed on the vision of how to incorporate Budget in to the Strategic Plan. Board members Mark Dely and Ken Hoover expressed concerns on how and when the Board members will be able to give their input towards the Strategic Plan as a Board.
Citizens to be heard
Speaker(s):  Chairman
Discussion:  The following Citizens expressed their opinion on TN Ready Testing and Start time survey. Terri Harris, 1816 Old Mill, Germantown TN 38138 Gary Hahn, 2964 Mallard Lane, Germantown TN
CONSENT AGENDA
Speaker(s):  Chairman
Action(s):
I move to approve all the items in the Consent Agenda passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Revision of Policy HR 5.501 Complaints and Grievances/ Second Reading
Speaker(s):  Dan Haddow
Rationale:   
Revision of Policy SP 6.200 Attendance/Pregnancies/Truancy- Second Reading
Speaker(s):  Chauncey Bland
Revision of Policy SP 6.2062 Eligible Circumstances Transfer/Second Reading
Speaker(s):  Chauncey Bland
BOARD ACTION ITEMS
Speaker(s):  Chairman
Textbook Committee Selection
Speaker(s):  Teresa Price
Rationale: 

2015-16- the Textbooks up for adoption include the following CTE Career Clusters: 

  • Advanced Manufacturing
  • Information Technology
  • Human Services
  • Education & Training
  • Computer Applications
  • Keyboarding
  • Career Exploration
Action(s):
I move to approve the Textbook Committee selection list passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Approval of Contract to Audit GMSD School Activity Funds
Speaker(s):  Kevin Jones
Action(s):
I move to approve the Contract to Audit GMSD School Activity Funds passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Miscellaneous Budget Amendments FY 15-16 #29,30,31 and 32
Speaker(s):  Kevin Jones
Action(s):
I move to approve the Miscellaneous Budget Amendments FY 15-16 # 29, 30, 31 and 32 passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Resolution/Approval of Tennessee Inter local Cooperation Agreement - TIPS
Speaker(s):  John Pierce
Action(s):
I move to approve the Resolution and Approval of Tennessee Inter local Cooperation Agreement passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Revision of Policy HR 5.305 Family and Medical Leave- First reading
Speaker(s):  Dan Haddow
Action(s):
I move to approve the Revision of Policy HR 5.305 Family and Medical leave after first reading passed with a motion by Mrs. Linda Fisher and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Revision of Policy SS 3.602 - Workers' Compensation - First reading
Speaker(s):  Dan Haddow
Action(s):
I move to approve the Revision of Policy SS 3.602 Worker's Compensation after first reading passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Revision Policy SBO 1.106 Code of Ethics - First reading
Speaker(s):  Chairman
Action(s):
I move to approve to substitute the GMSD Policy SBO 1.106 Code of Ethics with the TSBA Model Policy after first reading passed with a motion by Mrs. Natalie Williams and a second by Mrs. Linda Fisher.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
MOU- City Inter fund agreement
Speaker(s):  Jason Manuel
Action(s):
I move to approve the MOU - City Inter fund agreement passed with a motion by Mrs. Natalie Williams and a second by Ms. Lisa Parker.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
MOU - GBOE - HHAAF
Speaker(s):  Jason Manuel
Rationale:  MOU between GBOE (Germantown Board of Education) and HHAAF (Houston High School Athletic and Arts Foundation)
Action(s):
I move to approve the MOU between GBOE (Germantown Board of Education) and HHAAF (Houston High School Athletic and Arts Foundation) with the two recommended amendments passed with a motion by Mrs. Linda Fisher and a second by Mrs. Natalie Williams.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Yea
  • Mr. Ken Hoover: Nay
  • Ms. Lisa Parker: Yea
  • Mrs. Natalie Williams: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board member Ken Hoover said that though he recognizes the Board's decision to contribute to the HHAAF, he is voting "NO" on the MOU because he believes that it should be structured as a challenge grant.
Announcements
Speaker(s):  Chairman
Action(s):
I move that we amend our September directive to require the Superintendent to present the Riverdale budget for final approval concurrent with the presentation of the updated Riverdale design failed with a motion by Mr. Ken Hoover and a second by Mr. Mark Dely.
  • Mr. Mark Dely: Yea
  • Mrs. Linda Fisher: Nay
  • Mr. Ken Hoover: Yea
  • Ms. Lisa Parker: Nay
  • Mrs. Natalie Williams: Nay
No Action(s) have been added to this Agenda Item.
Discussion:  Chairman Lisa Parker briefed on the process of the Strategic plan update as presented by the Assistant Superintendent Dan Haddow. She said that the Executive Committee will discuss with Mr. Haddow and determine the date for the Board to meet and give their input for the Strategic Plan. The next Board meeting will be scheduled for Monday December 14, 2015 at the GMSD Office. Board Member Ken Hoover said that for the Housekeeping standpoint he is requesting to make an amendment to the September directive, for the Superintendent in regards to the Riverdale Project.
Adjournment
Speaker(s):  Chairman
Discussion:  The meeting was adjourned at 8:19 pm.
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